Council Meeting

That Council reconvene into Open Session. In Favor (11) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. Huinink, and K. Williams

That the following minutes be approved. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That Council go into Committee of the Whole to consider reports. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo approve the pre-budget procurement of thirty-six (36) Hybrid transit Buses from Nova Bus Inc. in the estimated amount of $43,181,964.00 plus all applicable taxes as set out in report COR-TRY-24-004 dated January 24, 2024. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That the following recommendation from the Community and Health Services Committee be approved: That the Regional Municipality of Waterloo take the following action with respect to proposed housekeeping amendments to the Refinancing Policy Framework as outlined in CSD-HOU-24-001, dated January 16, 2024: Approve the total encumbrances as set out in the Refinancing Policy Framework be ninety per cent (90%) for Affordable Housing projects funded through The Regional Municipality of Waterloo and for which agreements permit secondary financing; Authorize the Commissioner of Community Services and Chief Financial Officer to execute agreements and documentation in a form satisfactory to the Regional Solicitor to give effect to a refinancing approved in accordance with Report CSD-HOU-24-001. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That the following recommendations from the Administration and Finance Committee be approved: That the Regional Municipality of Waterloo approve the addendum to the 2023-2027 Multi-Year Accessibility Plan, attached as Appendix C in report HRC-TCE-24-001, dated January 16, 2024. That the Regional Municipality of Waterloo write off accounts receivable in the amount of $31,181.52 for the year ended December 31, 2023 as outlined in Report COR-TRY-24-002 dated January 16, 2024. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo defer the motion discussed under item 14.1 - CSD-HOU-24-002, The Plan to End Chronic Homelessness 2024 Budget Update, to a Special Council meeting on February 6, 2024. In Favor (7) B. Vrbanovic, J. Nowak, S. Shantz, S. Foxton, D. Craig, P. Wolf, and R. Deutschmann Opposed (5) J. Erb, K. Redman, D. McCabe, C. Huinink, and K. Williams

That Committee of the Whole rise and Council resume. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

the Region of Waterloo, like other regions across Ontario and Canada, is in the midst of an affordable housing crisis; And whereas, between 2021 and 2022, population growth in the region of Waterloo, grew at twice the rate of the Canadian average, with rental prices rising 141%, with 8,391 applicants on the waitlist for affordable housing, with an average wait time for housing at more than seven years; Now THEREFORE BE IT RESOLVED THAT Council request staff to include the following Regionally owned assets in scope as they develop plans to build more affordable housing in our community: parking lots, vacant properties, and buildings that could be re-purposed through redevelopment AND THAT staff provide council with a report that includes feasible locations, land and building ownership options, and construction concepts including potential partners. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That the following by-laws be approved. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on January 24, 2024 be read a first, second and third time, finally passed and numbered 24-001, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 8:52 p.m. In Favor (12) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams

That a closed meeting of Council be held on Wednesday, January 24, 2024 at 5:00 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Ongoing negotiations related to a program vendor 2. Ongoing negotiations related to a proposed service 3. *Receiving advice that is subject to solicitor-client privilege related to a potential acquisition of property 4. *Receiving advice that is subject to solicitor-client privilege related to a potential acquisition of property In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council reconvene into Open Session. In Favor (11): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following minutes be approved. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the Regional Municipality of Waterloo approve the pre-budget procurement of thirty-six (36) Hybrid transit Buses from Nova Bus Inc. in the estimated amount of $43,181,964.00 plus all applicable taxes as set out in report COR-TRY-24-004 dated January 24, 2024. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendation from the Community and Health Services Committee be approved: 1. That the Regional Municipality of Waterloo take the following action with respect to proposed housekeeping amendments to the Refinancing Policy Framework as outlined in CSD- HOU-24-001, dated January 16, 2024: a. Approve the total encumbrances as set out in the Refinancing Policy Framework be ninety per cent (90%) for Affordable Housing projects funded through The Regional Municipality of Waterloo and for which agreements permit secondary financing; b. Authorize the Commissioner of Community Services and Chief Financial Officer to execute agreements and documentation in a form satisfactory to the Regional Solicitor to give effect to a refinancing approved in accordance with Report CSD-HOU-24-001. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following recommendations from the Planning and Works Committee be approved: 1. That the Regional Municipality of Waterloo take the following actions with respect to the proposed Grand River Transit (GRT) Hub at Conestoga College Doon Campus in the City of Kitchener as outlined in report EES-DCS-24-001, dated January 16, 2024: a. Approve the Recommended Design Concept for the Conestoga College Transit Hub as set out in Appendix A; and b. Increase the Consulting Services Agreement with Arcadis Professional Services (Canada) Inc. to provide engineering consulting for detailed design, contract administration, and site inspection services for the proposed Conestoga College Transit Hub in the City of Kitchener by $357,000 for a revised upset limit total of $590,100 plus applicable taxes, with construction contract administration and inspection to be paid on a time basis. 2. That the Regional Municipality of Waterloo: a. Enter into an agreement with Conestoga Students Incorporated and Conestoga College to implement a universal transit pass (U-Pass) program for an initial term ending August 31, 2027 with a mutual option to renew, in a form satisfactory to the Regional Solicitor, as described in Report TSD-TRS-24-002, dated January 16, 2024; b. Amend and extend the existing U-Pass agreements with the Wilfrid Laurier University Students Union (WLUSU) and Wilfrid Laurier University, the Wilfrid Laurier University Graduate Students Association (WLU GSA) and Wilfrid Laurier Univ

That the following recommendations from the Administration and Finance Committee be approved: 1. That the Regional Municipality of Waterloo approve the addendum to the 2023-2027 Multi-Year Accessibility Plan, attached as Appendix C in report HRC-TCE-24-001, dated January 16, 2024. 2. That the Regional Municipality of Waterloo write off accounts receivable in the amount of $31,181.52 for the year ended December 31, 2023 as outlined in Report COR-TRY-24-002 dated January 16, 2024. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the Regional Municipality of Waterloo defer the motion discussed under item 14.1 - CSD-HOU-24-002, The Plan to End Chronic Homelessness 2024 Budget Update, to a Special Council meeting on February 6, 2024. In Favor (7): D. Craig, R. Deutschmann, S. Foxton, J. Nowak, S. Shantz, B. Vrbanovic, and P. Wolf Opposed (5): K. Redman, J. Erb, C. Huinink, D. McCabe, and K. Williams

That Committee of the Whole rise and Council resume. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That Council adopt the proceedings of Committee of the Whole. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the following by-laws be approved. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf

That the meeting adjourn at 8:52 p.m. In Favor (12): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf