Waterloo Regional Heritage Foundation

That the Waterloo Regional Heritage Foundation (“WRHF”) accept report WRHF-TRR-25-002 for information with respect to the transfer of its 2025 insurance portfolio at an annual premium of $1,190.00 plus applicable provincial sales tax of 8% ($95.20), totaling $1,285.20 from Berkley Canada (through Instant Risk Coverage Inc.) under the terms and conditions outlined in report WRHF-TRR-25-002 dated March 25 th , 2025, and sign/return the document titled “Berkley Canada – No Claims Declaration.pdf” that accompanies this report and return by no later than March 28 th , 2025 as required by the new insurer to finalize placement. Renewal from earlier this year’s amounts is shown below (note that we will be receiving a refund from Intact for remainder of year – subject to an early cancellation penalty yet to be determined, but including their figures below for comparison purposes): Year Before Tax Amount Tax Total % change (to nearest whole number) 2023 $2,106.00 $168.48 $2,274.48 n/a 2024 $2,507.00 $200.56 $2,707.56 19% 2025 - Intact $2,629.00 $210.32 $2,839.32 14%* 2025 - Berkley $1,190.00 $95.20 $1,285.20 -52.5%** * 2025 Policy period from Feb. 1 st , 2025 to Jan. 1 st , 2025 (elaborated on later in report). 14% is adjusted increase to account for 11 month policy vs. 12 month policy. Unadjusted increase was 5% ** 52.5% lower than 2024’s premiums from Intact, 54.7% lower than 2025’s 11 month policy premiums from Intact, 58.5% lower than 2025’s premiums from Intact if adjusted to acco

That the minutes of Waterloo Regional Heritage Foundation from February 25, 2025 be approved, as amended

That the Waterloo Regional Heritage Foundation approve the distribution of grant funding based on the total averages from the Allocation and Finance Committee recommendations. The total funding approved would be $81,495.50 and the Foundation has approximately $110,833.77 in the financial account which would preserve a total of $29,338.27.

That the meeting adjourn at 6:27 p.m.

Whereas the Waterloo Regional Heritage Foundation resumed accepting new grant applications on November 1, 2024. The application window closed on January 15, 2025 and the Allocation and Finance Committee have reviewed all thirteen applications that were received by the deadline. And whereas the Foundation will undertake to review the pilot application process and will provide an update to Regional Council before the end of the 2025 calendar year. Be it resolved that the Waterloo Regional Heritage Foundation allocate a total of $81,495.50 to be distributed in the following manner based on the recommendations of the Allocation and Finance Committee: 1. That the Waterloo Regional Heritage Foundation approve the request for funding submitted by the Hearts Open for Everyone (H.O.P.E.) for the 3rd Annual Multicultural Festival of Elmira (MFE) event to a maximum of $27, 200.00. And that the funding must be used to pay for only the stage and sound rental, tables/chairs rental, tent rental, and/or promotion & marketing. And that a statement of account with copies of supporting invoices be submitted to the Foundation upon completion of the project with request for payment. 2. That the Waterloo Regional Heritage Foundation approve the request for funding submitted by Peggy Plet to explore and document the lives and experiences of Black domestic workers in the Region of Waterloo as detailed in the grant application to a maximum of $10,940.00. And that the funding must be used to pay for o