Council Meeting

That a closed meeting of Council be held on Wednesday, June 21, 2023 at 4:05 p.m. in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Receiving advice that is subject to solicitor-client privilege for the purpose of providing instructions related to potential litigation 2. Providing instructions to be applied to ongoing negotiations 3. Receiving advice that is subject to solicitor-client privilege related to ongoing litigation

That Council reconvene into Open Session.

That the following minutes be approved.

That Council go into Committee of the Whole to consider reports.

That the Regional Municipality of Waterloo take the following action with respect to the 2024 Plan and Budget as set out in report COR-CFN-23-027 dated June 21, 2023: Approve the 2024 Plan and Budget review timetable as set out in Appendix A; Forward a copy of Report COR-CFN-23-027 to the Waterloo Region Police Services Board and to the Area Municipalities in Waterloo Region. Approve the following principles to guide the development and consideration of the 2024 Region of Waterloo Plan and Budget: Build on past success and strategic investments Strategic plan guides everything we do Maintain existing regional services to residents in all parts of the region Meet growing resident service demands Review provincial and federal responsibilities currently funded in whole or in part by the property tax levy Invest in critical elements of organizational success including employee wellbeing; technology innovation to drive efficiencies; supporting staff through change; and building employee recruitment and retention capacity Invest in service modifications and expanded access to address inequities Respect taxpayer dollars – investments should deliver intended outcomes Avoid decisions that make future budgets more difficult – balance affordability and long-term risk (not sacrificing long-term for short-term tax reductions) Review of growth of non mandatory Regional services and refocus on areas of required services Future ready lands and economic growth Special concern for staff reduct

That the Regional Municipality of Waterloo take the following action with respect to T2023-126 - 2023 Various Road and Active Transportation Improvements as set out in report COR-TRY-23-019 dated June 21, 2023: Accept the tender of Steed and Evans Limited for the T2023-126 - 2023 Various Road and Active Transportation Improvements in the amount of $2,435,157.10 plus all applicable taxes; Increase the capital budget and amend the sources of financing for project # 07392 Victoria Street N., Kitchener/Woolwich Boundary to Bruce St. in the amount of $216,000 as set out in Appendix A; Increase the capital budget and amend the sources of financing for project # 66144 Trinity Village Pedestrian Improvements in the amount of $314,400 as set out in Appendix A; Increase the capital budget and amend the sources of financing for project # 66149 R&T Phillip Street MUP - Pad & Illumination in the amount of $143,300 as set out in Appendix A; and Increase the capital budget and amend the sources of financing for project # 66150 Westchester Walkway in the amount of $56,600 as set out in Appendix A.

1. That the Regional Municipality of Waterloo: approve an Agreement of Purchase and Sale to purchase from Rosedale Securities, Ltd., approximately 1.66 acre parcel of land from the property municipally known as 1233 Cedar Creek Road, R.R#4, Cambridge, being Part of Lot 16 Concession 10, Township of North Dumfries, being Part 1 on Reference Plan 67R-2564; in the Township of North Dumfries, in the Regional Municipality of Waterloo, being part of PIN 03827-0498 (LT), at a purchase price of Nine Hundred Thousand Dollars ($900,000.00), plus applicable taxes and associated costs, on terms and conditions satisfactory to the Commissioner, Engineering and Environmental Services and the Regional Solicitor; and authorize and direct the Regional Solicitor to execute such other documents, to the satisfaction of the Commissioner of Engineering and Environmental Services and Regional Solicitor, to carry out the Agreement of Purchase and Sale. 2. That the Regional Municipality of Waterloo enter into a Memorandum of Understanding with the Corporation of the City of Waterloo for the exchange of certain lands and easements at the properties known as 17, 23 and 29 William Street and 153 Herbert Street, in the City of Waterloo, to facilitate the Region’s project to upgrade the William Street Water Supply and the City’s project to develop a Civic Common pursuant to its Uptown Public Realm Strategy, on terms and conditions satisfactory to the Commissioner, Environment and Engineering Services and t

That the Regional Municipality of Waterloo defer the consideration of a Lobbyist Registry to the 2024 Plan and Budget as set out in report PDL-CAS-23-004 dated June 6, 2023.

That the Regional Municipality of Waterloo appoint KPMG LLP as the Region’s external auditor for a one (1) year term comprising the 2023 fiscal year at a cost of $172,400 plus all applicable taxes as set out in report COR-TRY-23-17 dated June 12, 2023.

That the Regional Municipality of Waterloo adopt the 2024 Council and Committee Meeting Calendar attached to Report PDL-CAS-23-007 as Appendix “A” dated June 21, 2023.

That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-23-008, dated June 21, 2023: a)Philippe Elsworthy for a term ending June 2026; b)Andrea Carswell for a term ending June 2026; and c)Brian Dietrich for a term ending June 2026.

That the Regional Municipality of Waterloo take the following action with respect to the development of a Waterloo Region Employment Lands Shovel-Ready Strategy as outlined in report PDL-ECD-23-011 dated June 21, 2023: Immediately initiate the development of a strategy prior to the 2024 budget process by extending the Region Official Plan contract with Dillon Consulting to complete the associated employment lands technical work at an estimated cost of $365,200 plus applicable taxes; and Engage the services of Newmark to examine the Region's market-readiness suitability state for investment supported by small, medium and large-sized parcels at an estimated cost of $120,000 plus applicable taxes.

That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law #58-87 for a permanent commercial access permitting right-in, right-out, and left-in turning movements on the east side of Regional Road 58 (Fischer-Hallman Road) approximately 175m south of Huron Road for the property municipally addressed as 1950 Fischer-Hallman Road. and that the Regional Municipality of Waterloo, at the discretion of the Regional Supervisor of Corridor Management, remove the inbound left turn movement at this intersection should the inbound left-turn demand reach 120 movements per hour during weekday peak periods or the intersection operates with unacceptable delays, queues, or collisions. In Favor (9) B. Vrbanovic, J. Nowak, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, and K. Williams Opposed (5) J. Erb, K. Redman, D. McCabe, R. Deutschmann, and C. Huinink

That Committee of the Whole rise and Council resume.

That Council adopt the proceedings of Committee of the Whole.

That the Regional Municipality of Waterloo defer the motion discussed under item 16.2 to August 2023.

That the Regional Municipality of Waterloo direct staff to develop the 2024 Plan and Budget to achieve a 2024 tax rate impact in the range of 6% and 8% for Direct Regional Services (excluding Police Services) and outline for Budget Committee’s consideration any proposed service level expansions and service level reduction options, reduction or delay in capital projects, and reduction of reserve accounts required to achieve the target range.

That the following by-laws be approved.

That a By-law to Amend By-law 22-051, being a By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended (Section 35 and 37 – Unrecorded and Recorded Vote) be read a first, second and third time, finally passed and numbered 23-025, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Expropriate Lands for the installation of the remaining Farmers Market Trail Works, in the City of Waterloo, in the Regional Municipality of Waterloo be read a first, second and third time, finally passed and numbered 23-026, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Expropriate Lands for the Construction of a Roundabout at the Intersection of Cedar Creek Road and Trussler Road, in the Township of North Dumfries, in the Regional Municipality of Waterloo and County Road No. 8, in the County of Oxford be read a first, second and third time, finally passed and numbered 23-027, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on June 21, 2023 be read a first, second and third time, finally passed and numbered 23-028, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 10:31 p.m.

1. That the Regional Municipality of Waterloo approve the expropriation of lands for the purpose of completing the remaining Farmers Market Trail works (Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection), in the City of Waterloo, as detailed in Report PDL-LEG-23-026 dated June 6, 2023, described as follows: Fee Simple Partial Taking: i. Part of Lot 10, German Company Tract, being Parts 1, 2, 4 and 5 on 58R-21590, (Part of PIN 22281-0356 (LT)), City of Waterloo, Regional Municipality of Waterloo (580 Weber Street North, Waterloo). Temporary Easement – Grading: The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating on the 31st day of December, 2024, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following property for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the construction and access of the multi-use trail along Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes

1. That the Regional Municipality of Waterloo: a. approve an Agreement of Purchase and Sale to purchase from Rosedale Securities, Ltd., approximately 1.66 acre parcel of land from the property municipally known as 1233 Cedar Creek Road, R.R#4, Cambridge, being Part of Lot 16 Concession 10, Township of North Dumfries, being Part 1 on Reference Plan 67R-2564; in the Township of North Dumfries, in the Regional Municipality of Waterloo, being part of PIN 03827-0498 (LT), at a purchase price of Nine Hundred Thousand Dollars ($900,000.00), plus applicable taxes and associated costs, on terms and conditions satisfactory to the Commissioner, Engineering and Environmental Services and the Regional Solicitor; and b. authorize and direct the Regional Solicitor to execute such other documents, to the satisfaction of the Commissioner of Engineering and Environmental Services and Regional Solicitor, to carry out the Agreement of Purchase and Sale. 2. That the Regional Municipality of Waterloo enter into a Memorandum of Understanding with the Corporation of the City of Waterloo for the exchange of certain lands and easements at the properties known as 17, 23 and 29 William Street and 153 Herbert Street, in the City of Waterloo, to facilitate the Region’s project to upgrade the William Street Water Supply and the City’s project to develop a Civic Common pursuant to its Uptown Public Realm Strategy, on terms and conditions satisfactory to the Commissioner, Environment and Engineering Services

1. That the Regional Municipality of Waterloo approve the 2023 funding allocations of $340,000 under the Major Arts and Culture Organizations grant program as outlined in report PDL-CUL-23-009 dated June 6, 2023. 2. That the Regional Municipality of Waterloo direct Housing Services staff to implement a Housing Stability System Fee for Service Request and Proposal Response Protocol (‘the Protocol’) as outlined in Appendix A, to evaluate and respond to new housing-first fee for service requests from community partners as outlined in report CSD-HOU-23-016, dated June 6, 2023.That the Regional Municipality of Waterloo direct Housing Services staff to implement the Protocol beginning in the 2024 budget process. 3. WHEREAS Regional Council is committed to addressing anti-racism and advancing Truth and Reconciliation, Equity, Diversity, and Inclusion; and WHEREAS the Anti-Racism Advisory Working Group (ARAWG) was created in 2020 to advise Regional Council on how to address systemic racism present in regional policies, procedures, and practices; and WHEREAS the Region as a result of the Anti-Racism Advisory Working Group has hired a Director of Equity, Diversity & Inclusion and a Director of Truth & Reconciliation; and WHEREAS continued work is required to engage residents, community partners and municipalities in anti-racism work; and WHEREAS this work needs to be decentralized and embedded within the way the Region operates; THEREFORE, BE IT RESOLVED 1. That the Chief Administrativ

1. That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law #58-87 for a permanent commercial access permitting right-in, right-out, and left-in turning movements on the east side of Regional Road 58 (Fischer-Hallman Road) approximately 175m south of Huron Road for the property municipally addressed as 1950 Fischer-Hallman Road. 2. and that the Regional Municipality of Waterloo, at the discretion of the Regional Supervisor of Corridor Management, remove the inbound left turn movement at this intersection should the inbound left-turn demand reach 120 movements per hour during weekday peak periods or the intersection operates with unacceptable delays, queues, or collisions. In Favor (9): D. Craig, S. Foxton, M. Harris, C. James, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf Opposed (5): K. Redman, R. Deutschmann, J. Erb, C. Huinink, and D. McCabe

WHEREAS the Region of Waterloo’s Countryside Line is a boundary that protects the cultural, economic, and environmental heritage of our rural lands from the pressures of urban sprawl, and WHEREAS, the Countryside Line protects the distinctiveness of rural communities from annexation for suburban residential expansion, and WHEREAS, Regional Council acknowledges and understands the importance of our rural communities and the contributions particularly with food security, green space and economic development, and WHEREAS as long as Bill 23 has not yet received Royal Assent and therefore is not in force, and WHEREAS the existing and unchanged policy 2.C.3.3 allows the Region to adjust an Urban Area boundary at any time not just during a comprehensive review THEREFORE be it resolved that Council reaffirm the concept of no new residential areas in the countryside line and it directs staff to explore removing the equivalent amount of land, 70ha, from the urban area and adjusting the countryside accordingly in order to compensate for the Province’s forced expansion.

That a By-law to Amend By-law 22-051, being a By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended (Section 35 and 37 – Unrecorded and