Council Meeting

That Council reconvene into Open Session. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following minutes be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council go into Committee of the Whole to consider reports. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendations from the Community and Health Services Committee be approved: That Regional Municipality of Waterloo endorse and approve the prioritization of The Plan to End Chronic Homelessness (PECH) work through the proposed Prioritization and Engagement Strategies as outlined in CSD-HOU-24-019, dated October 8, 2024; And that Regional Council refer the operating budget expansion for 2025 to the Regional Strategic Plan and Budget Process. That the Regional Municipality of Waterloo continue to fund and coordinate the operation of the Erb’s Road Hybrid Emergency Shelter until at least 2030 as a part of the community-led Plan to End Chronic Homelessness, or as long as the service is required, as outlined in report CSD-HOU-24-016, dated October 8, 2024. And that Regional staff be directed to request a six-month extension related to waste water disposal at the Erb’s Road Hybrid Emergency Shelter from the Chief Building Official (CBO) of the Township of Wilmot to accommodate the construction of the necessary infrastructure to connect with the existing Region-owned property at 1001 Erb’s Road as outlined in report CSD-HOU-24-016, dated October 8, 2024. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams Opposed (2) J. Liggett, and N. Salonen

That the following recommendations from the Strategic Planning and Budget Committee be approved: That the Regional Municipality of Waterloo takes the following actions with respect to the Grants Administration Policy: Amend the Grants Administration Policy and process so that Council approves the grant streams, and eligibility, and funding available and staff administer the grants, in alignment with other grant processes ex. Upstream Fund Review the Grants Administration Policy and Stream in the second year of the term of Council, to allow Council to review eligibility and amend as required, in alignment with the strategic plan Any new grants are administered through the creation of a new grant stream, with appropriate policy analysis and community engagement, pending funding approval as part of the Region’s Plan and Budget process, in alignment with the strategic plan All grant applications require declaring what other municipal grants they are applying for. That the Regional Municipality of Waterloo direct staff to immediately action the POA expansion as a 2024 in-year request, to maximize expected revenue in 2025. That the Regional Municipality of Waterloo requires that any new net budget increase requests in year get

That the Regional Municipality of Waterloo: authorize and direct the Regional Solicitor on behalf of The Regional Municipality of Waterloo to enter into an Agreement of Purchase and Sale with each of the following: with Ryan Smyth, and execute all documentation with respect to the purchase of the property municipally known as 134 Eagle Street South, Cambridge, and legally described as Part Lot 6, Southside of King Street, 6 Northside of Queen Street, Plan 522, as in 1298254; in the City of Cambridge, in the Regional Municipality of Waterloo, being all of PIN 03776-0027 (LT), for the sum of $675,000.00, together with other related costs; and with 2872558 Ontario Inc., and execute all documentation with respect to the purchase of the property municipally known as 136 Eagle Street South, Cambridge, and legally described as Part Lot 6, Northside of Queen Street, Plan 522, as in 1128092; subject to interest in 1128092; in the City of Cambridge, in the Regional Municipality of Waterloo, being all of PIN 03776-0026 (LT), for the sum of $675,000.00, together with other related costs; with all terms and conditions subject to the satisfaction of the Regional Solicitor; 2. authorize and direct the Regional Solicitor to execute such documents, to the satisfaction of the Commissioner of Planning, Development and Legislative Services and the Regional Solicitor, and to carry out the Agreement of Purchase and Sale; and 3. Amend the 2024-2033 Housing Services Capital Program to add $1.6M in 2

That the Regional Municipality of Waterloo ratify the appointment of Rachel Zhang to the Sunnyside Foundation Board for a term to expire September 2027 as outlined in Report CSD-SEN-24-002, dated October 23, 2024. In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Committee of the Whole rise and Council resume. In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following by-laws be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a By-law to Implement an Administrative Penalty Program for Certain Offences in the Regional Municipality of Waterloo, be read a first, second and third time, finally passed and numbered 24-038, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Establish the Duties and Functions of the Administrative Penalty Program Hearing Officers, be read a first, second and third time, finally passed and numbered 24-039, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (No Parking, Accessible Parking, Rates of Speed, Reserved Lanes), be read a first, second and third time, finally passed and numbered 24-040, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on October 23, 2024 be read a first, second and third time, finally passed and numbered 24-041, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a closed meeting of Council be held on Wednesday, October 23, 2024 immediately following the Council meeting in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Receiving advice that is subject to solicitor-client privilege related to a proposed purchase of property in Wilmot Township; Receiving advice that is subject to solicitor-client privilege related to a challenge to a Regional by-law; and Receiving advice that is subject to solicitor-client privilege related to ongoing litigation before the Ontario Land Tribunal. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams Opposed (1) R. Deutschmann

That the meeting adjourn at 10:20 p.m. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council reconvene into Open Session. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following minutes be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (14): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Sustainability, Infrastructure, and Development Committee be approved: 1. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the proposed replacement of the Scheifele Bridge on Northfield Drive East (Regional Road 22), in the Township of Woolwich, in the Regional Municipality of Waterloo, as detailed in report PDL- LEG-24-025, dated October 8, 2024. 1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the proposed replacement of the Scheifele Bridge on Northfield Drive East (Regional Road 22), in the Township of Woolwich, in the Regional Municipality of Waterloo, and described as follows: Fee Simple Permanent Land Taking: 1. Part of Lot 32, German Company Tract, being Parts 1, 3 & 4 on 58R-22126, Township of Woolwich, (Part of PIN 22705- 0403 (LT)), 698 Northfield Drive, Waterloo. Temporary Easement: The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating, for the subject properties set out below, on the 31st day of December, 2028, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following properties for the purpose of stock piling of materials and/or equipment as required

1. That the Regional Municipality of Waterloo approve the following as outlined in Report TSD-TRP-24-010, dated August 13, 2024: 1. Adopt the Two-Step Community Safety Zone Warrant as described in this report and direct staff to utilize the warrant process as the preferred methodology for identifying potential Community Safety Zones along regional roads throughout the Region of Waterloo; 2. Direct staff to report back with a list of designated School Zones which should have a Community Safety Zone designation added prior to the planned Municipal Speed Camera program changes in late 2024; 3. Adopt the strategy of utilizing a Community Safety Zone designation at all School Zones along regional roadways that are to be equipped with a Municipal Speed Camera in the future; and 4. Direct staff to use the newly adopted Community Safety Zone warrant to identify a comprehensive list of prospective Community Safety Zones along regional roads (including those not centred around a School Zone) and report back to Council with options for implementing those Community Safety Zones, including associated impacts to the staffing and resources for the Region’s Municipal Speed Camera program. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Administration and Finance Committee be approved: 1. That the Regional Municipality of Waterloo take the following actions with respect to the implementation of a Region of Waterloo Administrative Penalty Program (AP Program) in report PDL-CAS-24-005 dated August 13, 2024: a. Enact the Administrative Penalty Program Bylaw (APP Bylaw), as set out in Appendix A; and b. Enact the Hearing Officer Bylaw, as set out in Appendix B; and c. Approve the Appointment and Conduct of Hearing Officers Policy, as set out in Appendix C. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, and K. Williams Opposed (3): S. Foxton, B. Vrbanovic, and P. Wolf

That the following recommendations from the Community and Health Services Committee be approved: 1. That Regional Municipality of Waterloo endorse and approve the prioritization of The Plan to End Chronic Homelessness (PECH) work through the proposed Prioritization and Engagement Strategies as outlined in CSD-HOU-24-019, dated October 8, 2024;And that Regional Council refer the operating budget expansion for 2025 to the Regional Strategic Plan and Budget Process. 2. That the Regional Municipality of Waterloo continue to fund and coordinate the operation of the Erb’s Road Hybrid Emergency Shelter until at least 2030 as a part of the community-led Plan to End Chronic Homelessness, or as long as the service is required, as outlined in report CSD- HOU-24-016, dated October 8, 2024.And that Regional staff be directed to request a six-month extension related to waste water disposal at the Erb’s Road Hybrid Emergency Shelter from the Chief Building Official (CBO) of the Township of Wilmot to accommodate the construction of the necessary infrastructure to connect with the existing Region- owned property at 1001 Erb’s Road as outlined in report CSD-HOU-24-016, dated October 8, 2024. In Favor (14): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf Opposed (2): J. Liggett, and N. Salonen

That the following recommendations from the Strategic Planning and Budget Committee be approved: 1. That the Regional Municipality of Waterloo takes the following actions with respect to the Grants Administration Policy: o Amend the Grants Administration Policy and process so that Council approves the grant streams, and eligibility, and funding available and staff administer the grants, in alignment with other grant processes ex. Upstream Fund o Review the Grants Administration Policy and Stream in the second year of the term of Council, to allow Council to review eligibility and amend as required, in alignment with the strategic plan o Any new grants are administered through the creation of a new grant stream, with appropriate policy analysis and community engagement, pending funding approval as part of the Region’s Plan and Budget process, in alignment with the strategic plan o All grant applications require declaring what other municipal grants they are applying for. 2. That the Regional Municipality of Waterloo direct staff to immediately action the POA expansion as a 2024 in-year request, to maximize expected revenue in 2025. 3. That the Regional Municipality of Waterloo requires that any new net budget increase requests in year get

1. That the Regional Municipality of Waterloo: a. authorize and direct the Regional Solicitor on behalf of The Regional Municipality of Waterloo to enter into an Agreement of Purchase and Sale with each of the following: i. with Ryan Smyth, and execute all documentation with respect to the purchase of the property municipally known as 134 Eagle Street South, Cambridge, and legally described as Part Lot 6, Southside of King Street, 6 Northside of Queen Street, Plan 522, as in 1298254; in the City of Cambridge, in the Regional Municipality of Waterloo, being all of PIN 03776-0027 (LT), for the sum of $675,000.00, together with other related costs; and ii. with 2872558 Ontario Inc., and execute all documentation with respect to the purchase of the property municipally known as 136 Eagle Street South, Cambridge, and legally described as Part Lot 6, Northside of Queen Street, Plan 522, as in 1128092; subject to interest in 1128092; in the City of Cambridge, in the Regional Municipality of Waterloo, being all of PIN 03776-0026 (LT), for the sum of $675,000.00, together with other related costs; iii. with all terms and conditions subject to the satisfaction of the Regional Solicitor; 2. authorize and direct the Regional Solicitor to execute such documents, to the satisfaction of the Commissioner of Planning, Development and Legislative Services and the Regional Solicitor, and to carry out the Agreement of Purchase and Sale; and 3. Amend the 2024-2033 Housing Services Capital Program

That the Regional Municipality of Waterloo ratify the appointment of Rachel Zhang to the Sunnyside Foundation Board for a term to expire September 2027 as outlined in Report CSD-SEN-24-002, dated October 23, 2024. In Favor (16): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Committee of the Whole rise and Council resume. In Favor (16): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council adopt the proceedings of Committee of the Whole. In Favor (16): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following by-laws be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That a closed meeting of Council be held on Wednesday, October 23, 2024 immediately following the Council meeting in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Receiving advice that is subject to solicitor-client privilege related to a proposed purchase of property in Wilmot Township; 2. Receiving advice that is subject to solicitor-client privilege related to a challenge to a Regional by-law; and 3. Receiving advice that is subject to solicitor-client privilege related to ongoing litigation before the Ontario Land Tribunal. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf Opposed (1): R. Deutschmann

That the meeting adjourn at 10:20 p.m. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf