Sustainability, Infrastructure, and Development

That a closed meeting of the Administration and Finance and Sustainability, Infrastructure, and Development Committees be held on January 13, 2025 at 9:05 a.m. in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Receiving advice that is subject to solicitor client privilege and information related to personal matters about an identifiable individual (COR-TRY-26-001, 2025 Accounts Receivable Write-offs Exceeding $10,000); Receiving advice that is subject to solicitor-client privilege related to potential negotiations (PDL-LEG-26-003, Proposed Transfer of Part III and Part IV Provincial Offences Act Prosecutions from the Ministry of Attorney General (“MAG”) to the Regional Municipality of Waterloo); and Receiving advice that is subject to solicitor client privilege related to potential litigation affecting the municipality (PDL-LEG-26-002, Mannheim Service Area Water Capacity Constraint Update). In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, P. Wolf, C. James, M. Rodrigues, and J. Gowing

That the Sustainability, Infrastructure, and Development Committee reconvene into open session. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

That the Consent Agenda items be received for information and approved. And that item 8.2.1. and 8.2.2. be removed from the consent agenda. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law No. #58-87 for a right-in/right-out emergency access located approximately 245 metres to the north of Pioneer Drive on the west side of Regional Road #28 (Homer Watson Boulevard), in the City of Kitchener, subject to conditions as outlined in Report PDL-GDS-26-001, dated January 13, 2026.

That the Regional Municipality of Waterloo approve an amendment to Controlled Access By-law No. #58-87 for a non-commercial access located approximately 667 metres to the north of Coulthard Boulevard on the east side of Regional Road #33 (Townline Road), in the Township of Puslinch, County of Wellington, subject to conditions as outlined in Report PDL-GDS-26-002, dated January 13, 2026.

Therefore be it resolved that the timeline for a preliminary list of the short, medium and long-term plans for the necessary infrastructure repairs be made publicly available before January February 25, 2026 rather than in late Q1 2026. In Favor (4) K. Redman, P. Wolf, C. James, and M. Rodrigues Opposed (7) B. Vrbanovic, J. Erb, S. Foxton, D. McCabe, N. Salonen, C. Huinink, and J. Gowing

That Region of Waterloo staff make available to area municipalities, no later than end of January, all raw data that informed and encompasses the Agile Water Supply Peer Review and Assessment Report, and also report to Council by January 28 about also making that data available to industry and other community partners thereafter. Further that in sharing the data and existing information, details also be provided of all budget approved and other planned infrastructure works, along with their respective capacity gains, and associated timing to be brought online for capacity purposes. In Favor (11) B. Vrbanovic, J. Erb, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

THAT Regional staff be directed to provide a clear written definition of what activities are currently paused or restricted, including but not limited to servicing agreements, allocations, registrations, redevelopment scenarios, and planning approvals, no later than 12:00 p.m. on Friday, January 16, 2026, to: Regional Council, Area Municipal Councils, and the public; AND THAT Regional staff be further directed to report back to Council no later than Feb. 10, 2026 with a decision-ready information package related to the Mannheim Service Area Water Capacity Constraint, including: a) updated water supply and demand calculations using the revised methodology, including key assumptions and sensitivity testing under multiple resiliency buffer scenarios; b) a summary of interim operational and/or engineering measures considered to mitigate capacity constraints, including feasibility, estimated costs, regulatory requirements, and indicative timelines; c) an update of how the Region intends to address and resolve water supply capacity constraints while respecting the planning authority of Area Municipalities, including: how Regional water and wastewater infrastructure planning, investment, and operational decisions will support Area Municipalities in carrying out their legislated land use planning responsibilities; how growth-related servicing decisions will be aligned with approved Area Municipal official plans and provincial planning policy, rather than used as a mechanism to direct

That Regional staff engage with development partners and area municipal staff to validate development pipeline and timeline assumptions to identify where capacity can be found to support immediate development opportunities, including the reallocation of currently unused capacity In Favor (5) B. Vrbanovic, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (6) J. Erb, K. Redman, S. Foxton, D. McCabe, P. Wolf, and C. Huinink

2. That Regional staff report to the Sustainability, Infrastructure, and Development Committee in February 2026 on the types of developments and applications subject to Regional advisory comments In Favor (9) B. Vrbanovic, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (2) J. Erb, and C. Huinink

That the meeting adjourn at 5:51 p.m. In Favor (11) B. Vrbanovic, J. Erb, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Sustainability, Infrastructure, and Development Committee reconvene into open session. In Favor (12): K. Redman, J. Erb, S. Foxton, J. Gowing, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, S. Shantz, B. Vrbanovic, and P. Wolf

That the Consent Agenda items be received for information and approved. And that item 8.2.1. and 8.2.2. be removed from the consent agenda. In Favor (13): K. Redman, J. Erb, S. Foxton, J. Gowing, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for improvements to Fischer Hallman Road between Bleams Road and Plains Road, in the City of Kitchener, in the Regional Municipality of Waterloo, as detailed in report PDL- LEG-26-004, dated January 13, 2026. 1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for improvements to Fischer Hallman Road between Bleams Road and Plains Road, and described as follows: Temporary Easement – Grading: The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating, for the subject properties set out below, on the 31st day of December 2028, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following property for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the improvements to Fischer Hallman Road between Bleams Road and Plains Road, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times a

Whereas in late November 2025, through on-going work and updates to the Water Supply Strategy, Regional staff have identified a water capacity constraint within the Mannheim Service Area, which supplies water to Kitchener, Waterloo, and parts of Cambridge, Woolwich, and Wilmot and Whereas a Technical Team has been meeting and working diligently since that time to research, understand and address these infrastructure challenges, and Whereas the Region of Waterloo staff on an ongoing basis monitors, maintains and updates an annual Asset Management Plan and Master Plans for all regional information including regional water and wastewater infrastructure and Whereas the Asset Management Plan “describes the replacement value and physical condition of the Region’ s asset portfolio” and this information is utilized to predict when renewals and repairs will likely be needed’, and Whereas the 2025 Asset Management Plan includes an Asset Condition profile of Water and Wastewater Services (see Appendix A, Figure A.1 of that report), Levels of Service information, a Drinking Water Quality Management System, Expenditure Forecasts and other aspects of the system all of which are all designed and used to ‘…manage risk to the water supply system by identifying possible hazards, assigning risk scores and identifying procedures, process objectives and preventative measures to help assess and mitigate risk to the environment.” and Whereas housing and employment developments currently in progress

Therefore be it resolved that the timeline for a preliminary list of the short, medium and long-term plans for the necessary infrastructure repairs be made publicly available before January February 25, 2026 rather than in late Q1 2026. In Favor (4): K. Redman, C. James, M. Rodrigues, and P. Wolf Opposed (7): J. Erb, S. Foxton, J. Gowing, C. Huinink, D. McCabe, N. Salonen, and B. Vrbanovic

* Withdrew via unanimous consent * THAT Regional staff be directed to prepare an inventory and impact assessment of active and pending Ontario Permits to Take Water (PTTWs) that draw from groundwater sources within the Region of Waterloo and/or from connected aquifers within the broader watershed, including those located outside Regional boundaries; AND THAT the assessment include: 1. a) the purpose, permitted volumes, and term of each identified permit; 2. b) the relationship, if any, between those takings and Regional municipal water supply systems, including the Mannheim Service Area; 3. c) an assessment of cumulative impacts on groundwater availability using the Region’s revised water capacity methodology; and 4. d) identification of any permits that may warrant enhanced scrutiny, mitigation measures, or engagement with the Province in order to protect municipal drinking water security; AND THAT staff report back in open session by end of Q2 2026 with findings and recommended next steps, including potential advocacy or coordination with the Province of Ontario.

1. That Regional staff engage with development partners and area municipal staff to validate development pipeline and timeline assumptions to identify where capacity can be found to support immediate development opportunities, including the reallocation of currently unused capacity In Favor (5): J. Gowing, C. James, M. Rodrigues, N. Salonen, and B. Vrbanovic Opposed (6): K. Redman, J. Erb, S. Foxton, C. Huinink, D. McCabe, and P. Wolf

That the meeting adjourn at 5:51 p.m. In Favor (11): K. Redman, J. Erb, S. Foxton, J. Gowing, C. Huinink, C. James, D. McCabe, M. Rodrigues, N. Salonen, B. Vrbanovic, and P. Wolf