Administration and Finance

That the Consent Agenda items be received for information and approved.

That the Regional Municipality of Waterloo staff not to take any action at this time on consulting the business community regarding implementing a small business property tax subclass.

That the Regional Municipality of Waterloo approve the updated Financial Management By-law as set out in Appendix A and repeal By-law 05-008, as amended, and By-law 95-020, as set out in report COR-CFN-22-13/COR-TRY-22-44 dated May 10, 2022.

That the Regional Municipality of Waterloo refer COR-TRY-22-45 back to staff so that Staff can prepare additional information including comparator chart, best practices, and discussions with area municipalities. Staff should consider concerns expressed by the Committee such as financial oversight of works conducted by the Region to ensure good governance. In Favor (7) B. Vrbanovic, E. Clarke, H. Jowett, K. Kiefer, K. McGarry, M. Harris, and S. Foxton Opposed (5) J. Erb, J. Nowak, K. Redman, L. Armstrong, and S. Shantz

That the Regional Municipality of Waterloo approve A By-Law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-Law 18-036 as outlined in this report PDL-LEG-22-25 dated May 10, 2022; And that the following By-Laws be repealed in full: a) By-Law 21-051: A By-law to appoint the Regional Solicitor for The Regional Municipality of Waterloo and to Repeal By-law 05-081; b) By-Law 04-112: A By-law to appoint the Commissioner of Transportation and Environmental Services; c) By-Law 12-039: A By-law to appoint the Commissioner of Social Services; d) By-Law 15-003: A By-law to appoint a Commissioner of Human Resources and Citizen Service. And that section 6 (a) of By-Law 20-027: A By-law to Provide for the Appointment of a Chief Administrative Officer be repealed.

That the Regional Municipality of Waterloo delegate the following authority during any periods of time (“Lame Duck Periods”) commencing Nomination Day (August 19th, 2022) up to and including the inauguration of a new Council, should the provisions of Section 275 of the Municipal Act apply so as to limit the authority of the outgoing Council: (a) Authorize the Commissioner, Community Services, to execute such agreements and documentation necessary with the Government of Canada or the Ministry of Municipal Affairs and Housing or agency thereof as required as part of the Rapid Housing Initiative Phase 3, Reaching Home program, Social Services Relief Fund or similar funding program, being subject to the satisfaction of the Regional Solicitor; (b) Authorize the Director, Housing Services, to execute and deliver all documentation required for funding the affordable housing projects and to finalize agreements and funding conditions with the project proponents, such documentation to be to the satisfaction of the Regional Solicitor; and (c) Authorize the Chief Financial Officer to approve the use the Regional Reserve and Reserve Funds, as required, to fund affordable/supportive housing projects, and approve grants in accordance with existing Council-approved policy to cover the cost of Regional Development Charges to leverage federal or provincial funding for affordable/supportive housing projects.

That the Regional Municipality of Waterloo direct Staff to develop a lobbyist registry as set out in report PDL-CAS-22-03 dated May 10, 2022; And that the proposed lobbyist registry include a lobbyist policy with a Code of Conduct, Lobbyist Registry By-law and a comprehensive online registry. And that Staff develop the proposed lobbyist registry program in consultation with area municipalities and through public engagement.

That the Regional Municipality of Waterloo approve A By-Law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-Law 18- 036 as outlined in this report PDL-LEG-22-25 dated May 10, 2022; And that the following By-Laws be repealed in full: 1. a) By-Law 21-051: A By-law to appoint the Regional Solicitor for The Regional Municipality of Waterloo and to Repeal By-law 05- 081; 2. b) By-Law 04-112: A By-law to appoint the Commissioner of Transportation and Environmental Services; 3. c) By-Law 12-039: A By-law to appoint the Commissioner of Social Services; 4. d) By-Law 15-003: A By-law to appoint a Commissioner of Human Resources and Citizen Service. And that section 6 (a) of By-Law 20-027: A By-law to Provide for the Appointment of a Chief Administrative Officer be repealed.

That the Regional Municipality of Waterloo delegate the following authority during any periods of time (“Lame Duck Periods”) commencing Nomination Day (August 24th, 2022) up to and including the inauguration of a new Council, should the provisions of Section 275 of the Municipal Act apply so as to limit the authority of the outgoing Council: (a) Authorize the Commissioner, Community Services, to execute such agreements and documentation necessary with the Government of Canada or the Ministry of Municipal Affairs and Housing or agency thereof as required as part of the Rapid Housing Initiative Phase 3, Reaching Home program, Social Services Relief Fund or similar funding program, being subject to the satisfaction of the Regional Solicitor; (b) Authorize the Director, Housing Services, to execute and deliver all documentation required for funding the affordable housing projects and to finalize agreements and funding conditions with the project proponents, such documentation to be to the satisfaction of the Regional Solicitor; and (c) Authorize the Chief Financial Officer to approve the use the Regional Reserve and Reserve Funds, as required, to fund affordable/supportive housing projects, and approve grants in accordance with existing Council-approved policy to cover the cost of Regional Development Charges to leverage federal or provincial funding for affordable/supportive housing projects.

That a closed meeting of the Administration and Finance and Planning and Works Committees be held on Tuesday, May 10, 2022 immediately following the Administration and Finance Committee electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Receiving advice that is subject to solicitor-client privilege related to a proposed lease agreement 2. * Labour relations 3. Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of land 4. Receiving advice that is subject to solicitor-client privilege related to potential litigation 5. Receiving advice that is subject to solicitor-client privilege related to a proposed disposition of land 6. * Receiving advice that is subject to solicitor-client privilege related to instructions to be applied to negotiations 7. * Receiving advice that is subject to solicitor-client privilege related to the security of the property and potential litigation

That the meeting adjourn at 12:31 p.m.