Council Meeting

That Council reconvene into Open Session. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the following minutes be approved. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo increase the contract with Creative Asphalt & Landscape Inc for T2024-194 - Snow Removal and Disposal for Central, Heidelberg, And Philipsburg Patrol Areas in the amount of $ 260,000 for a total contract price of $1,090,815.34 plus all applicable taxes In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues Opposed (1) J. Gowing

That the Regional Municipality of Waterloo take the following action with respect to T2025-157 Library Headquarters Roof Replacement as set out in report COR-TRY-25-034 dated November 19, 2025. Accept the tender of Pollard Enterprises Ltd. for the T2025-157 Library Headquarters Roof Replacement in the amount of $324,950.00 plus all applicable taxes. Increase the 2026 capital budget by $95,000 to be funded by the Library Services Reserve $65,000 and the Facilities Life Cycle Reserve $30,000 In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Amendment: As amended. That the Regional Municipality of Waterloo defer the motion discussed under item 11.2.1 to SID on March 10, 2026 along with the requested information. The Sustainability, Infrastructure, and Development Committee recommends as follows: That the Regional Municipality of Waterloo take the following actions to promote sustainable development and practices for Regional facilities, as outlined in report EES-FFM-25-003, dated November 4, 2025: update the minimum sustainable design and construction standard to Canada Green Building Council’s (CaGBC) Zero Carbon Building-Design (ZCB-Design) Standard for new Regional facilities, replacing the existing LEEDTM Silver standard. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (3) D. McCabe, P. Wolf, and C. Huinink

That the amendment be amended to read: That the Regional Municipality of Waterloo defer the motion discussed under item 11.2.1 to SID on March 10, 2026 along with the requested information. The Sustainability, Infrastructure, and Development Committee recommends as follows: That the Regional Municipality of Waterloo take the following actions to promote sustainable development and practices for Regional facilities, as outlined in report EES-FFM-25-003, dated November 4, 2025: update the minimum sustainable design and construction standard to Canada Green Building Council’s (CaGBC) Zero Carbon Building-Design (ZCB-Design) Standard for new Regional facilities, replacing the existing LEEDTM Silver standard. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. Craig, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (3) D. McCabe, P. Wolf, and C. Huinink

Seconded by D. McCabe The Sustainability, Infrastructure, and Development Committee recommends as follows: Vote separated. That the Regional Municipality of Waterloo revise By-law 10-030 titled “A By-law Respecting Signs on Regional Roads”, to include the following revisions to Part VI - Farm Accessory Signs: Remove the following Part VI – Farm Accessory Signs from By-law 10-030: No person shall place or permit to be placed on a Regional road any farm accessory sign except for a farm accessory sign that: is a ground-mounted, moveable or wire-mounted sign; and has no part of the sign within: 0.5 metres of a roadway if there is a curb and no shoulder; 0.5 metres of a shoulder; 3.0 metres of a roadway if there is no curb and no shoulder; 0.5 metres of a sidewalk; 5.0 metres of a driveway other than the farm driveway, measured from the nearest edge of the driveway; or 15.0 metres of an intersecting road, measured from the nearest edge of the shoulder or the roadway if there is no shoulder. Add the following Part VI – Farm Accessory Signs to By-law 10-030: No person shall place or permit to be placed on a Regional road any farm accessory sign except for a farm accessory sign that: has dimensions that are not more than 2.0 metres in sign width (side to side) and not more than 1.0 metre in sign length (top to bottom); is a moveable or wire-mounted sign; has no part of the sign within 0.5 metres of a roadway if there is a curb and no shoulder 0.5 metres of a shoulder; 3.0 metres of a

Administration and Finance Committee recommends as follows: That the Regional Municipality of Waterloo take the following action with respect to the Q3 Plan and Financial Update as set out in report COR-CFN-25-018 dated November 4, 2025: Receive the Q3 Update for information that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Strategic Plan 2023-2027; and Amend the 2025 Capital Budget as set out in Appendix D. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Community and Health Services Committee recommends as follows: That the Regional Municipality of Waterloo approve the acquisition of a new artwork for the Langs Drive Housing Redevelopment, as outlined in report PDL-CUL-25-027, dated November 4, 2025. That the Regional Municipality of Waterloo consider maintaining the current level of funding of $236,390 for A Better Tent City (ABTC) on an annual basis, and refer that decision to the 2026 Annual Plan & Budget process, as outlined in report CSD-HOU-25-010, dated November 4, 2025. That the Regional Municipality of Waterloo direct the Commissioner of Community Services and Commissioner of Corporate Services to report to the Community and Health Services Committee by the end of Q1 2026 to: Identify and bring forward all viable funding and financing opportunities, including but not limited to re-prioritizing other regional projects to achieve long-term debt sustainability principles, to advance construction of Mooregate within one year, as identified in CSD-HOU-25-011; and Provide an update to report CSD-HOU-24-021, dated December 3, 2024, where Council directed staff to explore affordable housing development partnership opportunities with the non-profit and private sectors that create enhanced or additional long-term affordable housing units, are beneficial for existing tenants, or produce cost-sharing outcomes, as well as to present a plan to advance site and development readiness in the interim prior to construction. In Favor (

Library Committee recommends as follows: That the Library Committee take the following action with respect to the 2026 Region of Waterloo Library Budget (RWL) as set out in Report COR-CFN-25-016 dated October 14, 2025: Approve the 2026 RWL Operating Budget with a net expenditure of $3,763,168 and a net property tax levy of $3,359,983: and Approve the 2026 RWL Library Capital Budget and 2027-2035 Capital Forecast as appended: and Refer the 2026 RWL Budget to the Region of Waterloo’s Strategic Planning and Budget Committee for consideration. Approve transfer of $10,000 from capital project 20031 (Upgrade Lighting) to 20033 (Microfiche reader) to enable purchase of Microfiche reader in 2025. That the Regional Municipality of Waterloo approve the drafted 2026 Library Business Plan, as set out in the Appendix A of report PDL-CUL-25-028 dated October 14, 2025. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Licensing and Hearings Committee recommends as follows: That the Regional Municipality of Waterloo: Approve an amending By-law to Taxi By-law #16-044, as outlined in Appendix A; Increase the per-trip accessible taxi incentive from $5.00 to $10.00 between the hours of 11PM and 5AM, starting January 1st, 2026 as outlined in report PDL-CAS-25-016, dated November 13, 2025; and And that staff report back to the Committee with a proposed pilot project for implementing the overnight accessible van service. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo makes the following appointments for the remainder of the 2022-2026 term of Regional Council: Councillor Joe Gowing to the Grand River Conservation Authority Board. And that the Regional Clerk be directed to take the necessary actions to implement these appointments. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo authorize Regional staff to negotiate with Enbridge Gas Inc. the following changes to the draft 2000 Model Franchise Agreement (MFA) between the Region of Waterloo and Enbridge Gas Inc.: Expand the definition of “highway” to ensure that all parts of the right of way are captured; Include a requirement for Regional staff to be provided with as-built CAD drawings in UTM NAD83 Zone 17 co-ordinate system in s. 6 of the MFA; Add clarification regarding the use of the words “remove”, “relocate”, and “decommission” in such sections s. 12 and 15 of the MFA; Add clarification regarding the interaction between s. 12 and 15 regarding cost sharing responsibilities; Allow the Region of Waterloo to charge for-profit entities such as Enbridge fees for use of public property if Ontario Regulation 584/06 under the Municipal Act , 2001 is amended to allow for such charging of fees; Add clarification that “project engineering and project administrative costs” listed in s. 12(c)(v) are limited to actual cost incurred; Change the date in s.18 for when a request for infrastructure owned by Enbridge needs to be removed/replaced triggers Enbridge being 100% responsible for all such costs; and Any other changes deemed reasonably necessary by the Regional Solicitor. And that the Regional Municipality of Waterloo authorize Region staff to participate and make submissions in regard to an Ontario Energy Board generic hearing regarding the Model Franchise Agreeme

That the Regional Municipality of Waterloo defer report PDL-LEG-25-039 to February 25, 2026, unless the area municipalities are able to bring the item forward sooner, at which time it may be brought at the earliest convenient meeting. In Favor (6) B. Vrbanovic, J. Erb, J. Nowak, D. Craig, N. Salonen, and J. Gowing Opposed (7) K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

That Committee of the Whole rise and Council resume. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That Council adopt the proceedings of Committee of the Whole. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

the Region of Waterloo owns and operates a portfolio of corporate and administrative facilities that support governance, management, and centralized service delivery; and Whereas the Covid 19 Pandemic and Public Health rules mandated all people who can work from home to work from home; Whereas effective planning and asset management of these corporate facilities are essential to ensure they are used efficiently, maintained sustainably, and aligned with organizational and workforce needs; and Whereas a focused assessment of corporate facilities—considering current usage, capacity, lifecycle costs, and long-term renewal requirements—will enable evidence-based decision-making and fiscal responsibility; Whereas Facilities work pivoted from long term strategic planning to provide safe work spaces and piloting different ways of work, including ending leasing for space no longer required as the Region has a 2 day in the office policy; Whereas Regional management staff are now expected to return to the office on Dec 1, 3 days per week; Therefore be it resolved that Regional Council direct staff to develop a Corporate Facilities Strategic Plan, providing: An inventory and analysis of existing corporate and administrative facilities; Assessment of current usage, capacity, and functional suitability; Evaluation of operating, maintenance, and lifecycle costs; and Identification of anticipated capital renewal or improvement needs over the next 5–10 years; And be it further resolved that s

That the motion be amended to include: Subject to budget approval At the end of the motion In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Foxton, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (1) D. McCabe

That the previous question be called. In Favor (10) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, D. McCabe, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues Opposed (2) S. Foxton, and J. Gowing

the Region of Waterloo is proceeding with the December 1, 2025 return to office (three days per week) for the Management and Management Support (M/MS) employee group; and Whereas decisions regarding workspace design, allocation, or facility use have long-term implications for operations, finances, and service delivery; and Whereas Council has directed staff to prepare a Corporate Facilities Strategic Plan to assess current usage, capacity, operating and maintenance costs, and projected corporate facility needs over the next 5–10 years; Therefore be it resolved that Regional Council pause all further return-to-office planning or implementation activities beyond the December 1, 2025 M/MS return, including any additional staff group returns or related facility renovations, relocations, or workspace redesign activities, until the Corporate Facilities Strategic Plan has been completed and considered by Council; And be it further resolved that staff report back to Council on the anticipated implications of this pause, including potential timelines, interim measures, and communication to affected departments and staff. In Favor (1) J. Gowing Opposed (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That a closed meeting of the Council be held on November 21, 2025 at 1:00 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, related to ongoing litigation regarding the 100 Victoria Street encampment. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the meeting adjourn at 9:54 p.m. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That Council go into Committee of the Whole to consider reports. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That Council reconvene into Open Session. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That the following minutes be approved. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That Council go into Committee of the Whole to consider reports. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That the Regional Municipality of Waterloo increase the contract with Creative Asphalt & Landscape Inc for T2024-194 - Snow Removal and Disposal for Central, Heidelberg, And Philipsburg Patrol Areas in the amount of $260,000 for a total contract price of $1,090,815.34 plus all applicable taxes In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, and P. Wolf Opposed (1): J. Gowing

That the Regional Municipality of Waterloo take the following action with respect to T2025-157 Library Headquarters Roof Replacement as set out in report COR-TRY-25-034 dated November 19, 2025. a. Accept the tender of Pollard Enterprises Ltd. for the T2025- 157 Library Headquarters Roof Replacement in the amount of $324,950.00 plus all applicable taxes. b. Increase the 2026 capital budget by $95,000 to be funded by the Library Services Reserve $65,000 and the Facilities Life Cycle Reserve $30,000 In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

Amendment: As amended. That the Regional Municipality of Waterloo defer the motion discussed under item 11.2.1 to SID on March 10, 2026 along with the requested information. The Sustainability, Infrastructure, and Development Committee recommends as follows: 1. That the Regional Municipality of Waterloo take the following actions to promote sustainable development and practices for Regional facilities, as outlined in report EES-FFM-25- 003, dated November 4, 2025: 1. update the minimum sustainable design and construction standard to Canada Green Building Council’s (CaGBC) Zero Carbon Building-Design (ZCB-Design) Standard for new Regional facilities, replacing the existing LEEDTM Silver standard. In Favor (11): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, and J. Gowing Opposed (3): C. Huinink, D. McCabe, and P. Wolf

That the amendment be amended to read: That the Regional Municipality of Waterloo defer the motion discussed under item 11.2.1 to SID on March 10, 2026 along with the requested information. The Sustainability, Infrastructure, and Development Committee recommends as follows: 1. That the Regional Municipality of Waterloo take the following actions to promote sustainable development and practices for Regional facilities, as outlined in report EES-FFM-25- 003, dated November 4, 2025: 1. update the minimum sustainable design and construction standard to Canada Green Building Council’s (CaGBC) Zero Carbon Building-Design (ZCB-Design) Standard for new Regional facilities, replacing the existing LEEDTM Silver standard. In Favor (11): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, and J. Gowing Opposed (3): C. Huinink, D. McCabe, and P. Wolf

The Sustainability, Infrastructure, and Development Committee recommends as follows: 1. Vote separated. 2. That the Regional Municipality of Waterloo revise By-law 10- 030 titled “A By-law Respecting Signs on Regional Roads”, to include the following revisions to Part VI - Farm Accessory Signs: 1. Remove the following Part VI – Farm Accessory Signs from By-law 10-030:No person shall place or permit to be placed on a Regional road any farm accessory sign except for a farm accessory sign that: a. is a ground-mounted, moveable or wire-mounted sign; and b. has no part of the sign within: i. 0.5 metres of a roadway if there is a curb and no shoulder; ii. 0.5 metres of a shoulder; iii. 3.0 metres of a roadway if there is no curb and no shoulder; iv. 0.5 metres of a sidewalk; v. 5.0 metres of a driveway other than the farm driveway, measured from the nearest edge of the driveway; or vi. 15.0 metres of an intersecting road, measured from the nearest edge of the shoulder or the roadway if there is no shoulder. 2. Add the following Part VI – Farm Accessory Signs to By- law 10-030:No person shall place or permit to be placed on a Regional road any farm accessory sign except for a farm accessory sign that: a. has dimensions that are not more than 2.0 metres in sign width (side to side) and not more than 1.0 metre in sign length (top to bottom); b. is a moveable or wire-mounted sign; c. has no part of the sign within i. 0.5 metres of a roadway if there is a curb and no shoulder ii. 0.5 me

The Administration and Finance Committee recommends as follows: 1. That the Regional Municipality of Waterloo take the following action with respect to the Q3 Plan and Financial Update as set out in report COR-CFN-25-018 dated November 4, 2025: a. Receive the Q3 Update for information that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Strategic Plan 2023-2027; and b. Amend the 2025 Capital Budget as set out in Appendix D. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

The Community and Health Services Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve the acquisition of a new artwork for the Langs Drive Housing Redevelopment, as outlined in report PDL-CUL-25-027, dated November 4, 2025. 2. That the Regional Municipality of Waterloo consider maintaining the current level of funding of $236,390 for A Better Tent City (ABTC) on an annual basis, and refer that decision to the 2026 Annual Plan & Budget process, as outlined in report CSD-HOU-25-010, dated November 4, 2025. 3. That the Regional Municipality of Waterloo direct the Commissioner of Community Services and Commissioner of Corporate Services to report to the Community and Health Services Committee by the end of Q1 2026 to: 1. Identify and bring forward all viable funding and financing opportunities, including but not limited to re-prioritizing other regional projects to achieve long-term debt sustainability principles, to advance construction of Mooregate within one year, as identified in CSD-HOU-25- 011; and 2. Provide an update to report CSD-HOU-24-021, dated December 3, 2024, where Council directed staff to explore affordable housing development partnership opportunities with the non-profit and private sectors that create enhanced or additional long-term affordable housing units, are beneficial for existing tenants, or produce cost-sharing outcomes, as well as to present a plan to advance site and development readiness in the interim prior to cons

The Library Committee recommends as follows: 1. That the Library Committee take the following action with respect to the 2026 Region of Waterloo Library Budget (RWL) as set out in Report COR-CFN-25-016 dated October 14, 2025: a. Approve the 2026 RWL Operating Budget with a net expenditure of $3,763,168 and a net property tax levy of $3,359,983: and b. Approve the 2026 RWL Library Capital Budget and 2027- 2035 Capital Forecast as appended: and c. Refer the 2026 RWL Budget to the Region of Waterloo’s Strategic Planning and Budget Committee for consideration. d. Approve transfer of $10,000 from capital project 20031 (Upgrade Lighting) to 20033 (Microfiche reader) to enable purchase of Microfiche reader in 2025. 2. That the Regional Municipality of Waterloo approve the drafted 2026 Library Business Plan, as set out in the Appendix A of report PDL-CUL-25-028 dated October 14, 2025. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

The Licensing and Hearings Committee recommends as follows: 1. That the Regional Municipality of Waterloo: a. Approve an amending By-law to Taxi By-law #16-044, as outlined in Appendix A; b. Increase the per-trip accessible taxi incentive from $5.00 to $10.00 between the hours of 11PM and 5AM, starting January 1st, 2026 as outlined in report PDL-CAS-25-016, dated November 13, 2025; and c. And that staff report back to the Committee with a proposed pilot project for implementing the overnight accessible van service. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That the Regional Municipality of Waterloo makes the following appointments for the remainder of the 2022-2026 term of Regional Council: a. Councillor Joe Gowing to the Grand River Conservation Authority Board. And that the Regional Clerk be directed to take the necessary actions to implement these appointments. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

Deferral That the Regional Municipality of Waterloo defer report PDL-LEG-25-039 to February 25, 2026, unless the area municipalities are able to bring the item forward sooner, at which time it may be brought at the earliest convenient meeting. In Favor (6): D. Craig, J. Erb, J. Nowak, N. Salonen, B. Vrbanovic, and J. Gowing Opposed (7): K. Redman, S. Foxton, C. Huinink, C. James, D. McCabe, M. Rodrigues, and P. Wolf

That the Regional Municipality of Waterloo authorize Regional staff to negotiate with Enbridge Gas Inc. the following changes to the draft 2000 Model Franchise Agreement (MFA) between the Region of Waterloo and Enbridge Gas Inc.:  Expand the definition of “highway” to ensure that all parts of the right of way are captured;  Include a requirement for Regional staff to be provided with as-built CAD drawings in UTM NAD83 Zone 17 co-ordinate system in s. 6 of the MFA;  Add clarification regarding the use of the words “remove”, “relocate”, and “decommission” in such sections s. 12 and 15 of the MFA;  Add clarification regarding the interaction between s. 12 and 15 regarding cost sharing responsibilities;  Allow the Region of Waterloo to charge for-profit entities such as Enbridge fees for use of public property if Ontario Regulation 584/06 under the Municipal Act, 2001 is amended to allow for such charging of fees;  Add clarification that “project engineering and project administrative costs” listed in s. 12(c)(v) are limited to actual cost incurred;  Change the date in s.18 for when a request for infrastructure owned by Enbridge needs to be removed/replaced triggers Enbridge being 100% responsible for all such costs; and  Any other changes deemed reasonably necessary by the Regional Solicitor. And that the Regional Municipality of Waterloo authorize Region staff to participate and make submissions in regard to an Ontario Energy Board generic hearing regarding the Model Fr

That Committee of the Whole rise and Council resume. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That Council adopt the proceedings of Committee of the Whole. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That the motion be amended to include: Subject to budget approval At the end of the motion In Favor (11): K. Redman, J. Erb, S. Foxton, C. Huinink, C. James, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (1): D. McCabe

That the previous question be called. In Favor (10): K. Redman, J. Erb, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, and P. Wolf Opposed (2): S. Foxton, and J. Gowing

Whereas the Region of Waterloo is proceeding with the December 1, 2025 return to office (three days per week) for the Management and Management Support (M/MS) employee group; and Whereas decisions regarding workspace design, allocation, or facility use have long-term implications for operations, finances, and service delivery; and Whereas Council has directed staff to prepare a Corporate Facilities Strategic Plan to assess current usage, capacity, operating and maintenance costs, and projected corporate facility needs over the next 5– 10 years; Therefore be it resolved that Regional Council pause all further return-to- office planning or implementation activities beyond the December 1, 2025 M/MS return, including any additional staff group returns or related facility renovations, relocations, or workspace redesign activities, until the Corporate Facilities Strategic Plan has been completed and considered by Council; And be it further resolved that staff report back to Council on the anticipated implications of this pause, including potential timelines, interim measures, and communication to affected departments and staff. In Favor (1): J. Gowing Opposed (11): K. Redman, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, and P. Wolf

That a closed meeting of the Council be held on November 21, 2025 at 1:00 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, related to ongoing litigation regarding the 100 Victoria Street encampment. In Favor (12): K. Redman, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That the following by-laws be approved. In Favor (12): K. Redman, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Loading Zones, Pedestrian Crossover, Through Highways, Intersection Stop Signs, Lane Designation, Rates of Speed, Reserved Lanes), be read a first, second and third time, finally passed and numbered 25-058, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-023, as amended, being a By-Law to Regulate Load Restrictions for Vehicles on Highways Under the Jurisdiction of the Regional Municipality of Waterloo, be read a first, second and third time, finally passed and numbered 25-059, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 10-030, A By-law Respecting Signs on Regional Roads, As Amended, be read a first, second and third time, finally passed and numbered 25-060, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on November 19, 2025 be read a first, second and third time, finally passed and numbered 25-061, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 9:54 p.m. In Favor (12): K. Redman, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing