Council Meeting

That a closed meeting of the Council be held on January 29, 2025 at 4:35 p.m., in the Waterloo County Room in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Receiving advice that is subject to solicitor-client privilege related to personal matters about an identifiable individual; and A proposed acquisition of land by the municipality and advice subject to solicitor-client privilege relating to a property in the City of Kitchener. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, P. Wolf, C. James, and K. Williams

That Council reconvene into Open Session. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That the following minutes be approved. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That Council go into Committee of the Whole to consider reports. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That the Finance Reports items be received for information and approved. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That the Regional Municipality of Waterloo authorize the Chief Financial Officer, by bylaw, to borrow funds in 2025 as required on a temporary basis to meet operating and capital expenditure requirements, as set out in report COR-TRY-25-004 dated January 29, 2025.

That the Regional Municipality of Waterloo take the following action with respect to T2022-172 & C2021-11 - Kitchener East Side Watermain as set out in report COR-TRY-25-006 dated January 29, 2025. That the Regional Municipality of Waterloo increase the contract with Regional Sewer and Watermain Ltd. for T2022-172 Kitchener East Side Watermain in the amount of $184,033.67 for a total contract price of $3,811,667.67 plus all applicable taxes. That the Regional Municipality of Waterloo increase the contract with CIMA Canada Inc. for C2021-11 Kitchener East Side Watermain in the amount of $138,564.00 for a total contract price of $459,909.00 plus all applicable taxes.

That the Regional Municipality of Waterloo accept the tender of Suncor Energy Products Partnership for T2024-189 Supply and Delivery of Gasoline and Diesel Fuel for a contract period of Five (5) years commencing from March 1, 2025 to February 28 , 2030 with the option to renew for Three (3) additional one (1) year periods in the amount of $69,857,074.30 (annual estimated amount of $13,971,414.86 ) plus all applicable taxes as set out in report COR-TRY-2 5 - 007 dated January 29, 2025 .

That the Sustainability, Infrastructure, and Development Committee recommends as follows That the Regional Municipality of Waterloo approve the commencement of the process to transfer Speedsville Road between Maple Grove Road (Regional Road 38) and Eagle Street (Regional Road 39) from the City of Cambridge to the Regional Municipality of Waterloo as described in report TSD-TRP-25-001, dated January 14, 2025: Provide notice to the public of the proposed transfer of the above road segment from the City of Cambridge in accordance with the Region’s Notice Policy; Commence the process to amend the Road Consolidation By-Law 01-059 (Regional Road System) to assume the above noted road segment from the City of Cambridge, effective upon passing of the by-law; and Commence the process to amend Traffic and Parking By-law 16-023 to reflect the addition of existing traffic regulations on the section of road to be assumed by the Region of Waterloo. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That the following recommendation from the Closed Committee be approved: That the Regional Municipality of Waterloo appoint the following applicants to the Grand River Accessibility Advisory Committee (GRAAC) for a four-year term ending on December 31, 2028. Fauzia Mazhar – Waterloo (new) Friday Selah – Waterloo (new) David Fish – Wellesley (new) Claire Gourlie – Wilmot (new) Karen Hutchinson – Wilmot (new) Teresa McQuillin – Waterloo (reappointment) Independent Living Centre – Agency (reappointment) That the Regional Municipality of Waterloo appoint the following Hearing Officer’s to the Administrative Penalties Program in accordance with By-Law 24-039 to Establish the Duties and Functions of the Administrative Penalty Program Hearing Officer: Valerie Hawkes for a term ending January 2027 Licensed paralegal and Municipal Prosecutor with over 25 years of experience within the Ontario Court of Justice. Extensive experience with adjudication and the Highway Traffic Act. Part-time professor at Durham College teaching Alternative Dispute Resolution to Law Clerk students. Member of the Law Society of Ontario Jeanie Theoharis for a term ending January 2027 Previous Associate Chair to the Human Rights Tribunal of Ontario and currently an Adjudicator with the Ontario Police Arbitration and Adjudication Commission. Over 20 years of experience with adjudication and tribunals. Member of the Law Society of Ontario and the Society of Ontario Adjudicators and Regulators Carolyn Galin for a

Administration and Finance Committee recommends as follows: That the Regional Municipality of Waterloo approve the updated Public Art Policy as described and attached in Appendix A of Report PDL-CUL-25-001, dated January 14, 2025. That the Regional Municipality of Waterloo write off accounts receivable in the amount of $118,966.89 for the year ended December 31, 2024 as outlined in Report COR-TRY-25-002 dated January 14, 2025. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That the motion be amended to change the date of the Special Council meeting from February 11, 2025 to March 4, 2025. In Favor (6) B. Vrbanovic, J. Nowak, M. Harris, S. Foxton, C. James, and N. Salonen Opposed (5) J. Erb, K. Redman, S. Shantz, P. Wolf, and C. Huinink

That the Regional Municipality of Waterloo declare the Regional Councillor – Kitchener seat formerly held by Rob Deutschmann vacant in accordance with the Municipal Act, 2001 ; as outlined in report PDL-CAS-25-003, dated January 29, 2025 And that the Regional Clerk be directed to prepare a report outlining options for filling the vacancy to be presented at a Special Council meeting on March 4, 2025 In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That Committee of the Whole rise and Council resume. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That Council adopt the proceedings of Committee of the Whole. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That the following by-laws be approved. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That a By-law to Authorize Temporary Borrowing for Capital Expenditures Pending the Receipt of Debenture Proceeds During the 2025 Fiscal Year, be read a first, second and third time, finally passed and numbered 25-001, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Authorize Temporary Borrowing for Current Expenditures Pending the Receipt of Revenue during the 2025 Fiscal Year, be read a first, second and third time, finally passed and numbered 25-002, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on January 29, 2025 be read a first, second and third time, finally passed and numbered 25-004, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 8:31 p.m. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, P. Wolf, C. James, N. Salonen, and C. Huinink

That a closed meeting of the Council be held on January 29, 2025 at 4:35 p.m., in the Waterloo County Room in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Receiving advice that is subject to solicitor-client privilege related to personal matters about an identifiable individual; and 2. A proposed acquisition of land by the municipality and advice subject to solicitor-client privilege relating to a property in the City of Kitchener. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. James, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council reconvene into Open Session. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the following minutes be approved. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the Finance Reports items be received for information and approved. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the Sustainability, Infrastructure, and Development Committee recommends as follows 1. That the Regional Municipality of Waterloo approve the commencement of the process to transfer Speedsville Road between Maple Grove Road (Regional Road 38) and Eagle Street (Regional Road 39) from the City of Cambridge to the Regional Municipality of Waterloo as described in report TSD-TRP-25-001, dated January 14, 2025: 1. Provide notice to the public of the proposed transfer of the above road segment from the City of Cambridge in accordance with the Region’s Notice Policy; 2. Commence the process to amend the Road Consolidation By-Law 01-059 (Regional Road System) to assume the above noted road segment from the City of Cambridge, effective upon passing of the by-law; and 3. Commence the process to amend Traffic and Parking By-law 16-023 to reflect the addition of existing traffic regulations on the section of road to be assumed by the Region of Waterloo. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the following recommendation from the Closed Committee be approved: 1. That the Regional Municipality of Waterloo appoint the following applicants to the Grand River Accessibility Advisory Committee (GRAAC) for a four-year term ending on December 31, 2028. a. Fauzia Mazhar – Waterloo (new) b. Friday Selah – Waterloo (new) c. David Fish – Wellesley (new) d. Claire Gourlie – Wilmot (new) e. Karen Hutchinson – Wilmot (new) f. Teresa McQuillin – Waterloo (reappointment) g. Independent Living Centre – Agency (reappointment) 2. That the Regional Municipality of Waterloo appoint the following Hearing Officer’s to the Administrative Penalties Program in accordance with By-Law 24-039 to Establish the Duties and Functions of the Administrative Penalty Program Hearing Officer: a. Valerie Hawkes for a term ending January 2027 i. Licensed paralegal and Municipal Prosecutor with over 25 years of experience within the Ontario Court of Justice. Extensive experience with adjudication and the Highway Traffic Act. Part- time professor at Durham College teaching Alternative Dispute Resolution to Law Clerk students. Member of the Law Society of Ontario b. Jeanie Theoharis for a term ending January 2027 i. Previous Associate Chair to the Human Rights Tribunal of Ontario and currently an Adjudicator with the Ontario Police Arbitration and Adjudication Commission. Over 20 years of experience with adjudication and tribunals. Member of the Law Society of Ontario and the Society of Ontario Adjudic

The Administration and Finance Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve the updated Public Art Policy as described and attached in Appendix A of Report PDL-CUL-25-001, dated January 14, 2025. 2. That the Regional Municipality of Waterloo write off accounts receivable in the amount of $118,966.89 for the year ended December 31, 2024 as outlined in Report COR-TRY-25-002 dated January 14, 2025. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the motion be amended to change the date of the Special Council meeting from February 11, 2025 to March 4, 2025. In Favor (6): S. Foxton, M. Harris, C. James, J. Nowak, N. Salonen, and B. Vrbanovic Opposed (5): K. Redman, J. Erb, C. Huinink, S. Shantz, and P. Wolf

That the Regional Municipality of Waterloo declare the Regional Councillor – Kitchener seat formerly held by Rob Deutschmann vacant in accordance with the Municipal Act, 2001; as outlined in report PDL-CAS-25-003, dated January 29, 2025 And that the Regional Clerk be directed to prepare a report outlining options for filling the vacancy to be presented at a Special Council meeting on March 4, 2025 In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Committee of the Whole rise and Council resume. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Council adopt the proceedings of Committee of the Whole. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the following by-laws be approved. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Pedestrian Crossovers and Land Designation) be read a first, second and third time, finally passed and numbered 25-003, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 8:31 p.m. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf