Council Meeting

That the following minutes be approved. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a closed meeting of Council be held on Wednesday, August 28, 2024 immediately following the motion in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: A potential agreement for a proposed disposition and acquisition of lands that is subject to solicitor-client privilege Providing direction to staff with respect to ongoing litigation that is subject to solicitor-client privilege Providing direction regarding ongoing negotiations related to a current service In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council go into Committee of the Whole to consider reports. In Favor (13) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams

That the Finance Reports items be received for information and approved. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo pass a By-law to authorize the Regional Chair and the Regional Clerk to execute the Municipal Funding Agreement for The Canada Community Building Fund (CCBF) between the Association of Municipalities of Ontario (AMO) and The Regional Municipality of Waterloo, with such Agreement to be to the satisfaction of the Regional Solicitor, as outlined in report COR-CFN-24-012 dated August 28, 2024.

That the Regional Municipality of Waterloo accept the tender of Norlon Builders for the T2024-157 589 Langs – 7 Storey Residential Development (Under PQ2023-06) in the amount of $52,064,640.17 plus all applicable taxes as set out in report COR-TRY-24-032 dated August 28, 2024.

That the following recommendations from the Community and Health Services Committee be approved: That staff move forward with the operating model as proposed in CSD-HOU-24-015, with a maximum of 66 residents serving single women and gender-diverse and non-binary adults (subject to normal extreme weather protocols) And further, before any steps are taken to serve additional people, or different groups of individuals, the Region of Waterloo will discuss the proposal with community partners including the host community (Kitchener, in this case), and a report with further recommendations will come to Regional Council before any changes are made. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendations from the Audit Committee be approved: That the Regional Municipality of Waterloo accept the proposal of KPMG LLC for P2024-18 External Audit Services and appoint KPMG LLP as the Region’s external auditor for a five (5) year term comprising of 2024, 2025, 2026, 2027 and 2028 fiscal years in the amount of $944,790.00 (average annual cost of $188,958.00) plus all applicable taxes as set out in report COR-TRY-24-031 dated August 14, 2024. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendations from the Library Committee be approved: That the Regional Municipality of Waterloo Library Committee approve the purchase of a microfilm reader for the Ayr Branch of the Region of Waterloo Library, using funds from the Regional of Waterloo Library Capital Reserve Fund; And that Staff return to the Library Committee for review and consideration with a recommended service level for each Branch in the system which then informs the base of resources, materials, equipment, etc.; And that Staff return to the Library Committee for review and adoption a Policy as to how funds from Trusts, Donations, Bequests, etc would be utilized to ensure consistency in approach, and, to ensure that the use of the funds adds value or enhancements to the Branch(es) above the normal service level. That the Regional Municipality of Waterloo approve the revised Terms of Reference for the Library Committee as described and attached in Appendix A of Report PDL-CUL-24-015, dated August 14, 2024. And that the Terms of Reference be amended to add Township specific language. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

Licensing and Hearings Committee recommends as follows: That the Regional Municipality of Waterloo issue a “Woodland Removal Permit” to Richard Steinmann as requested in Appendix A for the removal of approximately 3.8 hectares of conifer plantation located at 3413 Erbs Road West as outlined in Report PDL-CPL-24-14, dated August 28, 2024. That the Regional Municipality of Waterloo issue a “Woodland Removal Permit” to Donald Medeiros as requested in Appendix A for the removal of approximately 1 hectare of conifer plantation located at 51 Moorefield St., Cambridge, as outlined in Report PDL-CPL-24-15, dated August 28, 2024. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendations from the Sustainability, Infrastructure, and Development Committee be approved: That the Regional Municipality of Waterloo (Region) take the following action with respect to curbside waste collection service for Industrial, Commercial and Institutional (IC&I) properties located in designated downtown areas as set out in report EES-WMS-24-003, dated August 13, 2024: Approve Region administered and funded waste collection, processing and disposal service as identified as Option 1 in the Downtown Waste Services Review, as follows: Conversion to automated cart collection for organics and garbage collection Maintain blue box recycling, including dedicated cardboard collection Provision of a minimum of four times per week collection in the tri-city designated downtowns, weekly collection for the designated township downtowns, and twice weekly collection for Belmont Village. And that to monitor this change within 6 months of implementation. Expansion of the tri-city designated downtown collection areas to include the full geographic extent of their respective existing Business Improvement Areas (BIAs) Direct Staff to discuss the necessary details with representatives from all impacted area municipalities related to the discontinuation of designated downtown public space/litter container collection service. Delegation of waste by-law enforcement authority to local area municipalities, if they choose. Direct staff to negotiate and amend the recently

That the following recommendations from the Administration and Finance Committee be approved: 1. That the Regional Municipality of Waterloo approve the pre-budget procurement of vehicles and equipment and ambulances scheduled for replacement and/or expansion in 2025 and 2026 as set out in report COR-TRY-24-030 dated August 13, 2024. 2. That the Regional Municipality of Waterloo take the following action with respect to the 2024 Mid-Year Update as set out in report COR-CFN-24-013 dated August 13, 2024: a. Receive the 2024 Mid-Year Update that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Strategic Plan 2023-2027; and b. Amend the 2024 Capital Budget and 2025-2035 Capital Forecast for various capital projects as set out in Appendix D 3. That the Regional Municipality of Waterloo approve the 2024 funding allocations of $213,550 under the Cultural Drivers of Tourism Incentive Program, as outlined in report PDL-CUL-24-012 dated August 13, 2024. And that an additional one time funding allocation of $10,600 be provided to Kw Oktoberfest to be funded from the Municipal Accommodation Tax Reserve. And that an additional one time funding allocation of $1800 be provided to the Cambridge Scottish Festival to be funded from the Municipal Accommodation Tax Reserve. 4. That the Regional Municipality of Waterloo support the implementation of the KCI Program Review recommendations

That the Regional Municipality of Waterloo authorize the Commissioner, Planning, Development and Legislative Services to negotiate and execute a memorandum of understanding with Waterloo Commons JV Inc. setting out the principal terms and conditions for a land exchange to facilitate the relocation of Region storm water management infrastructure and construction of road improvements to Erb Street West including a roundabout at the access intersection to Westside Market Place, on terms and conditions satisfactory to the Regional Solicitor. That the Regional Municipality of Waterloo direct staff to amend the Fees and Charges By-law to reflect the following changes to airport fees effective October 1, 2024 as follows: Passenger Facility Fee (PFF) per departing passenger - $7.50 Bus Passenger Fee - No changes Long-Term Premium Parking (P4) to $20 per day Value Parking to $15 per day Short Term parking (P3) to $4 per hour, $28 maximum per day Increase pick-up and delivery parking from first 30 minutes free to 1 hour free, And That the Regional Municipality of Waterloo authorizes the Commissioner of Planning, Development and Legislative Services to enter into a new financial agreement with Flair Airlines to begin on October 1, 2024 as outlined in report PDL-AIR-24-002, dated August 13, 2024. And verbally updated on August 28, 2024 Based on the above fees. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deut

That Council agree to extend the Council meeting to 12:00 a.m. In Favor (12) B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams Opposed (2) M. Harris, and R. Deutschmann

That Committee of the Whole rise and Council resume. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

A By-law to Licence, Regulate and Govern Brokers, Owners and Drivers of Taxi-Cabs within The Regional Municipality of Waterloo was passed in 2016; and Whereas staff have indicated a need to conduct a review of the Taxi By-law; and Whereas the City of Calgary’s centralized Wheelchair Accessible Vehicle (WAV) dispatch creates an effective and excellent approach for providers and users of accessible transportation services Therefore be it resolved: That the Regional Municipality of Waterloo direct staff to review the WAV Calgary model to identify the benefits and challenges of implementing a similar system in Waterloo Region; And That staff be directed to develop a plan to conduct a thorough review of the Taxi By-law for potential positive revisions, including enhancement of accessibility as it pertains to the Taxi By-law; And That staff be directed to report back to the Licensing and Hearings Committee on the Calgary model and the overall plan for the by-law review by March 2025. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following by-laws be approved. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a By-law to Amend By-law 01-059, A By-law to consolidate all By-laws with Respect to Roads Included in the Regional Road System, as amended (Fountain Street North (Regional Road 17)/Menno Street), be read a first, second and third time, finally passed and numbered 24-026, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-Law 22-018, A By-law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-law 18-036 (Schedule “A”), be read a first, second and third time, finally passed and numbered 24-027, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-Law to amend By-Law Number 23-062, A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 23-009, as amended, be read a first, second and third time, finally passed and numbered 24-028, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Authorize the Municipal Funding Agreement for the Transfer of Federal Canada Community-Building Fund Revenues between the Association of Municipalities of Ontario and the Region of Waterloo, be read a first, second and third time, finally passed and numbered 24-029, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to appoint an Acting Treasurer and to Repeal By-law Number By-Law 24-018, be read a first, second and third time, finally passed and numbered 24-030, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on August 28, 2024, be read a first, second and third time, finally passed and numbered 24-031, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the following minutes be approved. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That a closed meeting of Council be held on Wednesday, August 28, 2024 immediately following the motion in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. A potential agreement for a proposed disposition and acquisition of lands that is subject to solicitor-client privilege 2. Providing direction to staff with respect to ongoing litigation that is subject to solicitor-client privilege 3. Providing direction regarding ongoing negotiations related to a current service In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (13): K. Redman, D. Craig, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the Finance Reports items be received for information and approved. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Community and Health Services Committee be approved: 1. That staff move forward with the operating model as proposed in CSD-HOU-24-015, with a maximum of 66 residents serving single women and gender-diverse and non-binary adults (subject to normal extreme weather protocols)And further, before any steps are taken to serve additional people, or different groups of individuals, the Region of Waterloo will discuss the proposal with community partners including the host community (Kitchener, in this case), and a report with further recommendations will come to Regional Council before any changes are made. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Sustainability, Infrastructure, and Development Committee be approved: 1. WHEREAS the Region of Waterloo is in the process of completing the purchase of a 160-acre farm in Wilmot Township (the Farm) as part of an industrial land strategy (the Land Assembly) and subject to the Region’s confidentiality obligations. AND WHEREAS the Region of Waterloo recently plowed under the corn crop on the Farm, which was estimated to be 5 or 6 weeks away from harvest (the Event), AND WHEREAS this Event appears to be in direct contradiction to the Region of Waterloo’s Strategic Plan 2023-2027 Growing with Care vision, AND WHEREAS this Event appears to conflict with the goals in the Province’s Grow Ontario: a provincial agri-food strategy, THEREFORE, BE IT RESOLVED that the Region of Waterloo commits to ensuring, with respect to crops on any further farms purchased through the Land Assembly, that the first consideration will be assessing whether the crop can be harvested, and a suitable use found for the yield, and that the outcome of such assessment will be provided to Regional Council before any action is taken; BE IT FURTHER RESOLVED that Regional Council receives a report within 4 weeks of this motion outlining what occurred including what actions were taken to mitigate the loss of crops with respect to the Event, and that this report be made public and subject to the Region’s confidentiality obligations. BE IT FURTHER RESOLVED that, going forwar

That the following recommendations from the Audit Committee be approved: 1. That the Regional Municipality of Waterloo accept the proposal of KPMG LLC for P2024-18 External Audit Services and appoint KPMG LLP as the Region’s external auditor for a five (5) year term comprising of 2024, 2025, 2026, 2027 and 2028 fiscal years in the amount of $944,790.00 (average annual cost of $188,958.00) plus all applicable taxes as set out in report COR-TRY-24-031 dated August 14, 2024. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Library Committee be approved: 1. That the Regional Municipality of Waterloo Library Committee approve the purchase of a microfilm reader for the Ayr Branch of the Region of Waterloo Library, using funds from the Regional of Waterloo Library Capital Reserve Fund; And that Staff return to the Library Committee for review and consideration with a recommended service level for each Branch in the system which then informs the base of resources, materials, equipment, etc.; And that Staff return to the Library Committee for review and adoption a Policy as to how funds from Trusts, Donations, Bequests, etc would be utilized to ensure consistency in approach, and, to ensure that the use of the funds adds value or enhancements to the Branch(es) above the normal service level. 2. That the Regional Municipality of Waterloo approve the revised Terms of Reference for the Library Committee as described and attached in Appendix A of Report PDL-CUL- 24-015, dated August 14, 2024.And that the Terms of Reference be amended to add Township specific language. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

The Licensing and Hearings Committee recommends as follows: 1. That the Regional Municipality of Waterloo issue a “Woodland Removal Permit” to Richard Steinmann as requested in Appendix A for the removal of approximately 3.8 hectares of conifer plantation located at 3413 Erbs Road West as outlined in Report PDL-CPL-24-14, dated August 28, 2024. 2. That the Regional Municipality of Waterloo issue a “Woodland Removal Permit” to Donald Medeiros as requested in Appendix A for the removal of approximately 1 hectare of conifer plantation located at 51 Moorefield St., Cambridge, as outlined in Report PDL-CPL-24-15, dated August 28, 2024. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Sustainability, Infrastructure, and Development Committee be approved: 1. That the Regional Municipality of Waterloo (Region) take the following action with respect to curbside waste collection service for Industrial, Commercial and Institutional (IC&I) properties located in designated downtown areas as set out in report EES-WMS-24-003, dated August 13, 2024: A. Approve Region administered and funded waste collection, processing and disposal service as identified as Option 1 in the Downtown Waste Services Review, as follows: i. Conversion to automated cart collection for organics and garbage collection ii. Maintain blue box recycling, including dedicated cardboard collection iii. Provision of a minimum of four times per week collection in the tri-city designated downtowns, weekly collection for the designated township downtowns, and twice weekly collection for Belmont Village. And that to monitor this change within 6 months of implementation. iv. Expansion of the tri-city designated downtown collection areas to include the full geographic extent of their respective existing Business Improvement Areas (BIAs) v. Direct Staff to discuss the necessary details with representatives from all impacted area municipalities related to the discontinuation of designated downtown public space/litter container collection service. vi. Delegation of waste by-law enforcement authority to local area municipalities, if they choose. B. Direct staff to n

1. That the Regional Municipality of Waterloo authorize the Commissioner, Planning, Development and Legislative Services to negotiate and execute a memorandum of understanding with Waterloo Commons JV Inc. setting out the principal terms and conditions for a land exchange to facilitate the relocation of Region storm water management infrastructure and construction of road improvements to Erb Street West including a roundabout at the access intersection to Westside Market Place, on terms and conditions satisfactory to the Regional Solicitor. 2. That the Regional Municipality of Waterloo direct staff to amend the Fees and Charges By-law to reflect the following changes to airport fees effective October 1, 2024 as follows: a. Passenger Facility Fee (PFF) per departing passenger - $7.50 b. Bus Passenger Fee - No changes c. Long-Term Premium Parking (P4) to $20 per day d. Value Parking to $15 per day e. Short Term parking (P3) to $4 per hour, $28 maximum per day f. Increase pick-up and delivery parking from first 30 minutes free to 1 hour free, And That the Regional Municipality of Waterloo authorizes the Commissioner of Planning, Development and Legislative Services to enter into a new financial agreement with Flair Airlines to begin on October 1, 2024 as outlined in report PDL-AIR-24-002, dated August 13, 2024. And verbally updated on August 28, 2024 Based on the above fees. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe

That Council agree to extend the Council meeting to 12:00 a.m. In Favor (12): K. Redman, D. Craig, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf Opposed (2): R. Deutschmann, and M. Harris

That Committee of the Whole rise and Council resume. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council adopt the proceedings of Committee of the Whole. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

Whereas A By-law to Licence, Regulate and Govern Brokers, Owners and Drivers of Taxi-Cabs within The Regional Municipality of Waterloo was passed in 2016; and Whereas staff have indicated a need to conduct a review of the Taxi By- law; and Whereas the City of Calgary’s centralized Wheelchair Accessible Vehicle (WAV) dispatch creates an effective and excellent approach for providers and users of accessible transportation services Therefore be it resolved: That the Regional Municipality of Waterloo direct staff to review the WAV Calgary model to identify the benefits and challenges of implementing a similar system in Waterloo Region; And That staff be directed to develop a plan to conduct a thorough review of the Taxi By-law for potential positive revisions, including enhancement of accessibility as it pertains to the Taxi By-law; And That staff be directed to report back to the Licensing and Hearings Committee on the Calgary model and the overall plan for the by-law review by March 2025. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following by-laws be approved. In Favor (14): K. Redman, D. Craig, R. Deutschmann, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf