Planning and Works

That the Consent Agenda items be received for information and approved. In Favor (13) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo: Enter into an agreement with Conestoga Students Incorporated and Conestoga College to implement a universal transit pass (U-Pass) program for an initial term ending August 31, 2027 with a mutual option to renew, in a form satisfactory to the Regional Solicitor, as described in Report TSD-TRS-24-002, dated January 16, 2024; Amend and extend the existing U-Pass agreements with the Wilfrid Laurier University Students Union (WLUSU) and Wilfrid Laurier University, the Wilfrid Laurier University Graduate Students Association (WLU GSA) and Wilfrid Laurier University, the Waterloo Undergraduate Students Association (WUSA), the University of Waterloo Graduate Students Association (UW GSA), and the English Language Institute at Renison University College (Renison ELI), for a term ending August 31, 2027 with a mutual option to renew, in a form satisfactory to the Regional Solicitor, as described in Report TSD-TRS-24-002, dated January 16, 2024; and Approve an interim U-Pass Fee Schedule and associated annual price increases for the 2025/2026 Academic Year and 2026/2027 Academic Year for all U-Pass programs, as described in Report TSD-TRS-24-002, dated January 16, 2024.

That the Regional Municipality of Waterloo take the following actions with respect to the proposed Grand River Transit (GRT) Hub at Conestoga College Doon Campus in the City of Kitchener as outlined in report EES-DCS-24-001, dated January 16, 2024: Approve the Recommended Design Concept for the Conestoga College Transit Hub as set out in Appendix A; and Increase the Consulting Services Agreement with Arcadis Professional Services (Canada) Inc. to provide engineering consulting for detailed design, contract administration, and site inspection services for the proposed Conestoga College Transit Hub in the City of Kitchener by $357,000 for a revised upset limit total of $590,100 plus applicable taxes, with construction contract administration and inspection to be paid on a time basis. In Favor (13) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

6% of the current transit operating budget is allocated to Mobility Plus; and Whereas the current rate of undelivered trips on Mobility Plus is 5%, and has been as high as 15% historically; Therefore be it resolved that the target rate for undelivered trips will be 2.5% for 2024; and That staff continue to report quarterly on the rate of undelivered trips (previously called “unaccommodated trips”). In Favor (13) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

Mobility Plus’ total capacity is determined by resources (buses and operators), and the ability to optimize and group trips across the region; and Whereas staff are exploring an upgrade to the Mobility Plus booking and scheduling software; Therefore be it resolved that staff report back in-year, with the necessary operating and capital investments to accelerate the implementation of the Mobility Plus scheduling software upgrade and improve the optimization and grouping of trips. In Favor (14) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo defer the motion discussed under item 9.3 to the March 5, 2024 Planning and Works Committee meeting, following receipt of a Staff report on the road assumption policy. In Favor (14) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams Conflict (1) R. Deutschmann

one of the key strategic pillars of council is Equitable Services; and Whereas legislatively the Region of Waterloo is not required to provide waste collection to multi- residential buildings over 6 units as they are deemed commercial; and Whereas townhome complexes are not deemed commercial and as such are the responsibility of the Region to provide waste removal services, yet some complexes do not receive service because they do not meet the truck access criteria; and Whereas in complexes where truck access criteria are not met, the Region had commenting authority on the plan of subdivisions prior to these complexes being built, and the Region did not make comment on complexes with no through roads in context of waste removal truck access; Therefore, be it resolved that the Committee direct staff to bring a report that provides further information on the implications of re-implementing the waste management rebate for townhome complexes that do not meet the truck access criteria to a Planning and Works Committee meeting, no later than April 9, 2024. In Favor (7) J. Nowak, S. Shantz, S. Foxton, D. McCabe, D. Craig, N. Salonen, and K. Williams Opposed (7) J. Erb, K. Redman, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink

That a closed meeting of the Administration and Finance Committee be held on Tuesday, January 16, 2024 immediately following the Planning and Works Committee in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Receiving advice that is subject to solicitor-client privilege related to personal matters about identifiable individuals Receiving advice that is subject to solicitor-client privilege related to ongoing litigation Personal matters about an identifiable individual In Favor (14) J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the meeting adjourn at 11:36 a.m. In Favor (14) J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Consent Agenda items be received for information and approved. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, S. Shantz, K. Williams, and P. Wolf

That the Regional Municipality of Waterloo: a. Enter into an agreement with Conestoga Students Incorporated and Conestoga College to implement a universal transit pass (U-Pass) program for an initial term ending August 31, 2027 with a mutual option to renew, in a form satisfactory to the Regional Solicitor, as described in Report TSD-TRS-24-002, dated January 16, 2024; b. Amend and extend the existing U-Pass agreements with the Wilfrid Laurier University Students Union (WLUSU) and Wilfrid Laurier University, the Wilfrid Laurier University Graduate Students Association (WLU GSA) and Wilfrid Laurier University, the Waterloo Undergraduate Students Association (WUSA), the University of Waterloo Graduate Students Association (UW GSA), and the English Language Institute at Renison University College (Renison ELI), for a term ending August 31, 2027 with a mutual option to renew, in a form satisfactory to the Regional Solicitor, as described in Report TSD-TRS-24-002, dated January 16, 2024; and c. Approve an interim U-Pass Fee Schedule and associated annual price increases for the 2025/2026 Academic Year and 2026/2027 Academic Year for all U-Pass programs, as described in Report TSD-TRS-24-002, dated January 16, 2024.

That the Regional Municipality of Waterloo take the following actions with respect to the proposed Grand River Transit (GRT) Hub at Conestoga College Doon Campus in the City of Kitchener as outlined in report EES-DCS-24-001, dated January 16, 2024: a. Approve the Recommended Design Concept for the Conestoga College Transit Hub as set out in Appendix A; and b. Increase the Consulting Services Agreement with Arcadis Professional Services (Canada) Inc. to provide engineering consulting for detailed design, contract administration, and site inspection services for the proposed Conestoga College Transit Hub in the City of Kitchener by $357,000 for a revised upset limit total of $590,100 plus applicable taxes, with construction contract administration and inspection to be paid on a time basis. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, S. Shantz, K. Williams, and P. Wolf

Whereas 6% of the current transit operating budget is allocated to Mobility Plus; and Whereas the current rate of undelivered trips on Mobility Plus is 5%, and has been as high as 15% historically; Therefore be it resolved that the target rate for undelivered trips will be 2.5% for 2024; and That staff continue to report quarterly on the rate of undelivered trips (previously called “unaccommodated trips”). In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, S. Shantz, K. Williams, and P. Wolf

Whereas Mobility Plus’ total capacity is determined by resources (buses and operators), and the ability to optimize and group trips across the region; and Whereas staff are exploring an upgrade to the Mobility Plus booking and scheduling software; Therefore be it resolved that staff report back in-year, with the necessary operating and capital investments to accelerate the implementation of the Mobility Plus scheduling software upgrade and improve the optimization and grouping of trips. In Favor (14): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, S. Shantz, K. Williams, and P. Wolf

That the Regional Municipality of Waterloo defer the motion discussed under item 9.3 to the March 5, 2024 Planning and Works Committee meeting, following receipt of a Staff report on the road assumption policy. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf Conflict (1): R. Deutschmann

That the meeting adjourn at 11:36 a.m. In Favor (14): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf