Council Meeting

That Council reconvene into Open Session. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following minutes be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council go into Committee of the Whole to consider reports. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Finance Reports items be received for information and approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo increase the consulting services agreement with Comcor Environmental Limited for C2020-14 - Former Kitchener Landfill Gas and Perched Groundwater Extraction System Upgrades in the amount of $147,788.30 for a total cost of $858,061.30 plus all applicable taxes as set out in report COR-TRY-23-039 dated December 13, 2023.

That the Regional Municipality of Waterloo increase the contract for engineering services with CIMA Canada Inc. for C2019-26 Primary Clarifier Upgrades, Contract 5B, Kitchener Wastewater Treatment Plant in the amount of $470,332.00 plus all applicable taxes for a total cost of $2,141,164.00 plus all applicable taxes as set out in report COR-TRY-23 - 040 dated December 13 , 202 3 .

That the Regional Municipality of Waterloo take the following action with respect to P2023-30 New Affordable Rental Housing as set out in report COR-TRY-23-042 dated December 13, 2023: Approve the recommended priority project under P2023-30 New Affordable Rental Housing as detailed in Appendix A; Authorize the Commissioner, Community Services to execute such agreements and documentation in a form satisfactory to the Regional Solicitor as may be required to process the advance of funding to proponents of the recommended Priority Project; and Authorize the Director, Housing Services to execute and deliver all documentation required by the Province of Ontario and the Region of Waterloo for funding the recommended Priority Project, and to finalize the funding and conditions with the proponents.

That the following recommendations from the Strategic Plan and Budget Committee be approved: 3. WHEREAS the Region of Waterloo is committed to advancing Truth and Reconciliation and Equity, Diversity, and Inclusion; AND WHEREAS First Nations, Inuit and Métis, African, Caribbean, Black identifying, racialized and historically under-recognized communities continue to face systemic barriers and discrimination; AND WHEREAS Organizations led by and serving these priority communities, know and understand the complex needs of their communities best, but have been traditionally under-resourced and under-funded to effectively respond; AND WHEREAS a Community Capacity Building Fund was created in response to this need and funding was distributed in 2023 alongside the Upstream Fund using budget capacity available in the Equity Fund; AND WHEREAS the Equity Fund is fully committed for a range of programs in 2024; AND WHEREAS the distribution of funding in 2023 has resulted in increased capacity for organizations led by priority-communities to support achievement of the Community Safety and Wellbeing Plan’s goals; NOW THEREFORE BE IT RESOLVED: THAT the Regional Municipality of Waterloo direct staff to include in the 2024 Operating Budget a provision of $1,000,000 to establish an annual Community Capacity Building Fund with funding from the property tax levy, and THAT staff report back in Q1 2024 with the proposed terms of reference for the Community Capacity Building Fund, incorporating th

That the following recommendations from Closed Committee be approved: That the Regional Municipality of Waterloo: (a) authorize and direct the Regional Solicitor on behalf of The Regional Municipality of Waterloo to enter into an Agreement of Purchase and Sale with Dementia Care (Kitchener) Inc. (the “Owner”), and execute all documentation with respect to 20 Reichert Drive, Kitchener (the “Property”), being a fee simple interest in a portion of the Property legally described as Part of Lot 1, Beasley’s New Survey, being Parts 7 and 8 on 58R-21801 and being part of PIN 03771-0107 (LT) and a temporary easement over the lands described as Part of Lot 1, Beasley’s New Survey, being Parts 6 and 9 on 58R-21801 and being part of PIN 03771-0107 (LT), all being located in the City of Kitchener, Regional Municipality of Waterloo, with all documentation to the satisfaction of the Regional Solicitor, wherein the Region: a. pays the Owner the sum of One Hundred and Thirty One Thousand Dollars ( $131,000.00 ) as full compensation for all claims under the “Expropriations Act”; and b. reimburses the Owner for their reasonable legal and associated costs pursuant to the “Expropriations Act”; And That the Regional Solicitor has all necessary authority to execute such documents to carry out the agreement and to settle the reasonable legal and other costs of the Owner pursuant to the “Expropriations Act”. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J.

That the following recommendation from the Administration and Finance Committee be approved: 1. That the Regional Municipality of Waterloo authorize the Chief Financial Officer, by bylaw, to borrow funds in 2024 as required on a temporary basis to meet operating and capital expenditure requirements, as set out in report COR-TRY-23-036 dated December 5, 2023. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Mathieu Goetzke be appointed as the Acting Chief Administrative Officer for the Regional Municipality of Waterloo during the absence of the Chief Administrative Officer and as such shall have the powers and duties set out in By-law 20-027 being A By-law to Provide for the Appointment of a Chief Administrative Officer while serving in an acting capacity. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Committee of the Whole rise and Council resume. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following by-laws be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a By-law to Authorize Temporary Borrowing for Capital Expenditures Pending the Receipt of Debenture Proceeds During the 2024 Fiscal Year be read a first, second and third time, finally passed and numbered 23-060, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Authorize Temporary Borrowing for Current Expenditures Pending the Receipt of Revenue during the 2024 Fiscal Year be read a first, second and third time, finally passed and numbered 23-061, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 23-009, as Amended be read a first, second and third time, finally passed and numbered 23-062, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on December 13, 2023 be read a first, second and third time, finally passed and numbered 23-063, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 8:46 p.m. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council reconvene into Open Session. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following minutes be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the Regional Municipality of Waterloo reappoint Councillor Sue Foxton for the Southwestern Integrated Fibre Technology (SWIFT) Board of Directors. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the Finance Reports items be received for information and approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the Regional Municipality of Waterloo take the following action with respect to P2023-30 New Affordable Rental Housing as set out in report COR-TRY-23-042 dated December 13, 2023: a. Approve the recommended priority project under P2023-30 New Affordable Rental Housing as detailed in Appendix A; b. Authorize the Commissioner, Community Services to execute such agreements and documentation in a form satisfactory to the Regional Solicitor as may be required to process the advance of funding to proponents of the recommended Priority Project; and c. Authorize the Director, Housing Services to execute and deliver all documentation required by the Province of Ontario and the Region of Waterloo for funding the recommended Priority Project, and to finalize the funding and conditions with the proponents.

That the following recommendations from the Planning and Works Committee be approved: 1. That the Regional Municipality of Waterloo authorize the Region’s Commissioner of Planning, Development, and Legislative Services to enter into a Memoranda of Understanding with the Grand River Conservation Authority for Non-Mandatory Services and Programs in a form satisfactory to the Regional Solicitor, as outlined in Report PDL-CPL-23-032, dated December 5, 2023.That the Regional Clerk circulate this report to the Minister of Natural Resources and Forestry, Minister of Municipal Affairs and Housing, the area municipalities, and the Grand River Conservation Authority. 2. That the Regional Municipality of Waterloo take the following actions regarding the property municipally known as 201 and 217 Hespeler Rd in the City of Cambridge, as described in Report PDL-CPL-23-035 dated December 5, 2023:a. Approve a joint Tax Increment Grant (TIG) with the Regional amount not to exceed $1,299,598, net of any future brownfield assistance, to be financed from the incremental tax revenue for the property following remediation, redevelopment and reassessment; and b. Authorize the Region’s Commissioner of Planning, Development and Legislative Services / Chief Financial Officer to execute any associated agreements with the registered owner of 201 and 217 Hespeler Road and the City of Cambridge. With the form and content of such agreements(s) to be satisfactory to both the Regional and City of Cambridge S

That the following recommendations from Closed Committee be approved: 1. That the Regional Municipality of Waterloo: (a) authorize and direct the Regional Solicitor on behalf of The Regional Municipality of Waterloo to enter into an Agreement of Purchase and Sale with Dementia Care (Kitchener) Inc. (the “Owner”), and execute all documentation with respect to 20 Reichert Drive, Kitchener (the “Property”), being a fee simple interest in a portion of the Property legally described as Part of Lot 1, Beasley’s New Survey, being Parts 7 and 8 on 58R-21801 and being part of PIN 03771-0107 (LT) and a temporary easement over the lands described as Part of Lot 1, Beasley’s New Survey, being Parts 6 and 9 on 58R-21801 and being part of PIN 03771-0107 (LT), all being located in the City of Kitchener, Regional Municipality of Waterloo, with all documentation to the satisfaction of the Regional Solicitor, wherein the Region: a. pays the Owner the sum of One Hundred and Thirty One Thousand Dollars ($131,000.00) as full compensation for all claims under the “Expropriations Act”; and b. reimburses the Owner for their reasonable legal and associated costs pursuant to the “Expropriations Act”; And That the Regional Solicitor has all necessary authority to execute such documents to carry out the agreement and to settle the reasonable legal and other costs of the Owner pursuant to the “Expropriations Act”. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James

That the following recommendation from the Strategic Planning and Budget Committee be approved: 1. That the Region of Waterloo take the following action with respect to the 2024 operating budget as set out in COR-CFN- 23-047 dated December 13, 2023, as amended: a. Increase transit fare revenue by $500,000; b. Increase housing rent revenue by $500,000; and c. Increase supplementary taxes by $1,500,000. 2. That the Regional Municipality of Waterloo take the following action with respect to the 2024 Region of Waterloo Libraries (RWL) Budget: a. Approve the 2024 RWL Operating Budget with a net expenditure of $3,548,700 and a net property tax levy of $2,996,496; b. Approve the 2024 RWL Library Capital Budget and 2025- 2033 Capital Forecast as summarized in Appendix B of Report COR-CFN-23-042, dated November 30, 2023, subject to final adjustments for 2023 carry-forwards. 3. That the Regional Municipality of Waterloo take the following action with respect to the 2024 Waterloo Region Police Service Budget: a. Approve the Waterloo Regional Police Service 2024 Operating Budget with a net expenditure of $252,409,148 and a property tax levy of $228,428,497; and b. Approve the Waterloo Regional Police Service 2024 Capital Budget and 2025-2033 Capital Forecast as summarized in Appendix B of Police Services Board report 2023-198, dated November 15, 2023, subject to final adjustments for 2023 carry-forwards. 4. That the 2024 Housing operating budget for Reaching Home funding be reduced by $2

That Committee of the Whole rise and Council resume. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council adopt the proceedings of Committee of the Whole. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following by-laws be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the meeting adjourn at 8:46 p.m. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf