Council Meeting

That a closed meeting of Council be held on Wednesday, May 25, 2022 at 6:00 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of lands Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of lands *Receiving instructions to be applied to a negotiation *Receiving advice that is subject to solicitor-client privilege related to the security of municipal property Personal matters about an identifiable individual.

That Council reconvene into Open Session.

That Regional Municipality of Waterloo endorse decriminalization of simple possession with expanded access to health interventions as a drug policy position, in alignment with the recommendation put forward by the Waterloo Region Integrated Drugs Strategy (WRIDS); And that Regional Council send letters to the federal and provincial governments advocating for a modernized legal framework for drugs, including decriminalization of simple possession, and increased investment in prevention, treatment and harm reduction programs, including safer supply programs overseen by health professionals in the context of ongoing research.

That the following Finance Reports be approved or accepted for information.

That the Regional Municipality of Waterloo accept the tender of New-Alliance Ltd for T2022-101 - Franklin Boulevard Pressure Reducing Valve (PRV) Chamber Installations Franklin Boulevard, Various Locations Cambridge, Ontario in the amount of $1,678,545.64 plus all applicable taxes as set out in report COR-TRY-22-46 dated May 25, 2022.

That the Regional Municipality of Waterloo take the following action with respect to T2022-110 Pinebush Well Connections, 340 & 381 Pinebush Road, Cambridge, Ontario as set out in report COR-TRY-22-47 dated May 25, 2022: Accept the tender of Greenspace Construction Inc. in the amount of $2,644,250.09 plus all applicable taxes; and Approve an increase in costs for project #04184 in the amount of $614,400.00 to be funded from the Water Capital Reserve ($448,500) and the Water Development Charge Reserve Fund ($165,900).

That the Regional Municipality of Waterloo approve the purchase of a CAT 140LVR Motor Grader and ancillary equipment from Toromont CAT in the amount of $456,722.00 CDN plus all applicable taxes as set out in report COR-TRY-22-48 dated May 25, 2022.

That the Regional Municipality of Waterloo take the following actions with respect to T2022-128 New Parking Lot Construction, Region of Waterloo International Airport, Breslau, Ontario as set out in report COR-TRY-22-49 dated May 25, 2022: Accept the tender of Capital Paving Inc. in the amount of $5,882,000.00 plus all applicable taxes; Increase the 2022 Airport Capital budget for project 03611 Surface Parking Expansion by $763,000; and Increase the debenture financing authority for project 03611 Surface Parking Expansion by $763,000 for a term not to exceed twenty (20) years to be funded from property taxes (61%, $465,000) and development charges (39%, $298,000).

That the Regional Municipality of Waterloo take the following actions with respect to T2022-133 - Bridge Street Reconstruction (University Avenue to Lancaster Street), City of Waterloo and City of Kitchener as set out in report COR-TRY-22-51 dated May 25, 2022: Accept the tender of Capital Paving Inc. in the amount of $9,442,000.00 plus all applicable taxes; Amend the capital budget for Project 05576 Bridge Street from University Avenue to Woolwich Street as outlined in Appendix A; Approve an increase in project costs of $615,000 gross and $0 net to facilitate work undertaken on behalf of the City of Kitchener; and Approve an increase in project costs of $88,700 gross and $0 net to facilitate work undertaken on behalf of the City of Waterloo.

That the recommendation in report COR-TRY-22-50, P2022-03 Local Elmira Transit Service be

That the Summary of Recommendations of the Community Services Committee dated May 10, 2022, items 1 and 2, be adopted as follows: That the Regional Municipality of Waterloo increase the 2022 Operating Budget for the Immigration Partnership in the amount of $34,280, zero regional levy impact, as set out in report CSD-IPP-22-02 dated May 10, 2022. That the Regional Municipality of Waterloo take the following actions to amend the 2019 Waterloo Region Housing Master Plan 2020-2040 (WRHMP) as originally approved in CSD-HOU-19-18 as set out in report CSD-HOU-22-11 dated May 10, 2022: Reduce the 15-105 Mooregate Crescent (Mooregate) affordable housing target from 476 units to at least 378 units to start construction in 2025; Introduce two new Waterloo Region Housing (WRH) properties for redevelopment, namely 1050-1064 Courtland Avenue and 440-470 Shelley Drive (Courtland-Shelley), to add at least 192 units to start construction in 2026; Introduce a new Partnership and Innovation Policy to Section 6 of the WRHMP; and Establish the Waterloo Region Affordable Housing Guidelines and Standards (AHGS) in Section 7 of the WRHMP as a primary document to guide all WRH projects, and to provide direction for associated Regional housing initiatives.

That the Summary of Recommendations of the Planning and Works Committee dated May 10, 2022, items 1 to 4, be adopted as follows: 1. That the Regional Municipality of Waterloo request Regional staff to review the Region’s current noise standards along Regional Roads as well as to make potential recommendations if the Regional noise standards need to be reassessed, and to research the feasibility, and costs associated with developing a long-term plan for placing sound barrier walls along Regional Roads, and return to the Committee with an interim report in November 2022. 2. That the Regional Municipality of Waterloo approve the Recommended Design Alternative for a proposed single lane roundabout at Sawmill Road (Regional Road No. 17) and Ebycrest Road (Regional Road 17) in Woolwich Township, as described in Report TES-DCS-22-14, dated May 10, 2022. 3. That the Regional Municipality of Waterloo approve the Recommended Design Alternative for a proposed single lane roundabout at Cedar Creek Road(Regional Road No. 97) and Trussler Road (Regional Road 70) in the Township of North Dumfries, as described in Report TES-DCS-22-15, dated May 10, 2022. 4. That the Regional Municipality of Waterloo take the following actions with respect to the Schedule C Class Environmental Assessment for Maple Grove Road(Regional Road No. 38) Improvements, from Hespeler Road (Regional Road No.24)to Vondrau Drive, in the City of Cambridge: Approve the Project Team Recommended Design Alternative for the pr

That the Summary of Recommendations of the Administration and Finance Committee dated May 10, 2022, items 1 to 6, be adopted as follows: That the Regional Municipality of Waterloo direct staff not to take any action at this time on consulting the business community regarding implementing a small business property tax subclass. That the Regional Municipality of Waterloo approve the updated Financial Management By-law as set out in Appendix A and repeal By-law 05-008, as amended, and By-law 95-020, as set out in report COR-CFN-22-13/COR-TRY-22-44 dated May 10, 2022. That the Regional Municipality of Waterloo refer COR-TRY-22-45 back to staff so that Staff can prepare additional information including comparator chart, best practices, and discussions with area municipalities. Staff should consider concerns expressed by the Committee such as financial oversight of works conducted by the Region to ensure good governance. That the Regional Municipality of Waterloo approve A By-Law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-Law 18-036 as outlined in this report PDL-LEG-22-25 dated May 10, 2022; And that the following By-Laws be repealed in full: By-Law 21-051: A By-law to appoint the Regional Solicitor for The Regional Municipality of Waterloo and to Repeal By-law 05-081; By-Law 04-112: A By-law to appoint the Commissioner of Transportation and Environmental Services; By-Law 12-039: A By-law to appoi

That the Summary of Recommendations of the Closed Planning and Works Committee dated May 10, 2022, items 1 and 2, be adopted as follows: That the Regional Municipality of Waterloo approve the settlement with Zevest Development Corporation, being the former owner of the property municipally known as 607 King Street West, Kitchener, for the sum of $636,000 for all compensation, plus reasonable costs to be determined by the Regional Solicitor, pursuant to the Expropriations Act and as described in report PDL-LEG-22-26 dated May 10, 2022. That the Regional Municipality of Waterloo enter into a one year agreement that will permit the Crow Shield Lodge to operate a land-based healing, teaching, ceremonial, land stewardship and education site on a designated area of the Ken Seiling Waterloo Region Museum and Doon Heritage Village as set out in report PDL-CUL-22-01 dated May 10, 2022.

That the Summary of Recommendations of the Closed Administration and Finance Committee dated May 10, 2022, item 1, be adopted as follows: That The Regional Municipality of Waterloo (the "Region") approve and enter into a Lease Extension and Amending Agreement with Her Majesty The Queen in Right of Ontario as Represented by the Minister of Government and Consumer Services (the "MGCS") for the premises municipally known as 150 Main Street, Unit 105, in the City of Cambridge, in the Regional Municipality of Waterloo, for the continuation of youth justice services, which terms include: (a) a five year term, commencing on April 1, 2022; (b) an annual rent of $29,598.75, plus applicable taxes; (c) an additional option for MGCS to extend the lease by a further term of five years; and (d) an option for MGCS to terminate the lease at any time after the third year of the extended term upon giving at least six months' written notice and payment of a penalty equal to three months' of base rent; and That The Director of Facilities and Fleet Management has all necessary authority to execute the said agreement and all other documents to carry out the agreement.

That the Regional Municipality of Waterloo take the following actions with regard to the Canada-Ontario Community Housing Initiative (COCHI) and the Ontario Priorities Housing Initiative (OPHI), as outlined in report CSD-HOU-22-14, dated May 25, 2022: Approve the recommended Investment Plan for submission to the Ministry of Municipal Affairs and Housing; Authorize the Commissioner, Community Services Department to execute such agreements and documentation in a form satisfactory to the Regional Solicitor, as may be required to process the advance of funding for these programs; Authorize either the Assistant Director or Director, Housing Services, to execute and deliver all other documentation required by the Ministry of Municipal Affairs and Housing and the Region of Waterloo to allocate funding from COCHI and OPHI; Authorize Staff to develop program details for components related to OPHI and COCHI programs that are consistent with the Ministry of Municipal Affairs and Housing guidelines, and that respond to identified community needs; and Authorize either the Assistant Director or Director, Housing Services to reallocate funding between the appropriate components within each program year, as needed, to ensure full utilization of the allocation.

That Council adopt the proceedings of Committee of the Whole.

That a closed meeting of Council be held on Wednesday, May 25, 2022 at 6:00 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of lands 2. Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of lands 3. *Receiving instructions to be applied to a negotiation 4. *Receiving advice that is subject to solicitor-client privilege related to the security of municipal property 5. Personal matters about an identifiable individual.

That the following minutes be approved.

That the Regional Municipality of Waterloo take the following action with respect to T2022-110 Pinebush Well Connections, 340 & 381 Pinebush Road, Cambridge, Ontario as set out in report COR-TRY- 22-47 dated May 25, 2022: i. Accept the tender of Greenspace Construction Inc. in the amount of $2,644,250.09 plus all applicable taxes; and ii. Approve an increase in costs for project #04184 in the amount of $614,400.00 to be funded from the Water Capital Reserve ($448,500) and the Water Development Charge Reserve Fund ($165,900).

That the Regional Municipality of Waterloo take the following actions with respect to T2022-128 New Parking Lot Construction, Region of Waterloo International Airport, Breslau, Ontario as set out in report COR-TRY-22-49 dated May 25, 2022: 1. Accept the tender of Capital Paving Inc. in the amount of $5,882,000.00 plus all applicable taxes; 2. Increase the 2022 Airport Capital budget for project 03611 Surface Parking Expansion by $763,000; and 3. Increase the debenture financing authority for project 03611 Surface Parking Expansion by $763,000 for a term not to exceed twenty (20) years to be funded from property taxes (61%, $465,000) and development charges (39%, $298,000).

That the Summary of Recommendations of the Community Services Committee dated May 10, 2022, items 1 and 2, be adopted as follows: 1. That the Regional Municipality of Waterloo increase the 2022 Operating Budget for the Immigration Partnership in the amount of $34,280, zero regional levy impact, as set out in report CSD- IPP-22-02 dated May 10, 2022. 2. That the Regional Municipality of Waterloo take the following actions to amend the 2019 Waterloo Region Housing Master Plan 2020-2040 (WRHMP) as originally approved in CSD-HOU- 19-18 as set out in report CSD-HOU-22-11 dated May 10, 2022: a. Reduce the 15-105 Mooregate Crescent (Mooregate) affordable housing target from 476 units to at least 378 units to start construction in 2025; b. Introduce two new Waterloo Region Housing (WRH) properties for redevelopment, namely 1050-1064 Courtland Avenue and 440-470 Shelley Drive (Courtland-Shelley), to add at least 192 units to start construction in 2026; c. Introduce a new Partnership and Innovation Policy to Section 6 of the WRHMP; and d. Establish the Waterloo Region Affordable Housing Guidelines and Standards (AHGS) in Section 7 of the WRHMP as a primary document to guide all WRH projects, and to provide direction for associated Regional housing initiatives.

That the Summary of Recommendations of the Administration and Finance Committee dated May 10, 2022, items 1 to 6, be adopted as follows: 1. That the Regional Municipality of Waterloo direct staff not to take any action at this time on consulting the business community regarding implementing a small business property tax subclass. 2. That the Regional Municipality of Waterloo approve the updated Financial Management By-law as set out in Appendix A and repeal By-law 05-008, as amended, and By-law 95-020, as set out in report COR-CFN-22-13/COR-TRY-22-44 dated May 10, 2022. 3. That the Regional Municipality of Waterloo refer COR-TRY-22- 45 back to staff so that Staff can prepare additional information including comparator chart, best practices, and discussions with area municipalities. Staff should consider concerns expressed by the Committee such as financial oversight of works conducted by the Region to ensure good governance. 4. That the Regional Municipality of Waterloo approve A By-Law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-Law 18-036 as outlined in this report PDL-LEG-22-25 dated May 10, 2022; And that the following By-Laws be repealed in full: a. By-Law 21-051: A By-law to appoint the Regional Solicitor for The Regional Municipality of Waterloo and to Repeal By- law 05-081; b. By-Law 04-112: A By-law to appoint the Commissioner of Transportation and Environmental Services; c. By-Law 12

That the Regional Municipality of Waterloo take the following actions with regard to the Canada-Ontario Community Housing Initiative (COCHI) and the Ontario Priorities Housing Initiative (OPHI), as outlined in report CSD- HOU-22-14, dated May 25, 2022: a. Approve the recommended Investment Plan for submission to the Ministry of Municipal Affairs and Housing; b. Authorize the Commissioner, Community Services Department to execute such agreements and documentation in a form satisfactory to the Regional Solicitor, as may be required to process the advance of funding for these programs; c. Authorize either the Assistant Director or Director, Housing Services, to execute and deliver all other documentation required by the Ministry of Municipal Affairs and Housing and the Region of Waterloo to allocate funding from COCHI and OPHI; d. Authorize Staff to develop program details for components related to OPHI and COCHI programs that are consistent with the Ministry of Municipal Affairs and Housing guidelines, and that respond to identified community needs; and e. Authorize either the Assistant Director or Director, Housing Services to reallocate funding between the appropriate components within each program year, as needed, to ensure full utilization of the allocation.

That Committee of the Whole rise and Council resume.

That the By-laws be read a first, second and third time, and be passed and signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a A By-law of The Regional Municipality of Waterloo to Provide for its Financial Management and to Repeal By-law 05-008, as amended and to Repeal By-law 95-020 be read a first, second and third time, finally passed and numbered 22-017, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-law 18-036 be read a first, second and third time, finally passed and numbered 22-018, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Repeal By-law 21-051, A By-law to Appoint the Regional Solicitor for The Regional Municipality of Waterloo and to Repeal By-law 05-081 be read a first, second and third time, finally passed and numbered 22-019, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Repeal By-law 04-112, A By-law to Appoint the Commissioner of Transportation and Environmental Services be read a first, second and third time, finally passed and numbered 22-020, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Repeal By-law 12-039, A By-law to Appoint the Commissioner of Social Services be read a first, second and third time, finally passed and numbered 22-021, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Repeal By-law 15-003, A By-law to Appoint the Commissioner of Human Resources and Citizen Service be read a first, second and third time, finally passed and numbered 22-022, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 20-027, as amended, being a By-law to Provide for the Appointment of a Chief Administrative Officer be read a first, second and third time, finally passed and numbered 22-023, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (King Street, Kitchener and Meyers Road, Cambridge) be read a first, second and third time, finally passed and numbered 22-024, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-023, as Amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Establish School Zones) be read a first, second and third time, finally passed and numbered 22-025, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Actions of Council of May 25, 2022 be read a first, second and third time, finally passed and numbered 22-026, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.