Special Council

That the Regional Municipality of Waterloo endorse the following items as outlined in report EES-WWO-26-001 dated March 11, 2026: the 2025 Drinking Water Summary Report; the 2025 Management Review of the Drinking Water Quality Management System (DWQMS) (included in the Annual Drinking Water Summary Report); and the 2025 infrastructure maintenance plan update (included in the Annual Drinking Water Summary Report). In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

Whereas, the Region of Waterloo is responsible for the long term planning, management and reporting of essential water infrastructure capacity, And whereas, recent reporting indicates a significant shortfall in water capacity that undermines previous projections and communications provided to Council and the public over the past five years, And whereas, the capacity issue has immediate and detrimental impacts on economic development and municipal planning, And whereas, an objective, transparent and comprehensive understanding as to why this occurred is important in restoring public trust and preventing future occurrences, Therefore be it resolved, That council directs the CAO to retain a qualified independent third-party firm to investigate the region’s water capacity reporting and communicating processes prior to 2026 And that the review examine: when capacity concerns were first identified, what internal reporting occurred and at what levels, whether existing thresholds or triggers for escalation to council notification are adequate, whether governance, communication or resource gaps contributed to any delay, And that, the report back to Regional council include: A clear timeline of events and decision points with findings on accountability and process gaps, And recommendations to ensure early notification of future infrastructure risks, And any recommended policy, governance or procedural changes to strengthen transparency and Council oversight. AND FURTHER, that this repo

AND FURTHER, that this report be brought forward within the earlier of the completion of the report and 6 9 to 12 months from this date. In Favor (14) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

That Council directs the CAO to retain a qualified independent third-party firm to investigate the region’s water capacity reporting and communicating processes from 2021 to 2026 prior to 2026, In Favor (14) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo defer the motion discussed under item 6.2 to the Council meeting on March 25, 2026. In Favor (10) J. Erb, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, C. Huinink, and M. Rodrigues Opposed (2) J. Liggett, and J. Gowing

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on March 11, 2026 be read a first, second and third time, finally passed and numbered 26-012, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal. In Favor (12) J. Erb, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

That the meeting adjourn at 12:18 p.m. In Favor (12) J. Erb, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo endorse the following items as outlined in report EES-WWO-26-001 dated March 11, 2026: a. the 2025 Drinking Water Summary Report; b. the 2025 Management Review of the Drinking Water Quality Management System (DWQMS) (included in the Annual Drinking Water Summary Report); and c. the 2025 infrastructure maintenance plan update (included in the Annual Drinking Water Summary Report). In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, S. Shantz, B. Vrbanovic, and P. Wolf

AND FURTHER, that this report be brought forward within the earlier of the completion of the report and 6 9 to 12 months from this date. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, M. Rodrigues, S. Shantz, B. Vrbanovic, and P. Wolf

That Council directs the CAO to retain a qualified independent third-party firm to investigate the region’s water capacity reporting and communicating processes from 2021 to 2026 prior to 2026, In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, M. Rodrigues, S. Shantz, B. Vrbanovic, and P. Wolf

That the Regional Municipality of Waterloo defer the motion discussed under item 6.2 to the Council meeting on March 25, 2026. In Favor (10): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, M. Rodrigues, S. Shantz, and P. Wolf Opposed (2): J. Gowing, and J. Liggett

That the meeting adjourn at 12:18 p.m. In Favor (12): K. Redman, D. Craig, J. Erb, S. Foxton, J. Gowing, C. Huinink, C. James, J. Liggett, D. McCabe, M. Rodrigues, S. Shantz, and P. Wolf