Council Meeting

That a closed meeting of Council be held on September 24, 2025 at 4:45 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Receiving advice that is subject to solicitor-client privilege related to ongoing litigation; Discussion on a matter related to identifiable individuals and labour relations. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

That Council reconvene into Open Session. In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the following minutes be approved. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That Council go into Committee of the Whole to consider reports. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo take the following action with respect to T2025-116 84 Frederick Street Renovations as set out in report COR-TRY-25-027 dated September 24, 2025: Increase the contract with MMA Construction for T2025-116 84 Frederick St. Renovations in the amount of $200,000.00 for a total cost of $5,552,515.33 plus all applicable taxes as set out in report. Increase the 2025 Capital Budget for project 83430 84 Frederick Program Area Capital in the amount of $240,000 to be funded from the Homelessness Prevention Capital Reserve. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Library Committee recommends as follows: That the Regional Municipality of Waterloo approve the Library Service Delivery Plan, as set out in Appendix A, in principle, subject to budgetary approval with additional clarification based on Committee discussion, to guide the administration of the Library for 2026 to 2029 as outlined in report PDL-CUL-25-021, dated August 27, 2025. That the Regional Municipality of Waterloo approve the drafted Library Bequest Policy and revised Donations Policy, as set out in the Appendix A of report PDL-CUL-25-020 dated August 27, 2025. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Community and Health Services Committee recommends as follows: That the Regional Municipality of Waterloo take the following actions with regard to Year 7 (2025/26) of the Canada-Ontario Community Housing Initiative (COCHI), the Ontario Priorities Housing Initiative (OPHI), and the Expansion Target Forecast Report and Year 8 (2026/27) and Year 9 (2027/28) as outlined in report CSD-HOU-25-008 dated September 9, 2025: Approve the recommended Year 7 Investment Plan and Expansion Target Forecast Report for submission to the Ministry of Municipal Affairs and Housing; Authorize the Commissioner, Community Services Department, to execute such agreements and documentation in a form satisfactory to the Regional Solicitor, as may be required to process the advance of funding for these programs; Authorize the Commissioner, Community Service Department, with delegated authority to approve the Year 8 and 9 Investment Plan and Expansion Target Forecast Report as funding is confirmed for submission to the Ministry of Municipal Affairs and Housing; Authorize Director, Housing Services, to execute and deliver all other documentation required by the Ministry of Municipal Affairs and Housing and the Region of Waterloo to allocate funding from COCHI and OPHI. That the Regional Municipality of Waterloo approve the Response Time Performance Plan (RTPP) for 2026, outlined below, in accordance with the Ambulance Act, O. Reg. 267/08, amending O. Reg. 257/00, under Part VII, Response Time Performance

Administration and Finance Committee recommends as follows: That staff be directed to bring a report back to Council in September to provide Regional Council with options on how to restore annual funds to the historical funding level of $65,000 for Oktoberfest, including the possibility of using the Regional portion of the MAT for this purpose in 2025. That the Regional Municipality of Waterloo approve the updated Records Retention By-law to establish the retention period for the records of the Regional Municipality of Waterloo, and repeal By-law 93-076 (as amended) as outlined in report PDL-CAS-25-015 dated September 9, 2025. That the Regional Municipality of Waterloo take the following action with respect to the 2025 Mid-Year Update as set out in report COR-CFN-25-013 dated September 9, 2025: Receive the 2025 Mid-Year Update that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Strategic Plan 2023-2027; and Amend the 2025 Capital Budget as set out in Appendix D. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo take the following action to support a proposed affordable housing development that was submitted in response to Request for Proposal P2024-28, as described in Report PDL-LEG-25-031 dated September 9, 2025: Authorize the Commissioner of Planning, Development and Legislative Services to issue a further conditional letter of commitment for a maximum of one year to enter into long term lease with the Central Ontario Co-Operative Housing Federation and/or an affiliated non-profit organization and any other documentation required by Canada Housing and Mortgage Corporation to facilitate funding applications, all being satisfactory to the Regional Solicitor. In Favor (14) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (1) B. Vrbanovic

That the motion be amended to read: That The Regional Municipality of Waterloo use an additional $22,820 from the MAT reserve to restore KW Octoberfest funding to $65,000; and That The Regional Municipality of Waterloo use an additional $1,080 from the MAT reserve to restore Cambridge Scottish Festival funding to $10,000. In Favor (10) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, N. Salonen, and J. Gowing Opposed (4) J. Nowak, J. Liggett, C. James, and M. Rodrigues

That The Regional Municipality of Waterloo use an additional $22,820 from the MAT reserve to restore KW Octoberfest funding to $65,000. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing

That The Regional Municipality of Waterloo use an additional $1,080 from the MAT reserve to restore Cambridge Scottish Festival funding to $10,000. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, M. Rodrigues, and J. Gowing Opposed (2) M. Harris, and N. Salonen

That Committee of the Whole rise and Council resume. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing

That Council adopt the proceedings of Committee of the Whole. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing

That the following by-laws be approved. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing

That a By-law to Appoint a Regional Clerk and Repeal By-law 21-042, be read a first, second and third time, finally passed and numbered 25-042, be signed by the Regional Chair and Acting Deputy Clerk and sealed with the Regional Seal.

That a By-law to Establish the Retention Period for the Records of the Regional Municipality of Waterloo, and to repeal By-law 93-076, as amended, be read a first, second and third time, finally passed and numbered 25-043, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to amend Road Consolidation By-law 01-059 (Regional Road System) related to Oxford Road 5 in Wilmot, be read a first, second and third time, finally passed and numbered 25-044, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo related to Oxford Road 5 in Wilmot, be read a first, second and third time, finally passed and numbered 25-045, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to amend Road Consolidation By-law 01-059 (Regional Road System) to dedicate certain lands to the Regional Road System related to Homer Watson Boulevard (Regional Road 28) in the City of Kitchener, be read a first, second and third time, finally passed and numbered 25-046, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on September 24, 2025, be read a first, second and third time, finally passed and numbered 25-047, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 9:29 a.m. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing

That a closed meeting of Council be held on September 24, 2025 at 4:45 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Receiving advice that is subject to solicitor-client privilege related to ongoing litigation; 2. Discussion on a matter related to identifiable individuals and labour relations. In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, J. Nowak, M. Rodrigues, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That Council reconvene into Open Session. In Favor (16): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That the following minutes be approved. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That Council go into Committee of the Whole to consider reports. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That the Regional Municipality of Waterloo take the following action with respect to T2025-116 84 Frederick Street Renovations as set out in report COR-TRY-25-027 dated September 24, 2025: a. Increase the contract with MMA Construction for T2025-116 84 Frederick St. Renovations in the amount of $200,000.00 for a total cost of $5,552,515.33 plus all applicable taxes as set out in report. b. Increase the 2025 Capital Budget for project 83430 84 Frederick Program Area Capital in the amount of $240,000 to be funded from the Homelessness Prevention Capital Reserve. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

The Community and Health Services Committee recommends as follows: 1. That the Regional Municipality of Waterloo take the following actions with regard to Year 7 (2025/26) of the Canada- Ontario Community Housing Initiative (COCHI), the Ontario Priorities Housing Initiative (OPHI), and the Expansion Target Forecast Report and Year 8 (2026/27) and Year 9 (2027/28) as outlined in report CSD-HOU-25-008 dated September 9, 2025: a. Approve the recommended Year 7 Investment Plan and Expansion Target Forecast Report for submission to the Ministry of Municipal Affairs and Housing; b. Authorize the Commissioner, Community Services Department, to execute such agreements and documentation in a form satisfactory to the Regional Solicitor, as may be required to process the advance of funding for these programs; c. Authorize the Commissioner, Community Service Department, with delegated authority to approve the Year 8 and 9 Investment Plan and Expansion Target Forecast Report as funding is confirmed for submission to the Ministry of Municipal Affairs and Housing; d. Authorize Director, Housing Services, to execute and deliver all other documentation required by the Ministry of Municipal Affairs and Housing and the Region of Waterloo to allocate funding from COCHI and OPHI. 2. That the Regional Municipality of Waterloo approve the Response Time Performance Plan (RTPP) for 2026, outlined below, in accordance with the Ambulance Act, O. Reg. 267/08, amending O. Reg. 257/00, under Part VII, Res

The Administration and Finance Committee recommends as follows: 1. That staff be directed to bring a report back to Council in September to provide Regional Council with options on how to restore annual funds to the historical funding level of $65,000 for Oktoberfest, including the possibility of using the Regional portion of the MAT for this purpose in 2025. 2. That the Regional Municipality of Waterloo approve the updated Records Retention By-law to establish the retention period for the records of the Regional Municipality of Waterloo, and repeal By-law 93-076 (as amended) as outlined in report PDL-CAS-25-015 dated September 9, 2025. 3. That the Regional Municipality of Waterloo take the following action with respect to the 2025 Mid-Year Update as set out in report COR-CFN-25-013 dated September 9, 2025: a. Receive the 2025 Mid-Year Update that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Strategic Plan 2023-2027; and b. Amend the 2025 Capital Budget as set out in Appendix D. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That the Regional Municipality of Waterloo take the following action to support a proposed affordable housing development that was submitted in response to Request for Proposal P2024-28, as described in Report PDL-LEG-25-031 dated September 9, 2025: a. Authorize the Commissioner of Planning, Development and Legislative Services to issue a further conditional letter of commitment for a maximum of one year to enter into long term lease with the Central Ontario Co-Operative Housing Federation and/or an affiliated non-profit organization and any other documentation required by Canada Housing and Mortgage Corporation to facilitate funding applications, all being satisfactory to the Regional Solicitor. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, P. Wolf, and J. Gowing Opposed (1): B. Vrbanovic

The Sustainability, Infrastructure, and Development Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve the Water Financial Plans as outlined in report EES-WWO-25- 003 dated September 9th, 2025. 2. That the Regional Municipality of Waterloo approve the actions outlined in Appendix A regarding the assumption of Oxford Road 5 in Wilmot, as outlined in report TSD-TRP-25- 013, dated September 9th, 2025. 3. That Regional Council delegate authority as follows: 1. To the Commissioner of Corporate Services/Chief Financial Officer and the Commissioner of Planning, Development and Legislative Services to enter into the Federation of Canadian Municipalities Community Efficiency Financing Agreement for the delivery of the RetrofitWR pilot program, in a form satisfactory to the Regional Solicitor; 2. To the Commissioner of Planning, Development and Legislative Services to enter into an agreement with GrandBridge Energy for the administration of the RetrofitWR pilot program, in a form satisfactory to the Regional Solicitor; and 3. To the Commissioner of Corporate Services/Chief Financial Officer, to execute loan agreements with eligible homeowners participating in the RetrofitWR pilot program, in a form satisfactory to the Regional Solicitor. as outlined in report PDL-GDS-25-012, dated September 9, 2025. 4. That the Regional Municipality of Waterloo approve the expropriation of lands for Phase 1 of improvements to Lancaster Street West (Regional Road 29)

That the Regional Municipality of Waterloo approve additional 2025 funding allocation of $23,900 under the Cultural Drivers of Tourism Incentive Program, as outlined in report PDL-CUL-25-022 dated September 24, 2025. Moved by J. Gowing Seconded by J. Erb That The Regional Municipality of Waterloo use an additional $22,820 from the MAT reserve to restore KW Octoberfest funding to $65,000. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That The Regional Municipality of Waterloo use an additional $1,080 from the MAT reserve to restore Cambridge Scottish Festival funding to $10,000. In Favor (12): K. Redman, D. Craig, J. Erb, S. Foxton, C. James, J. Liggett, J. Nowak, M. Rodrigues, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (2): M. Harris, and N. Salonen

That Committee of the Whole rise and Council resume. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That Council adopt the proceedings of Committee of the Whole. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That the following by-laws be approved. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

That the meeting adjourn at 9:29 a.m. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing