Council Meeting

That Council reconvene into Open Session. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following minutes be approved. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council go into Committee of the Whole to consider reports. In Favor (12) B. Vrbanovic, J. Erb, K. Redman, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Finance Reports items be received for information and approved. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo extend the contract with 947465 Ontario Ltd. o/a Voyageur Transportation Services for P2016-24 Transportation Feeder Service (busPLUS) for a two (2) year period effective April 1, 2024 in the estimated amount of $2,605,000.00 plus all applicable taxes as set out in report COR-TRY-23-034 dated November 22, 2023.

That the Regional Municipality of Waterloo take the following action with respect to P2023-25 Hybrid and Electric Transit Buses as set out in report COR-TRY-23-035 dated November 22, 2023: a) Accept the proposal of Nova Bus Inc. for P2023-25 Hybrid and Electric Transit Buses to supply eight (8) Buses in the amount of $9,595,992.00 plus all applicable taxes; and b) Name Nova Bus Inc. as the Vendor of Record (VOR) for all Hybrid and Electric Transit Buses for a two (2) year period ending December 31, 2025 with the option to renew for three (3) additional one (1) year periods ending December 31, 2028.

That the following recommendations from Closed Committee be approved: That the Regional Municipality of Waterloo approve the settlement of Kieswetter Excavating Inc. v. the Region et al. whereby the Region pays Kieswetter the sum of $700,000 inclusive of all compensation, holdbacks, interest and costs, with the Regional Solicitor having all authority to execute the settlement documents and releases. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendations from the Planning and Works Committee be approved: That the Regional Municipality of Waterloo, amend the current Maintenance Agreement outlined in report,TES-TRP-21-19, Maintenance Agreement Report from October 2021, that authorized the current Maintenance Agreements with the three City Area Municipalities to; delegate authority to the Commissioner of Transportation Services or designate on behalf of the Region as set out in report TSD-TRP-23-013, dated November 7, 2023 to declare a Significant Weather Event (SWE) pursuant to Ontario Regulation O.Reg. 239/02 Minimum Maintenance Standards, (MMS) of the Municipal Act, 2001. And That the Regional Municipality of Waterloo amend By-law 16-023 to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo to add the following, as Subsection 2(e) to; Part III – Enforcement and Authority: e) The Commissioner is authorized to declare a Significant Weather Event (SWE) in accordance with Ontario Regulation 239/02 Minimum Maintenance Standards for Municipal Highways. The Commissioner is authorized to further delegate that authority to declare a SWE to The Corporation of the City of Waterloo, The Corporation of the City of Kitchener, and The Corporation of the City of Cambridge in respect of a highway or part of a highway located within their respective municipal boundary. (i) That the Regional Municipality of Waterloo pass a by-law to add to the Regional Road

That the following recommendations from the Administration and Finance Committee be approved: That the Regional Municipality of Waterloo contact the Ministry of the Attorney General to identify the lack of judicial resources provided to the Region’s Provincial Offences Court and to request adequate judicial resources as per the Memorandum of Understanding as set out in report PDL-CAS-23-015 dated November 7, 2023. That the Regional Municipality of Waterloo approve the refreshed Corporate Vision, Mission, and Core Value statements as outlined in report CAO-23-005, dated November 7, 2023. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

3. That the Regional Municipality of Waterloo reinstate public art galleries as eligible organizations to receive operating support through Council-approved grant programs effective January 1, 2024 as outlined in report PDL-CUL-23-014 dated November 7, 2023. In Favor (12) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams Conflict (1) C. James

That Committee of the Whole rise and Council resume. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a closed meeting of Council be held on Friday, December 8, 2023 at 1:00 p.m. in the Regional Council Chambers and electronically, in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: 1) Education related to Indigenous History and Reconciliation In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following by-laws be approved. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a By-law to dedicate certain lands as part of the highway known as Eagle Street North (Regional Road No. 39), in the City of Cambridge, Regional Municipality of Waterloo be read a first, second and third time, finally passed and numbered 23-055, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Permanently Close a Non-Travelled Part of Fischer-Hallman Road (Regional Road 58), City of Kitchener and to Amend By-Law 01-059, as amended be read a first, second and third time, finally passed and numbered 23-056, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Significant Weather Event – Delegated Authority for Declaration) be read a first, second and third time, finally passed and numbered 23-057, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Posted Speed Limits in School Zones) be read a first, second and third time, finally passed and numbered 23-058, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on November 22, 2023 be read a first, second and third time, finally passed and numbered 23-059, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 7:16 p.m. In Favor (13) B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council reconvene into Open Session. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following minutes be approved. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the Finance Reports items be received for information and approved. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from Closed Committee be approved: 1. That the Regional Municipality of Waterloo approve the settlement of Kieswetter Excavating Inc. v. the Region et al. whereby the Region pays Kieswetter the sum of $700,000 inclusive of all compensation, holdbacks, interest and costs, with the Regional Solicitor having all authority to execute the settlement documents and releases. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Planning and Works Committee be approved: 1. That the Regional Municipality of Waterloo, amend the current Maintenance Agreement outlined in report,TES-TRP- 21-19, Maintenance Agreement Report from October 2021, that authorized the current Maintenance Agreements with the three City Area Municipalities to; delegate authority to the Commissioner of Transportation Services or designate on behalf of the Region as set out in report TSD-TRP-23- 013, dated November 7, 2023 to declare a Significant Weather Event (SWE) pursuant to Ontario Regulation O.Reg. 239/02 Minimum Maintenance Standards, (MMS) of the Municipal Act, 2001. And That the Regional Municipality of Waterloo amend By-law 16-023 to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo to add the following, as Subsection 2(e) to; Part III – Enforcement and Authority: e) The Commissioner is authorized to declare a Significant Weather Event (SWE) in accordance with Ontario Regulation 239/02 Minimum Maintenance Standards for Municipal Highways. The Commissioner is authorized to further delegate that authority to declare a SWE to The Corporation of the City of Waterloo, The Corporation of the City of Kitchener, and The Corporation of the City of Cambridge in respect of a highway or part of a highway located within their respective municipal boundary. 2. (i) That the Regional Municipality of Waterloo pass a by-law to add to the Regio

That the following recommendations from the Administration and Finance Committee be approved: 1. That the Regional Municipality of Waterloo contact the Ministry of the Attorney General to identify the lack of judicial resources provided to the Region’s Provincial Offences Court and to request adequate judicial resources as per the Memorandum of Understanding as set out in report PDL- CAS-23-015 dated November 7, 2023. 2. That the Regional Municipality of Waterloo approve the refreshed Corporate Vision, Mission, and Core Value statements as outlined in report CAO-23-005, dated November 7, 2023. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

3. That the Regional Municipality of Waterloo reinstate public art galleries as eligible organizations to receive operating support through Council-approved grant programs effective January 1, 2024 as outlined in report PDL-CUL-23-014 dated November 7, 2023. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf Conflict (1): C. James

That Committee of the Whole rise and Council resume. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following by-laws be approved. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the meeting adjourn at 7:16 p.m. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf