Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (52 motions)
52 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
That the following by-laws be approved. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, and M. Rodrigues
Moved by S. Shantz, seconded by P. Wolf
Carried
That a By-law to authorize the borrowing upon twenty year instalment debentures in the aggregate principal amount of $17,020,000 for Capital Works of The Corporation of the City of Cambridge, be read a first, second and third time, finally passed and numbered 25-026, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by S. Shantz, seconded by P. Wolf
Carried
That a By-law to authorize the borrowing upon twenty year instalment debentures in the aggregate principal amount of $37,695,000 for Capital Works of The Corporation of the City of Kitchener, be read a first, second and third time, finally passed and numbered 25-027, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by S. Shantz, seconded by P. Wolf
Carried
That a By-law to authorize the borrowing upon twenty year instalment debentures in the aggregate principal amount of $3,181,000 for Capital Works of The Corporation of the Township of Woolwich, be read a first, second and third time, finally passed and numbered 25-028, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by S. Shantz, seconded by P. Wolf
Carried
That a By-law to authorize the borrowing upon twenty year instalment debentures in the principal amount of $7,104,000 for a capital work of the Upper-tier Municipality, be read a first, second and third time, finally passed and numbered 25-029, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by S. Shantz, seconded by P. Wolf
Carried
That a By-law to provide for the borrowing of the aggregate of the principal amounts authorized by By-laws numbered 25-026, 25-027, 25-028 and 25-029 and for the issuing of one series of instalment debentures therefor in the aggregate principal amount of $65,000,000, be read a first, second and third time, finally passed and numbered 25-030, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by S. Shantz, seconded by P. Wolf
Carried
That a closed meeting of the Council be held on June 25, 2025 at 5:15 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Discussing matters related to identifiable individuals; and Receiving information related to ongoing litigation before the Ontario Land Tribunal. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, and M. Rodrigues
Moved by J. Liggett, seconded by C. Huinink
Carried
That the Regional Municipality of Waterloo approve the process of seeking an independent community partner to manage the Arts Funding program through a three-year contract, in response to the KPMG Arts Fund Review results, as outlined in report PDL-CUL-25-019 dated June 25, 2025. In Favor (14) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by J. Erb, seconded by C. James
Carried
That the following minutes be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by J. Liggett, seconded by N. Salonen
Carried
That Council go into Committee of the Whole to consider reports. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by J. Nowak, seconded by S. Foxton
Carried
That finance report recommendations 13.1.3 and 13.1.4 be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by B. Vrbanovic, seconded by J. Liggett
Carried
That the Regional Municipality of Waterloo increase the consulting services agreement with Associated Engineering Ont. Ltd. for C2022-20 Parkway Reservoir and Pumping Station Renewal in the amount of $165,000.00 for a total upset budget of $986,200.00 plus all applicable taxes as set out in report COR-TRY-2 dated June 25, 2025. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by B. Vrbanovic, seconded by J. Liggett
Carried
That the Regional Municipality of Waterloo take the following action with respect to T2025-143 - West Montrose Covered Bridge Rehabilitation, Covered Bridge Drive, Township of Woolwich, Ontario as set out in report COR-TRY-25- dated June 25, 2025: Accept the tender of Looby Builders (Dublin) Limited in the amount of $9,735,297.00 plus all applicable taxes and; Amend the 2025-2034 Transportation Capital Plan as set out in Appendix 1 and increase the overall project budget by $4,601,800. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by B. Vrbanovic, seconded by J. Liggett
Carried
That the Regional Municipality of Waterloo take the following action with respect to T2025-164 - Kossuth Road at Chilligo Road, Homer Watson Boulevard at Block Line Road, Ira Needles Boulevard at Erb Street/Erbsville Road, Franklin Boulevard at Bishop Street and Strasburg Road City of Kitchener, City of Cambridge and City of Waterloo, Township of Woolwich as set out in report COR-TRY-25-019 dated June 25, 2025: Accept the tender of Capital Paving Inc in the amount of $2,793,000.00 plus all applicable taxes and; Amend the 2025-2034 Transportation Capital Program by advancing $1,110,000 in Project #07686 Roundabout Improvements to 2025.
Moved by B. Vrbanovic, seconded by J. Liggett
Carried
Library Committee recommends as follows: That the Regional Municipality of Waterloo provide direction to take no further action to transfer the Region of Waterloo libraries to the respective branches as outlined in report PDL-CUL-25-014 as dated June 3, 2025. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by S. Foxton, seconded by J. Nowak The
Carried
Administration and Finance Committee recommends as follows: That the Regional Municipality of Waterloo take the following action with respect to the 2025 first quarter update as set out in report COR-CFN-25-010 dated June 10, 2025: Receive the 2025 First Quarter Update that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Growing with Care 2023-2027 Strategic Plan; and Amend the 2025 Capital Budget and 2026-2034 Capital Forecast as set out in Appendix B. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by C. Huinink, seconded by S. Shantz The
Carried
Community and Health Services Committee recommends as follows: That the Regional Municipality of Waterloo take the following actions, as outlined in report CSD-IPP-25-001, dated June 10, 2025: Endorse the Immigration Partnership’s community-developed Waterloo Region Immigration Strategy 2025-2028; and Be leaders in supporting the economic and social success of immigrants and advocate for appropriate federal and provincial policy and investments. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by M. Rodrigues, seconded by J. Erb The
Carried
That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation dated June 25, 2025: Kamila Costello for a term ending June 2028; Emily Dyck for a term ending June 2028; David Emberly for a term ending June 2027; and John Glass for a term ending June 2027. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by N. Salonen, seconded by S. Foxton
Carried
2. That the Regional Municipality of Waterloo withdraw the appeal filed by the Regional Commissioner of Planning, Development and Legislative Services on behalf of the Region pursuant to By-law 17-035 (Commissioner’s Delegation By-law), with regard to the decision of the City of Kitchener Council to pass Zoning By-law Amendment 2025-049 to the Ontario Land Tribunal (OLT). In Favor (10) B. Vrbanovic, J. Nowak, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, C. James, N. Salonen, and M. Rodrigues Opposed (4) J. Erb, K. Redman, D. McCabe, and C. Huinink Conflict (1) P. Wolf
Moved by N. Salonen, seconded by S. Foxton
Carried
That subsection 5.1 item f) " they shall use Staff resources and time effectively, which includes but is not limited to only referring essential matters to Staff for reports;" of the Council-Staff Relations policy be removed That in subsection 5.1 item j) of the Council-Staff Relations policy, the word shall be changed to may so that it reads "They may request advice from the Clerk about the appropriate wording of motions, amendments, and formal directions of Staff that will be placed before Council to consider and discuss;" That a section be added to the Council-Staff Relations policy stating that "this policy should at minimum be reviewed at Regional Administration and Finance Committee and finally approved by council once per term, in the first year of a new term"; and That in Section 8.2 of the Code of Conduct the sentences “Members are only entitled to information in the possession of the Region that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or resident of the Region and must follow the same processes as any private person to obtain such information.” be removed and replaced by the following “Members of Council shall not access or attempt to gain access to confidential information in the possession of the Region unless it is necessary for the performance of their duties and not prohibited by Regional policy.” In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K
Moved by N. Salonen, seconded by C. Huinink Amendment
Carried
That the Regional Municipality of Waterloo approve the proposed Code of Conduct and Council-staff relations policy as outlined in Appendices B & C respectively of report PDL-CAS- 25-008, dated May 21, 2025, with the following amendments: That subsection 5.1 item f) " they shall use Staff resources and time effectively, which includes but is not limited to only referring essential matters to Staff for reports;" of the Council-Staff Relations policy be removed That in subsection 5.1 item j) of the Council-Staff Relations policy, the word shall be changed to may so that it reads "They may request advice from the Clerk about the appropriate wording of motions, amendments, and formal directions of Staff that will be placed before Council to consider and discuss;" That a section be added to the Council-Staff Relations policy stating that "this policy should at minimum be reviewed at Regional Administration and Finance Committee and finally approved by council once per term, in the first year of a new term"; and That in Section 8.2 of the Code of Conduct the sentences “Members are only entitled to information in the possession of the Region that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or resident of the Region and must follow the same processes as any private person to obtain such information.” be removed and replaced by the following “Members of Council shall not a
Moved by C. James, seconded by J. Liggett
Carried
That Council agree to extend the June 25 2025 Council meeting to 12:00 a.m. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, C. James, N. Salonen, C. Huinink, and M. Rodrigues Opposed (1) P. Wolf
Moved by S. Foxton, seconded by M. Rodrigues
Carried
That the Regional Municipality of Waterloo defer the motion discussed under item 13.4.2 to August 12, 2025 Special Council meeting. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, N. Salonen, and C. Huinink Opposed (2) C. James, and M. Rodrigues
Moved by S. Foxton, seconded by B. Vrbanovic
Carried
That the Regional Municipality of Waterloo declare the Regional Councillor – Kitchener seat, formerly held by Kari Williams, vacant in accordance with the Municipal Act, 2001. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by C. James, seconded by D. Craig
Carried
that the Regional Municipality of Waterloo selects option 1B, and the associated process, as outlined in report PDL-CAS-25-011, dated June 25, 2025, as the method for filling the vacant Regional Councillor – Kitchener seat, as amended to be held on August 14, 2025. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues Opposed (1) D. McCabe
Moved by N. Salonen, seconded by C. James And
Carried
That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law No. 58-87 for a temporary construction/emergency access located approximately 36 metres to the north of the future Dolman Street extension and a temporary emergency-only access approximately 145 metres south of the future Dolman Street, both on the west side of Regional Road #17 (Fountain Street North) subject to conditions as outlined in Report PDL-GDS-25-009, dated June 25, 2025. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by C. Huinink, seconded by S. Shantz
Carried
That Committee of the Whole rise and Council resume. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by S. Foxton, seconded by J. Nowak
Carried
That Council adopt the proceedings of Committee of the Whole. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by M. Rodrigues, seconded by S. Shantz
Carried
That the following by-laws be approved.
Moved by J. Nowak, seconded by N. Salonen
Carried
That a By-Law to amend By-Law 16-045, A By-law to Establish License Fees and Charges for The Regional Municipality of Waterloo, as amended, be read a first, second and third time, finally passed and numbered 25-031, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by J. Nowak, seconded by N. Salonen
Carried
That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (No Parking, Through Highways, Prohibited Movement, Rates of Speed), be read a first, second and third time, finally passed and numbered 25-032, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by J. Nowak, seconded by N. Salonen
Carried
That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on June 25, 2025 be read a first, second and third time, finally passed and numbered 25-033, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.
Moved by J. Nowak, seconded by N. Salonen
Carried
That the meeting adjourn at 11:54 p.m. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by S. Foxton, seconded by N. Salonen
Carried
That Council reconvene into Open Session. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues
Moved by D. McCabe, seconded by D. Craig
Carried
That the following by-laws be approved. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by S. Shantz, seconded by P. Wolf
Carried
That a closed meeting of the Council be held on June 25, 2025 at 5:15 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Discussing matters related to identifiable individuals; and 2. Receiving information related to ongoing litigation before the Ontario Land Tribunal. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by J. Liggett, seconded by C. Huinink
Carried
That Council reconvene into Open Session. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by D. McCabe, seconded by D. Craig
Carried
That the Regional Municipality of Waterloo approve the process of seeking an independent community partner to manage the Arts Funding program through a three-year contract, in response to the KPMG Arts Fund Review results, as outlined in report PDL-CUL-25-019 dated June 25, 2025. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, and P. Wolf
Moved by J. Erb, seconded by C. James
Carried
That the following minutes be approved. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by J. Liggett, seconded by N. Salonen
Carried
That Council go into Committee of the Whole to consider reports. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by J. Nowak, seconded by S. Foxton
Carried
That finance report recommendations 13.1.3 and 13.1.4 be approved. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by B. Vrbanovic, seconded by J. Liggett
Carried
That the Regional Municipality of Waterloo take the following action with respect to T2025-143 - West Montrose Covered Bridge Rehabilitation, Covered Bridge Drive, Township of Woolwich, Ontario as set out in report COR-TRY-25- dated June 25, 2025: 1. Accept the tender of Looby Builders (Dublin) Limited in the amount of $9,735,297.00 plus all applicable taxes and; 2. Amend the 2025-2034 Transportation Capital Plan as set out in Appendix 1 and increase the overall project budget by $4,601,800. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by B. Vrbanovic, seconded by J. Liggett
Carried
1. That the Regional Municipality of Waterloo approve the name and numbering of Regional Road #56 (Bleams Road) between Manitou Drive and Wilson Avenue in the City of Kitchener, as per report TSD-TRP-25-010And That Regional Municipality of Waterloo pass a by-law to amend Road Consolidation Bylaw #01059 (Regional Road System), as per report TSD-TRP-25-010, to: 1. Effective upon passing of the by-law establish and open as part of Regional Road #56 (Bleams Road) of the Regional Road System, from Manitou Drive to Wilson Avenue in the City of Kitchener, the lands described below: a. Part Lot 41, Registrar’s Compiled Plan 1525, being Part 2 on 58R-17783; subject to 1033565; City of Kitchener b. Part Lot 42, Registrar’s Compiled Plan 1525, being Parts 4, 6 & 8 on Expropriation Plan WR844442; subject to an easement as in 1003430; subject to an easement as in 1186113; City of Kitchener c. Part Lot 41, Registrar’s Compiled Plan 1525, being Parts 1, 2, 4, 5 & 6 on Expropriation Plan WR1161988; subject to an easement as in 1033565; subject to an easement in gross over Part 1 on Expropriation Plan WR1161988 as in WR845299; City of Kitchener d. Part Lot 42, Registrar’s Compiled Plan 1525, being Parts 1, 2, 3, 4, 5, 6 & 7 on 58R-20125; subject to an easement as in 1003430; subject to an easement as in 1186113; subject to an easement in gross over Parts 3, 5 & 7 on Expropriation Plan WR844442 until 2018/12/31 as in WR844442; City of Kitchener e. Part of Lot 34, Registrar’s Compiled Plan 1525
Moved by N. Salonen, seconded by C. James
Carried
Amendment That subsection 5.1 item f) " they shall use Staff resources and time effectively, which includes but is not limited to only referring essential matters to Staff for reports;" of the Council-Staff Relations policy be removed That in subsection 5.1 item j) of the Council-Staff Relations policy, the word shall be changed to may so that it reads "They may request advice from the Clerk about the appropriate wording of motions, amendments, and formal directions of Staff that will be placed before Council to consider and discuss;" That a section be added to the Council-Staff Relations policy stating that "this policy should at minimum be reviewed at Regional Administration and Finance Committee and finally approved by council once per term, in the first year of a new term"; and That in Section 8.2 of the Code of Conduct the sentences “Members are only entitled to information in the possession of the Region that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or resident of the Region and must follow the same processes as any private person to obtain such information.” be removed and replaced by the following “Members of Council shall not access or attempt to gain access to confidential information in the possession of the Region unless it is necessary for the performance of their duties and not prohibited by Regional policy.” In Favor (15): K. Redman, D.
Moved by N. Salonen, seconded by C. Huinink
Carried
That the Regional Municipality of Waterloo approve the proposed Code of Conduct and Council-staff relations policy as outlined in Appendices B & C respectively of report PDL-CAS- 25-008, dated May 21, 2025, with the following amendments: That subsection 5.1 item f) " they shall use Staff resources and time effectively, which includes but is not limited to only referring essential matters to Staff for reports;" of the Council-Staff Relations policy be removed That in subsection 5.1 item j) of the Council-Staff Relations policy, the word shall be changed to may so that it reads "They may request advice from the Clerk about the appropriate wording of motions, amendments, and formal directions of Staff that will be placed before Council to consider and discuss;" That a section be added to the Council-Staff Relations policy stating that "this policy should at minimum be reviewed at Regional Administration and Finance Committee and finally approved by council once per term, in the first year of a new term"; and That in Section 8.2 of the Code of Conduct the sentences “Members are only entitled to information in the possession of the Region that is relevant to matters before the Council, or a committee. Otherwise, Members enjoy the same access rights to information as any other member of the community or resident of the Region and must follow the same processes as any private person to obtain such information.” be removed and replaced by the following “Members of Council sha
Moved by C. James, seconded by J. Liggett
Carried
That the Regional Municipality of Waterloo defer the motion discussed under item 13.4.2 to August 12, 2025 Special Council meeting. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf Opposed (2): C. James, and M. Rodrigues
Moved by S. Foxton, seconded by B. Vrbanovic
Carried
That the Regional Municipality of Waterloo declare the Regional Councillor – Kitchener seat, formerly held by Kari Williams, vacant in accordance with the Municipal Act, 2001. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by C. James, seconded by D. Craig
Carried
And that the Regional Municipality of Waterloo selects option 1B, and the associated process, as outlined in report PDL-CAS-25-011, dated June 25, 2025, as the method for filling the vacant Regional Councillor – Kitchener seat, as amended to be held on August 14, 2025. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf Opposed (1): D. McCabe
Moved by N. Salonen, seconded by C. James
Carried
That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law No. 58-87 for a temporary construction/emergency access located approximately 36 metres to the north of the future Dolman Street extension and a temporary emergency- only access approximately 145 metres south of the future Dolman Street, both on the west side of Regional Road #17 (Fountain Street North) subject to conditions as outlined in Report PDL-GDS-25-009, dated June 25, 2025. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by C. Huinink, seconded by S. Shantz
Carried
That Committee of the Whole rise and Council resume. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by S. Foxton, seconded by J. Nowak
Carried
That Council adopt the proceedings of Committee of the Whole. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf
Moved by M. Rodrigues, seconded by S. Shantz
Carried
That the meeting adjourn at 11:54 p.m. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf