Strategic Planning and Budget Committee

That the Regional Municipality of Waterloo takes the following actions with respect to the Grants Administration Policy: Amend the Grants Administration Policy and process so that Council approves the grant streams, and eligibility, and funding available and staff administer the grants, in alignment with other grant processes ex. Upstream Fund Review the Grants Administration Policy and Stream in the second year of the term of Council, to allow Council to review eligibility and amend as required, in alignment with the strategic plan Any new grants are administered through the creation of a new grant stream, with appropriate policy analysis and community engagement, pending funding approval as part of the Region’s Plan and Budget process, in alignment with the strategic plan All grant applications require declaring what other municipal grants they are applying for. In Favor (11) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, D. McCabe, J. Liggett, D. Craig, C. James, R. Deutschmann, and C. Huinink Opposed (1) P. Wolf

That the Regional Municipality of Waterloo defer the motion pertaining to the Grant Administration Policy discussed under item 4.1 to March 2025. In Favor (3) P. Wolf, C. James, and R. Deutschmann Opposed (10) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, D. McCabe, J. Liggett, D. Craig, N. Salonen, and C. Huinink

That Strategic Planning and Budget Committee direct staff to review and revise cost assumptions in order to take on more risk in terms of costs assumed, including assumptions related to the cost of fuel; and other variable costs In Favor (11) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink

That the Strategic Planning and Budget Committee direct staff to explore further utilization of the tax stabilization reserve to reduce the property tax burden of one time expenditures on residents while maintaining fiscal responsibility in the Region In Favor (10) J. Erb, J. Nowak, K. Redman, M. Harris, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink Opposed (2) S. Shantz, and S. Foxton

That the Regional Municipality of Waterloo direct staff to immediately action the POA expansion as a 2024 in-year request, to maximize expected revenue in 2025 In Favor (12) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink

That the Strategic Planning and Budget Committee direct staff to present to the Strategic Plan and Budget Committee a ranked list of options for service reductions, that includes a ranking of low, medium and high risks to the Region In Favor (11) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, C. James, R. Deutschmann, and C. Huinink Opposed (1) P. Wolf

That the Strategic Planning and Budget Committee direct staff to ensure that any Council budget increase requests include projected tax impacts for the next two years. In Favor (11) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink Opposed (1) D. McCabe

That the Regional Municipality of Waterloo requires that any new net budget increase requests in year get

That the Strategic Planning and Budget Committee direct staff to identify service expansions with cost sharing components including revenue and/or funding from upper levels of government. In Favor (12) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink

That a closed meeting of the Strategic Plan and Budget Committee be held on October 16th immediately following this motion in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: personal matters about identifiable individuals and labour relations related to potential options to achieve Council's 2025 budget guideline. In Favor (13) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and C. Huinink

That the Committee reconvene into Open Session. In Favor (13) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and C. Huinink

WHEREAS accessibility, collegiality and respect are priorities shared by all of Council; and WHEREAS Council values the expert advice and analysis from Regional staff, particularly on technical or financial matters; and WHEREAS Council should have adequate time to deliberate and consider changes to policy and budgeting; and WHEREAS residents and media deserve adequate time for input, consideration and transparency; THEREFORE BE IT RESOLVED THAT: A motion to amend the final budget will be subject to notice and must be submitted in writing to the Clerk no later than Monday, December 2, 2024 All motions to amend the final budget that are received by the Clerk by the deadline will be published in the agenda; A motion to amend the final budget can be further amended during the final budget meeting without requiring notice, provided that any amendments are relevant and continue to relate to the same issue which was the subject matter of the original motion to amend the final budget; and Any motion to amend the final budget that is not received by the Clerk by the deadline may be introduced at the meeting on December 11, 2024 provided that: it is submitted to the clerk in writing; and the Strategic Plan and Budget Committee, without debate, dispenses with notice on the affirmative vote of at least two-thirds of the members present and voting. In Favor (12) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. H

That the motion be amended to read: A motion to amend the final budget will be subject to notice and must be submitted in writing to the Clerk no later than Monday, December 2, 2024. In Favor (12) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink

That the Regional Municipality of Waterloo waive notice of motion as per section 70 of By-law 22-051, A By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended. In Favor (7) S. Foxton, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink Opposed (5) J. Erb, J. Nowak, K. Redman, M. Harris, and S. Shantz

That the meeting adjourn at 2:16 p.m. In Favor (12) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, and C. Huinink

That the Regional Municipality of Waterloo takes the following actions with respect to the Grants Administration Policy:  Amend the Grants Administration Policy and process so that Council approves the grant streams, and eligibility, and funding available and staff administer the grants, in alignment with other grant processes ex. Upstream Fund  Review the Grants Administration Policy and Stream in the second year of the term of Council, to allow Council to review eligibility and amend as required, in alignment with the strategic plan  Any new grants are administered through the creation of a new grant stream, with appropriate policy analysis and community engagement, pending funding approval as part of the Region’s Plan and Budget process, in alignment with the strategic plan  All grant applications require declaring what other municipal grants they are applying for. In Favor (11): K. Redman, D. Craig, R. Deutschmann, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, and S. Shantz Opposed (1): P. Wolf

That the Regional Municipality of Waterloo defer the motion pertaining to the Grant Administration Policy discussed under item 4.1 to March 2025. In Favor (3): R. Deutschmann, C. James, and P. Wolf Opposed (10): K. Redman, D. Craig, J. Erb, M. Harris, C. Huinink, J. Liggett, D. McCabe, J. Nowak, N. Salonen, and S. Shantz

That Strategic Planning and Budget Committee direct staff to review and revise cost assumptions in order to take on more risk in terms of costs assumed, including assumptions related to the cost of fuel; and other variable costs In Favor (11): K. Redman, R. Deutschmann, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, S. Shantz, and P. Wolf

That the Strategic Planning and Budget Committee direct staff to explore further utilization of the tax stabilization reserve to reduce the property tax burden of one time expenditures on residents while maintaining fiscal responsibility in the Region In Favor (10): K. Redman, R. Deutschmann, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, and P. Wolf Opposed (2): S. Foxton, and S. Shantz

That the Regional Municipality of Waterloo direct staff to immediately action the POA expansion as a 2024 in-year request, to maximize expected revenue in 2025 In Favor (12): K. Redman, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, S. Shantz, and P. Wolf

That the Strategic Planning and Budget Committee direct staff to present to the Strategic Plan and Budget Committee a ranked list of options for service reductions, that includes a ranking of low, medium and high risks to the Region In Favor (11): K. Redman, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, and S. Shantz Opposed (1): P. Wolf

That the Strategic Planning and Budget Committee direct staff to ensure that any Council budget increase requests include projected tax impacts for the next two years. In Favor (11): K. Redman, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, S. Shantz, and P. Wolf Opposed (1): D. McCabe

That the Strategic Planning and Budget Committee direct staff to identify service expansions with cost sharing components including revenue and/or funding from upper levels of government. In Favor (12): K. Redman, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, S. Shantz, and P. Wolf

That a closed meeting of the Strategic Plan and Budget Committee be held on October 16th immediately following this motion in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. personal matters about identifiable individuals and labour relations related to potential options to achieve Council's 2025 budget guideline. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, and P. Wolf

That the Committee reconvene into Open Session. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, and P. Wolf

That the motion be amended to read: A motion to amend the final budget will be subject to notice and must be submitted in writing to the Clerk no later than Monday, December 2, 2024. In Favor (12): K. Redman, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, S. Shantz, and P. Wolf

That the Regional Municipality of Waterloo waive notice of motion as per section 70 of By-law 22-051, A By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended. In Favor (7): R. Deutschmann, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, and P. Wolf Opposed (5): K. Redman, J. Erb, M. Harris, J. Nowak, and S. Shantz

That the meeting adjourn at 2:16 p.m. In Favor (12): K. Redman, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, S. Shantz, and P. Wolf