Council Meeting

That a closed meeting of Council be held on Wednesday, October 25, 2023 at 6:00 p.m. in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Providing direction to staff with respect to a position to be applied to ongoing negotiations related to a request for proposals Receiving advice that is subject to solicitor client privilege related to potential litigation. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following minutes be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council go into Committee of the Whole to consider reports.

That the Regional Municipality of Waterloo endorse and submit to the Minister of Municipal Affairs and Housing the comments on the Proposed Regulatory Matters Pertaining to the Development Charges Act as set out in report COR-CFN-23-033 dated October 25, 2023. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo accept the proposal of Fire Monitoring of Canada for P2023-06 Region of Waterloo Water and Facilities Buildings Security Upgrades in the estimated amount of $13,713,069.75 plus all applicable taxes as set out in report COR-TRY-23-033 dated October 25, 2023. In Favor (15) K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, N. Salonen, D. McCabe, S. Shantz, K. Williams, and B. Vrbanovic

That the following recommendation from the Strategic Planning and Budget Committee be approved: WHEREAS the Region of Waterloo’s population will grow to 1 million by 2050; and WHEREAS property taxation and existing outdated revenue tools are inadequate to fund both the social supports and critical infrastructure needed to accommodate that growth; and WHEREAS the residents and businesses in the Region of Waterloo now contribute $150 million in property taxes annually to fund services that should be financed from provincial and federal revenues; and WHEREAS Canadian municipalities own and manage over 60% of all public infrastructure in the country; and WHEREAS the expectations of municipal governments are misaligned with municipalities’ ability to generate revenue to pay for services; and WHEREAS the Province of Ontario has struck a steering committee to assist the City of Toronto with a new, yet to be determined municipal fiscal framework; NOW THEREFORE BE IT RESOLVED THAT: The Region of Waterloo formally requests that the Province of Ontario commit to a new municipal fiscal funding framework for the Region of Waterloo in order to maintain sustainable service delivery and sound infrastructure within Waterloo Region; The Region of Waterloo requests that the Province of Ontario and Government of Canada undertake an open and transparent review of the current municipal fiscal framework in order to ensure the long term sustainability of municipalities and work in collaboration with

That the following be added to the motion: And that the Region of Waterloo invite all the area MPP’s and MP's to a public forum in early 2024 to discuss the depreciating fiscal situation and the need for more immediate assistance In Favor (11) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, R. Deutschmann, and K. Williams Opposed (4) B. Vrbanovic, C. James, N. Salonen, and C. Huinink

That the following recommendations from the Planning and Works Committee be approved: 1. That the Regional Municipality of Waterloo take the following action with respect to the proposed amendment to the Regional Official Plan: a. Adopt the proposed amendment to the Regional Official Plan as set out in Attachment ‘B’ to Report PDL-CPL-23-029 dated October 10, 2023 to: i. Revise Section 6.G – Countryside Settlements of the Regional Official Plan (ROP) to add Special Policy 6.G.11 as follows: 6.G.11 Notwithstanding Policy 5.B.8, the lands shown on Figure 19 in the Township of Wilmot, located at 63 Benjamin Street in the New Dundee Rural Settlement Area may be developed to a maximum of six (6) lots using tertiary wastewater treatment systems, subject to all other policies of this Plan. b. Direct staff to prepare the implementing by-law for the proposed amendment to the Regional Official Plan as set out in Attachment ‘C’ to Report PDL-CPL-23-029 dated October 10, 2023 for consideration by Regional Council. 2. That the Regional Municipality of Waterloo refer the report back to Staff for changes discussed under TSD-TRS-23-010, Changes to GRT Advertising Policies for consideration prior to the final 2024 budget day on December 13, 2023. And that consultation on this issue be included as part of the 2024 Budget Consultations in the context of overall budget priorities, and; And that any Regional information campaigns not be included in the limit for bus wraps and that a funding sourc

That the Regional Municipality of Waterloo approve the settlement with 250 King Street Inc. in relation to the partial expropriation from the lands municipally known as 255 King Street, Cambridge, whereby the Region pays compensation in the amount of $475,000 plus interest and reasonable costs, as determined by the Regional Solicitor, in accordance with the Expropriations Act. That the Regional Municipality of Waterloo: approve the minutes of settlement in relation to the development charge complaint of 2560390 Ontario Inc. for its condominium development at 460, 462 and 464 Columbia Street West, City of Waterloo, whereby the complainant and Region enter into certain agreements pursuant to the Condominium Act and Land Titles Act, in a form satisfactory to the Regional Solicitor, in order for the Complainant to obtain the discounted development charge rate in the amount of $678,275 for a “rental housing development” pursuant to the Development Charges Act; authorize the Region to enter into such similar and other agreements for condominium developments where the developer asserts that they are intended as a “rental housing development” pursuant to the Development Charges Act, to the satisfaction of the Chief Financial Officer and Regional Solicitor; and direct staff to prepare a by-law to amend by-law 22-018, being A By-law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-law 18-036, to include the

That the following recommendation from the Administration and Finance Committee be approved: That the Regional Municipality of Waterloo take the following action with respect to the Regionally-owned property located at 651 Concession Road, Cambridge (former Kinsmen Children’s Centre) as set out in report COR-FFM-23-007 dated October 10, 2023: a. Direct staff to explore, in consultation with necessary Regional departments and City staff, the concept of redeveloping the Regionally-owned property located at 651 Concession Road, Cambridge with a Regional multi-use building, including Paramedic Services, affordable housing, and potentially other integrated social service offerings, excluding any proposal for a homeless shelter; and b. Direct staff to proceed with applying for a Federation of Canadian Municipalities Sustainable Affordable Housing study grant for this property. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendation from the Strategic Planning and Budget Committee be approved: WHEREAS accessibility, collegiality and respect are priorities shared by all of Council; and WHEREAS Council values the expert advice and analysis from Regional staff, particularly on technical or financial matters; and WHEREAS Council should have adequate time to deliberate and consider changes to policy and budgeting; and WHEREAS residents and media deserve adequate time for input, consideration and transparency; THEREFORE BE IT RESOLVED THAT: A motion to amend the final budget will be subject to notice and must be submitted in writing to the Clerk no later than noon on Monday, December, 4, 2023; All motions to amend the final budget that are received by the Clerk by the deadline will be published in the agenda; A motion to amend the final budget can be further amended during the final budget meeting without requiring notice, provided that any amendments are relevant and continue to relate to the same issue which was the subject matter of the original motion to amend the final budget; and Any motion to amend the final budget that is not received by the Clerk by the deadline may be introduced at the meeting on December 13, 2023 provided that: it is submitted to the clerk in writing; and the Strategic Plan and Budget Committee, without debate, dispenses with notice on the affirmative vote of at least two-thirds of the members present and voting. In Favor (15) B. Vrbanovic, J. Erb,

That the Regional Municipality of Waterloo authorize the Region’s Commissioner of Planning, Development and Legislative Services to enter into a new collaborative agreement with Waterloo Region Green Solutions operating as Reep Green Solutions, and Sustainable Waterloo Region to operate the ClimateActionWR program for a five year period, as outlined in report PDL-CPL-23-030, dated October 25, 2023, to the satisfaction of the Regional Solicitor. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Committee of the Whole rise and Council resume. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following by-laws be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

Motion to Reconvene into Open Session That Council reconvene into Open Session. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a closed meeting of Council be held on Wednesday, October 25, 2023 at 6:00 p.m. in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Providing direction to staff with respect to a position to be applied to ongoing negotiations related to a request for proposals 2. Receiving advice that is subject to solicitor client privilege related to potential litigation. In Favor (14): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and K. Williams

That the following minutes be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and K. Williams

That the Regional Municipality of Waterloo endorse and submit to the Minister of Municipal Affairs and Housing the comments on the Proposed Regulatory Matters Pertaining to the Development Charges Act as set out in report COR-CFN-23-033 dated October 25, 2023. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and K. Williams

That the following recommendation from the Strategic Planning and Budget Committee be approved: 1. WHEREAS the Region of Waterloo’s population will grow to 1 million by 2050;and WHEREAS property taxation and existing outdated revenue tools are inadequate to fund both the social supports and critical infrastructure needed to accommodate that growth; and WHEREAS the residents and businesses in the Region of Waterloo now contribute $150 million in property taxes annually to fund services that should be financed from provincial and federal revenues; and WHEREAS Canadian municipalities own and manage over 60% of all public infrastructure in the country; and WHEREAS the expectations of municipal governments are misaligned with municipalities’ ability to generate revenue to pay for services; and WHEREAS the Province of Ontario has struck a steering committee to assist the City of Toronto with a new, yet to be determined municipal fiscal framework; NOW THEREFORE BE IT RESOLVED THAT: o The Region of Waterloo formally requests that the Province of Ontario commit to a new municipal fiscal funding framework for the Region of Waterloo in order to maintain sustainable service delivery and sound infrastructure within Waterloo Region; o The Region of Waterloo requests that the Province of Ontario and Government of Canada undertake an open and transparent review of the current municipal fiscal framework in order to ensure the long term sustainability of municipalities and work in collaboratio

That the following be added to the motion: And that the Region of Waterloo invite all the area MPP’s and MP's to a public forum in early 2024 to discuss the depreciating fiscal situation and the need for more immediate assistance In Favor (11): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, J. Liggett, D. McCabe, J. Nowak, S. Shantz, and K. Williams Opposed (4): C. Huinink, C. James, N. Salonen, and B. Vrbanovic

1. That the Regional Municipality of Waterloo approve the settlement with 250 King Street Inc. in relation to the partial expropriation from the lands municipally known as 255 King Street, Cambridge, whereby the Region pays compensation in the amount of $475,000 plus interest and reasonable costs, as determined by the Regional Solicitor, in accordance with the Expropriations Act. 2. That the Regional Municipality of Waterloo: 1. approve the minutes of settlement in relation to the development charge complaint of 2560390 Ontario Inc. for its condominium development at 460, 462 and 464 Columbia Street West, City of Waterloo, whereby the complainant and Region enter into certain agreements pursuant to the Condominium Act and Land Titles Act, in a form satisfactory to the Regional Solicitor, in order for the Complainant to obtain the discounted development charge rate in the amount of $678,275 for a “rental housing development” pursuant to the Development Charges Act; 2. authorize the Region to enter into such similar and other agreements for condominium developments where the developer asserts that they are intended as a “rental housing development” pursuant to the Development Charges Act, to the satisfaction of the Chief Financial Officer and Regional Solicitor; and 3. direct staff to prepare a by-law to amend by-law 22-018, being A By-law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-law 18-036,

That the following recommendation from the Administration and Finance Committee be approved: 1. That the Regional Municipality of Waterloo take the following action with respect to the Regionally-owned property located at 651 Concession Road, Cambridge (former Kinsmen Children’s Centre) as set out in report COR-FFM-23-007 dated October 10, 2023:a. Direct staff to explore, in consultation with necessary Regional departments and City staff, the concept of redeveloping the Regionally-owned property located at 651 Concession Road, Cambridge with a Regional multi-use building, including Paramedic Services, affordable housing, and potentially other integrated social service offerings, excluding any proposal for a homeless shelter; andb. Direct staff to proceed with applying for a Federation of Canadian Municipalities Sustainable Affordable Housing study grant for this property. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and K. Williams

That the following recommendation from the Strategic Planning and Budget Committee be approved: 1. WHEREAS accessibility, collegiality and respect are priorities shared by all of Council; andWHEREAS Council values the expert advice and analysis from Regional staff, particularly on technical or financial matters; and WHEREAS Council should have adequate time to deliberate and consider changes to policy and budgeting; andWHEREAS residents and media deserve adequate time for input, consideration and transparency; THEREFORE BE IT RESOLVED THAT: o A motion to amend the final budget will be subject to notice and must be submitted in writing to the Clerk no later than noon on Monday, December, 4, 2023; o All motions to amend the final budget that are received by the Clerk by the deadline will be published in the agenda; o A motion to amend the final budget can be further amended during the final budget meeting without requiring notice, provided that any amendments are relevant and continue to relate to the same issue which was the subject matter of the original motion to amend the final budget; and o Any motion to amend the final budget that is not received by the Clerk by the deadline may be introduced at the meeting on December 13, 2023 provided that:  it is submitted to the clerk in writing; and  the Strategic Plan and Budget Committee, without debate, dispenses with notice on the affirmative vote of at least two-thirds of the members present and voting. In Favor (15): K. Redma

That Committee of the Whole rise and Council resume. In Favor (14): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and K. Williams

That the following by-laws be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and K. Williams