Council Meeting

That Council reconvene into Open Session. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That a transcript of item 4.1 be included in the amended minutes. In Favor (6) B. Vrbanovic, S. Foxton, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (9) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, D. McCabe, D. Craig, P. Wolf, and C. James

That Council go into Committee of the Whole to consider reports. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Administration and Finance Committee recommends as follows: That the Regional Municipality of Waterloo write off accounts receivable in the amount of $113,335.76 for the year ended December 31, 2025, as outlined in Report COR-TRY-26-002 dated January 13, 2026. That the Regional Municipality of Waterloo approve the expenditure of up to $600,000 from the Public Art Reserve for a permanent public art acquisition at the Kitchener Central Transit Hub. And that the funding source for $300,000 earmarked for Public Art related to the Kitchener Central Transit Hub (project 90107) be amended from the approved 2026 Transit capital budget to the general tax supported capital reserve. That staff be directed to undertake consultations with the arts community, and the public in general, on the creation of a Waterloo Region Arts Council; and That staff be directed to report back on the results of the consultation by August 2026. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That Regional Council agree to extend the Council meeting to 12:00 a.m. In Favor (12) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (3) J. Nowak, P. Wolf, and C. Huinink

That the Regional Municipality of Waterloo approve the addition of up to nine (9) full time equivalent (FTE) permanent positions to address increased workload related to the Mannheim Service Area water capacity constraint, with current year costs funded by the Water Stabilization Reserve in the approximate amount of $1.2 million. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Region Municipality of Waterloo direct staff to prepare an in-depth research report based on publicly available information, that describes the situation regarding the Mannheim Water Supply Capacity Constraint, and the pathway to address the capacity constraint. And that the summary document be made available to stakeholders, consultants, and the public to provide a consistent point of reference for all parties. In Favor (11) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (2) D. McCabe, and P. Wolf

That Council agree to extend the Council meeting by one hour to 1:00 a.m. In Favor (11) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo defer the entirety of the motion moved by B. Vrbanovic discussed under item 12.1 to Sustainability, Infrastructure, and Development on February 10, 2026. In Favor (4) J. Erb, K. Redman, S. Foxton, and D. Craig Opposed (6) B. Vrbanovic, M. Harris, S. Shantz, C. James, N. Salonen, and J. Gowing

That the Regional Municipality of Waterloo refer part 1 of the motion to th e Sustainability, Infrastructure, and Development on February 10, 2026. In Favor (11) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing

2. That staff be directed to report back in March 2026 with a risk management approach to development based on refined development pipeline information and scheduling that breaks down the existing and planned water capacity information expected to occur in each of 2026, 2027, and 2028 and beyond, in consultation with area municipalities and development partners, to understand the total existing connections and applications at different time horizons, while various engineering solutions are pursued to provide operational resiliency and additional capacity. In Favor (9) B. Vrbanovic, M. Harris, S. Shantz, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (2) J. Erb, and K. Redman

That staff be directed to report back in March 2026 end of April 2026 with a risk management approach to development based on refined development pipeline information and scheduling that breaks down the existing and planned water capacity information expected to occur in each of 2026, 2027, and 2028 and beyond, in consultation with area municipalities and development partners, to understand the total existing connections and applications at different time horizons, while various engineering solutions are pursued to provide operational resiliency and additional capacity. In Favor (4) J. Erb, K. Redman, S. Foxton, and C. James Opposed (7) B. Vrbanovic, M. Harris, S. Shantz, D. Craig, N. Salonen, M. Rodrigues, and J. Gowing

3. That in response to the industry request on January 13, 2026 at the Sustainability, Infrastructure, and Development Committee, Regional staff be directed to convene a workshop session prior to February 27, 2026 with development professionals working in the Region of Waterloo to review potential immediate, medium-term, and long-term solutions, including a transition plan to achieve a 20% operational resiliency within the water system, and to report back to Regional Council in March 2026; and further, In Favor (9) B. Vrbanovic, M. Harris, S. Shantz, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (2) J. Erb, and K. Redman

4. That staff be directed to provide bi-monthly updates to Waterloo Region Council on available year over year supply and demand capacities. In Favor (10) B. Vrbanovic, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (1) J. Erb

That Committee of the Whole rise and Council resume. In Favor (11) K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, J. Gowing, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

That Council adopt the proceedings of Committee of the Whole. In Favor (11) K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

WHEREAS the Road User Safety Program provides comprehensive, evidence-based solutions to reduce serious injuries and fatalities on Regional Roads, with an emphasis on reducing serious collisions involving vulnerable road users including in school zones; WHEREAS revenues from Automated Speed Enforcement (ASE) in school zones would have funded the Road Safety Reserve as a primary funding source for the Road User Safety Program; THEREFORE BE IT RESOLVED that Regional staff report to the Sustainability, Infrastructure, and Development Committee by Q2 2026 and following wind-down of the ASE program to: Establish how to allocate the remaining Road Safety Reserve balance to fund school zone road safety initiatives starting in 2026; and Provide options on how to fund the Road Safety Reserve in future years, including but not limited to sources from transportation user fees and redlight camera revenues. In Favor (11) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing

That a closed meeting of Special Council be held on February 7, 2026 at 8:00 a.m. in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Receiving information related to identifiable individuals regarding staffing. In Favor (11) K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

That the following by-laws be approved. In Favor (11) K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

That a By-law to Amend By-law Number 58-87, as Amended, Being a By-law to Designate and Regulate Controlled-Access Roads (Regional Road #28 – Homer Watson Boulevard, City of Kitchener and Regional Road #33 – Townline Road, City of Cambridge), be read a first, second and third time, finally passed and numbered 26-003, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on January 28, 2026, be read a first, second and third time, finally passed and numbered 26-005, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 12:25 a.m. In Favor (11) K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

That Council reconvene into Open Session. In Favor (14): K. Redman, D. Craig, S. Foxton, J. Gowing, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

Amendment That a transcript of item 4.1 be included in the amended minutes. In Favor (6): S. Foxton, J. Gowing, C. Huinink, M. Rodrigues, N. Salonen, and B. Vrbanovic Opposed (9): K. Redman, D. Craig, J. Erb, M. Harris, C. James, D. McCabe, J. Nowak, S. Shantz, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

The Sustainability, Infrastructure, and Development Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law No. #58-87 for a right-in/right-out emergency access located approximately 245 metres to the north of Pioneer Drive on the west side of Regional Road #28 (Homer Watson Boulevard), in the City of Kitchener, subject to conditions as outlined in Report PDL- GDS-26-001, dated January 13, 2026. 2. That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law No. #58-87 for a non-commercial access located approximately 667 metres to the north of Coulthard Boulevard on the east side of Regional Road #33 (Townline Road), in the Township of Puslinch, County of Wellington, subject to conditions as outlined in Report PDL-GDS-26-002, dated January 13, 2026. 3. That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for improvements to Fischer Hallman Road between Bleams Road and Plains Road, in the City of Kitchener, in the Regional Municipality of Waterloo, as detailed in report PDL-LEG-26-004, dated January 13, 2026. 1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for improvements to Fischer Hallman Road between Bleams Road and Plains Road, and described

The Administration and Finance Committee recommends as follows: 1. That the Regional Municipality of Waterloo write off accounts receivable in the amount of $113,335.76 for the year ended December 31, 2025, as outlined in Report COR-TRY-26-002 dated January 13, 2026. 2. That the Regional Municipality of Waterloo approve the expenditure of up to $600,000 from the Public Art Reserve for a permanent public art acquisition at the Kitchener Central Transit Hub. And that the funding source for $300,000 earmarked for Public Art related to the Kitchener Central Transit Hub (project 90107) be amended from the approved 2026 Transit capital budget to the general tax supported capital reserve. 3. That staff be directed to undertake consultations with the arts community, and the public in general, on the creation of a Waterloo Region Arts Council; and That staff be directed to report back on the results of the consultation by August 2026. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Regional Council agree to extend the Council meeting to 12:00 a.m. In Favor (12): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, D. McCabe, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic Opposed (3): C. Huinink, J. Nowak, and P. Wolf

That Council agree to extend the Council meeting by one hour to 1:00 a.m. In Favor (11): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

That the Regional Municipality of Waterloo defer the entirety of the motion moved by B. Vrbanovic discussed under item 12.1 to Sustainability, Infrastructure, and Development on February 10, 2026. In Favor (4): K. Redman, D. Craig, J. Erb, and S. Foxton Opposed (6): J. Gowing, M. Harris, C. James, N. Salonen, S. Shantz, and B. Vrbanovic

That the Regional Municipality of Waterloo refer part 1 of the motion to the Sustainability, Infrastructure, and Development on February 10, 2026. In Favor (11): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

4. That staff be directed to provide bi-monthly updates to Waterloo Region Council on available year over year supply and demand capacities. In Favor (10): K. Redman, D. Craig, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic Opposed (1): J. Erb

That Committee of the Whole rise and Council resume. In Favor (11): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. James, M. Rodrigues, N. Salonen, S. Shantz, and B. Vrbanovic

That a By-law to Appoint an Acting Deputy Clerk, in the absence of the Regional Clerk and Deputy Clerk, be read a first, second and third time, finally passed and numbered 26-004, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.