Council Meeting

That the following minutes be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That Council go into Committee of the Whole to consider reports. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That finance report recommendations 9.1.2-9.1.4 be approved. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That the Regional Municipality of Waterloo increase the contract with Beech Infrastructure Group Ltd. for the T2024-147 Waterloo Region Housing Underground Services Replacement at Thaler Ave, Kinzie Ave and Rutherford Dr Kitchener, Ontario in the amount of $488,202.75 for a total cost of $2,829,261.34 plus all applicable taxes as set out in report COR-TRY-25-013, dated May 21, 2025.

That the Regional Municipality of Waterloo accept the tender of Steed and Evans Limited for T2025-138 – Maple Grove Road (Regional Road 38) Improvements (Phase 1), Beaverdale Road to Hespeler Road (Regional Road 24), including Ellis Creek Structure Rehabilitation in the City of Cambridge, Ontario in the amount of $10,792,000.00 plus all applicable taxes as set out in report COR-TRY-25-014 dated May 21, 2025.

That the Regional Municipality of Waterloo increase the contract with Regional Sewer and Watermain Ltd. for T2022-172 Kitchener East Side Watermain in the amount of $309,731.45 for a total contract price of $4,121,399.12 plus all applicable taxes as outlined in report COR-TRY-25-016, dated May 21, 2025.

That a closed meeting of Council be held on Wednesday, May 21, 2025 immediately following the motion in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1) Questions related to the budget timeline pertaining to an identifiable individual In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues Opposed (1) K. Redman

That Council reconvene into open session. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That the Regional Municipality of Waterloo take the following action with respect to the 2026 Plan and Budget as set out in report COR-CFN-25-009 dated May 6, 2025: Approve the 2026 Plan and Budget review timetable as set out in Appendix A; Forward a copy of Report COR-CFN-25-009 to the Waterloo Region Police Services Board and to the Area Municipalities in Waterloo Region. Direct staff to present a business case with any budget increases that includes increased FTEs. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

Community and Health Services Committee recommends as follows: That the Regional Municipality of Waterloo increase the 2025 Operating Budget for Children’s Services in the amount of $6,775,216 with $0 net tax levy impact to reflect changes to Ministry of Education funding, as outlined in report CSD-CHS-25-001, dated May 6, 2025; And that Regional Council request that the Ministry of Education provide increased Local Priorities Funding in alignment with growth in child care spaces to ensure service levels are maintained for children with special needs and child care fee subsidy. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

Audit Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve the attached Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements, all for the fiscal year ending December 31, 2024, as set out in Report COR-TRY-25-015 dated May 13, 2025. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That the Regional Municipality of Waterloo, in support of the Region’s Municipal Speed Camera Program: Amend Traffic and Parking By-law 16-023 – Schedule 23 (School Zones), effective May 26, 2025 as outlined in Appendix A; Amend Traffic and Parking By-law 16-023 – Schedule 17 (School Zones), effective May 26, 2025 as outlined in Appendix A; and Amend Traffic and Parking By-law 16-023 – Schedule 21 (School Zones), effective May 26, 2025 as outlined in Appendix A. As presented in Report TSD-TRP-25-007 dated May 6, 2025. In Favor (10) J. Erb, J. Nowak, K. Redman, M. Harris, D. McCabe, J. Liggett, D. Craig, C. James, C. Huinink, and M. Rodrigues Opposed (5) B. Vrbanovic, S. Shantz, S. Foxton, P. Wolf, and N. Salonen

That the Regional Municipality of Waterloo defer the report to Council on June 25, 2025 to allow for an opinion from the Integrity Commissioner on the definition of conflict of interest in the proposed Code of Conduct. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That Council adopt the proceedings of Committee of the Whole. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That the meeting adjourn at 9:27 p.m. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and M. Rodrigues

That the following minutes be approved. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That finance report recommendations 9.1.2-9.1.4 be approved. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Council reconvene into open session. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the Regional Municipality of Waterloo take the following action with respect to the 2026 Plan and Budget as set out in report COR- CFN-25-009 dated May 6, 2025: a. Approve the 2026 Plan and Budget review timetable as set out in Appendix A; b. Forward a copy of Report COR-CFN-25-009 to the Waterloo Region Police Services Board and to the Area Municipalities in Waterloo Region. c. Direct staff to present a business case with any budget increases that includes increased FTEs. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

The Licensing & Hearings Committee recommends the following: 1. That the Regional Municipality of Waterloo: o Amend Appendix A of By-Law #16-045, to increase the accessibility fee on auxiliary taxi trips from $0.07 to $0.10, as per the amending by-law attached in Appendix D; o Increase the accessible taxi fleet from 7% to 9%, by adding 5 additional accessible vans in 2026; and o Defer the implementation of the Centralized Wheelchair Accessible Vehicle Dispatch System pilot project. As outlined in report PDL- CAS-25-006, dated May 1, 2025. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

The Audit Committee recommends as follows: 1. That the Regional Municipality of Waterloo approve the attached Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements, all for the fiscal year ending December 31, 2024, as set out in Report COR-TRY-25-015 dated May 13, 2025. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

The Sustainability, Infrastructure, and Development Committee recommends the following: 1. That the Regional Municipality of Waterloo approve the guiding principles for the Wastewater Treatment Strategy Update, as outlined in report EES-WIM-25-001, dated May 6, 2025. 2. That the Regional Municipality of Waterloo approve the installation of various types of traffic control in the Township of Wellesley, and the Township of Woolwich by amending the Region’s Traffic and Parking By-law 16-023 as follows: a. Add to Schedule 10, Level 2 Pedestrian Crossover – Type C, on King Street (Regional Road 8) at Cedar Street, in the Township of Woolwich; b. Add to Schedule 10, Level 2 Pedestrian Crossover – Type C, on King Street (Regional Road 8) at High Crest Lane, in the Township of Woolwich; c. Add to Schedule 12, Intersection Stop Signs on Nafziger Road (Regional Road 5) at Gerber Road (Regional Road 12) All Directions in the Township of Wellesley; d. Remove from Schedule 11, Through Highways, on Nafziger Road (Regional Road 5) from the south side of Queen’s Bush Road (Regional Road 5) to Highway 7/8; e. Add to Schedule 11, Through Highways, on Nafziger Road (Regional Road 5) from the south side of Queen’s Bush Road (Regional Road 5) to the north side of Gerber Road (Regional Road 12); f. Add to Schedule 11, Through Highways, on Nafziger Road (Regional Road 5) from the south side of Gerber Road (Regional Road 12) to the north side of Erb’s Road (Regional Road 9); and g. Add to Schedule 1

1. That the Regional Municipality of Waterloo, in support of the Region’s Municipal Speed Camera Program: i. Amend Traffic and Parking By-law 16-023 – Schedule 23 (School Zones), effective May 26, 2025 as outlined in Appendix A; ii. Amend Traffic and Parking By-law 16-023 – Schedule 17 (School Zones), effective May 26, 2025 as outlined in Appendix A; and iii. Amend Traffic and Parking By-law 16-023 – Schedule 21 (School Zones), effective May 26, 2025 as outlined in Appendix A. As presented in Report TSD-TRP-25-007 dated May 6, 2025. In Favor (10): K. Redman, D. Craig, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, and M. Rodrigues Opposed (5): S. Foxton, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the Regional Municipality of Waterloo defer the report to Council on June 25, 2025 to allow for an opinion from the Integrity Commissioner on the definition of conflict of interest in the proposed Code of Conduct. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Committee of the Whole rise and Council resume. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That Council adopt the proceedings of Committee of the Whole. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That the following by-laws be approved. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Pedestrian Crossover, Through Highways, Intersection Stop Signs, Lane Designations, Rates of Speed, Community Safety Zone, School Zones), be read a first, second and third time, finally passed and numbered 25-023, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on May 21, 2025, be read a first, second and third time, finally passed and numbered 25-025, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 9:27 p.m. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and P. Wolf