Council Meeting

That a closed meeting of Council be held on Wednesday, March 22, 2023 at 4:05 p.m. in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Education on Tax Policy Receiving advice that is subject to solicitor-client privilege related to pending litigation Receiving advice that is subject to solicitor-client privilege related to a plan to be applied to negotiations Receiving advice that is subject to solicitor-client privilege

That Council reconvene into Open Session.

That the following minutes be approved.

That Council go into Committee of the Whole to consider reports.

That the Finance Reports items be received for information and approved.

That the Regional Municipality of Waterloo take the following action with respect to T2023-101 - Cell SE-5A/B Liner and Leachate Collection System Waterloo Landfill Site in the Cities of Waterloo and Kitchener, Ontario (Under PQ2022-20) as set out in report COR-TRY-23-007 dated March 22, 2023: Accept the tender of Arcadis Canada Inc. in the amount of $8,695,067.73 plus all applicable taxes; and Amend the Capital Budget for project 01154 in the Waste Management Capital Program by advancing expenditure and debenture financing authority for a term not to exceed 10 years in the amount of $1,930,000 from 2024 to 2023 to reflect planned substantial completion of the project in 2023.

That the Regional Municipality of Waterloo accept the tender of GFL Environmental Services Inc. for T2022-198 Transportation and Processing of Municipal Hazardous or Special Waste (MHSW) for a five (5) year term effective April 1, 2023 with the option to renew for two (2) additional one (1) year periods in the estimated amount of $2,456,918.80 (estimated annual cost of $491,383.76) plus all applicable taxes as set out in report COR-TRY-23-008 dated March 22, 2023 .

That the Regional Municipality of Waterloo direct staff to take the following actions in response to Ont. Reg. 241/22 and Ont. Reg. 242/22, new regulations under the Housing Services Act, 2011 (HSA), as described in CSD-HOU-23-008 dated March 7, 2023: a) Draft and negotiate a funding model that achieves the legislative directives and supports long-term financial sustainability of the community housing portfolio for housing providers to meet their operating and capital needs upon End of Mortgage (EOM); b) Subject to annual budget approval, direct staff to develop an annual housing reinvestment plan using the funds resulting from community housing provider mortgage maturity for the purpose of: i) Maintaining or increasing the number of rent-geared-to-income (RGI) units to meet the Region's obligations under the HSA; and ii) Providing capital funding for asset renewal needs of community housing providers; for the renewal and expansion of Waterloo Region Housing properties, including investments within the Waterloo Region Housing Master Plan; and grants to incent the construction of new affordable housing units; c) Authorize the Commissioner, Community Services to enter into service or exit agreements as housing providers reach EOM in a form satisfactory to the Regional Solicitor; d) Amend the current surplus-sharing practice within the mandated funding model to allow community housing providers to retain annual operating surpluses subject to the following conditions: i) The amou

That the Regional Municipality of Waterloo approve the 2023 grant program envelopes in the total amount of $5, 603,820 as set out in report COR-ADM-23-002 dated March 7, 2023.

That the Regional Municipality of Waterloo take the following action with respect to the property known as 22 Mockingbird Drive, Township of Woolwich (Elmira), owned by the Region, as set out in Report PDL-LEG-23-015: a)Declare lands described as Part of Block A, Plan 1338, Woolwich Township, more particularly described as Part 1, 58R-1216, in the Township of Woolwich, Regional Municipality of Waterloo, being all of PIN 22228-0071(LT), municipally known as 22 Mockingbird Drive, Elmira, as surplus to the needs of the Region, as detailed in Report No. PDL-LEG-23-015 dated March 22, 2023; and, b) That the Regional Solicitor be authorized to execute an Agreement of Purchase and Sale with The Corporation of the Township of Woolwich to convey the property known municipally as 22 Mockingbird Drive, Township of Woolwich (Elmira), to the Township, for nominal consideration ($2.00), with all terms and conditions subject to the satisfaction of the Commissioner, Corporate Services and the Regional Solicitor, in accordance with the Region’s Disposal of Land By-Law (No. 20-042);

That Committee of the Whole rise and Council resume.

That Council adopt the proceedings of Committee of the Whole.

That the following By-laws be approved:

That a By-law to Expropriate Certain Lands at 2322 Snyder’s Road East, in the Township of Wilmot, Regional Municipality of Waterloo, for soil management purposes associated with the Waterloo Waste Management Landfill site be read a first, second and third time, finally passed and numbered 23-013, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on March 22, 2023 be read a first, second and third time, finally passed and numbered 23-014, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 7:11 p.m.

That a closed meeting of Council be held on Wednesday, March 22, 2023 at 4:05 p.m. in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Education on Tax Policy 2. Receiving advice that is subject to solicitor-client privilege related to pending litigation 3. Receiving advice that is subject to solicitor-client privilege related to a plan to be applied to negotiations 4. Receiving advice that is subject to solicitor-client privilege

That the Regional Municipality of Waterloo take the following action with respect to T2023-101 - Cell SE-5A/B Liner and Leachate Collection System Waterloo Landfill Site in the Cities of Waterloo and Kitchener, Ontario (Under PQ2022-20) as set out in report COR-TRY-23-007 dated March 22, 2023: 1. Accept the tender of Arcadis Canada Inc. in the amount of $8,695,067.73 plus all applicable taxes; and 2. Amend the Capital Budget for project 01154 in the Waste Management Capital Program by advancing expenditure and debenture financing authority for a term not to exceed 10 years in the amount of $1,930,000 from 2024 to 2023 to reflect planned substantial completion of the project in 2023.

1. That the Regional Municipality of Waterloo direct staff to take the following actions in response to Ont. Reg. 241/22 and Ont. Reg. 242/22, new regulations under the Housing Services Act, 2011 (HSA), as described in CSD-HOU-23- 008 dated March 7, 2023:a) Draft and negotiate a funding model that achieves the legislative directives and supports long-term financial sustainability of the community housing portfolio for housing providers to meet their operating and capital needs upon End of Mortgage (EOM);b) Subject to annual budget approval, direct staff to develop an annual housing reinvestment plan using the funds resulting from community housing provider mortgage maturity for the purpose of:i) Maintaining or increasing the number of rent- geared-to-income (RGI) units to meet the Region's obligations under the HSA; andii) Providing capital funding for asset renewal needs of community housing providers; for the renewal and expansion of Waterloo Region Housing properties, including investments within the Waterloo Region Housing Master Plan; and grants to incent the construction of new affordable housing units;c) Authorize the Commissioner, Community Services to enter into service or exit agreements as housing providers reach EOM in a form satisfactory to the Regional Solicitor;d) Amend the current surplus-sharing practice within the mandated funding model to allow community housing providers to retain annual operating surpluses subject to the following conditions:i) The amount

1. That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for improvements at the intersection of Cedar Creek Road (Regional Road No. 97) and Trussler Road (Regional Road No. 70), in the Township of North Dumfries, in the Regional Municipality of Waterloo, and County Road No. 8, in the County of Oxford, as detailed in report PDL-LEG-23-011, dated March 7, 2023. 1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for improvements at the intersection of Cedar Creek Road (Regional Road No. 97), Trussler Road (Regional Road No. 70) and County Road No. 8, and described as follows: Fee Simple Partial Taking: i. Part of Lot 1, Concession 13, being Parts 2 and 4 on 41R-10418, (Part of PIN 00297-0021 (LT)), Township of Blanford-Blenheim, County of Oxford (3541 Trussler Road, Blandford-Blenheim); ii. Part of Lot 1, Concession 12, being Part 5 on 41R- 10418, (Part of PIN 00296-0025 (LT)), Township of Blanford-Blenheim, County of Oxford (927762 Oxford Road 8, Blandford-Blenheim); iii. Part of Lot 38, Concession 11, being Parts 1 and 2 on 58R-21584, (Part of PIN 03847-0461 (LT)), Township of North Dumfries, Regional Municipality of Waterloo (3434 Trussler Road, North Dumfries); iv. Part of Lot 38, Concession 10, being Part 3 on 58R- 21584, (Part of PIN 03850-0282 (L