Council Meeting

That a closed meeting of Council be held on April 19, 2023 at 4:00 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Education on Development Charges Litigation or potential litigation related to identified risks Receiving advice that is subject to solicitor-client privilege related to pending litigation Labour Relations Personal matters about an identifiable individual

That Council reconvene into Open Session.

That the following minutes be approved.

That Council go into Committee of the Whole to consider reports.

That the Finance Reports items be received for information and approved.

That the Regional Municipality of Waterloo take the following action with respect to T2023-123 – Sawmill Road Reconstruction, River Street to Snyder’s Flats Road, Bloomingdale, Township of Woolwich, Ontario as set out in report COR-TRY-23-011 dated April 19, 2023: Accept the tender of Steed and Evans Ltd. in the amount of $5,167,000.00 plus all applicable taxes; Amend the capital budgets for project 05495 Sawmill Road, River Street to Snyder’s Flats Road and for project #07248 Sawmill Road at St. Charles Street, both as set out in Appendix A Approve an increase in project cost of $150,000 gross and $0 net to facilitate work undertaken on behalf of Township of Woolwich

That the Regional Municipality of Waterloo take the following action with respect to T2023-119 - Roundabout Construction Regional Road 86 (Line 86) at Regional Road 19 (Floradale Road) as set out in report COR-TRY-23-012 dated April 19, 2023: Accept the tender of Steed and Evans Ltd. in the amount of $3,831,000.00 plus all applicable taxes; and Increase the capital budget for Project 07558 Roundabout Construction Regional Road 86 (Line 86) at Regional Road 19 (Floradale Road) in the amount of $2,091,000 to be funded from the Regional Development Charges Reserve Fund

1. That the Regional Municipality of Waterloo reappoint Aird & Berlis LLP for a four (4) year term as the Integrity Commissioner for the Region of Waterloo, with all the responsibilities, powers and duties of an Integrity Commissioner as set out in the Municipal Act, 2001, for the period of June 1, 2023 to May 31, 2027, as set out in report PDL-CAS-23-001. 2. That the Regional Municipality of Waterloo amend By-law 23-009 (A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo) to include new and adjusted Waterloo International Airport fees and charges as set out in report COR-CFN-23-017 dated April 4, 2023. 3. That the Regional Municipality of Waterloo take the following action with respect to 2023 property tax policies and rates as set out in Report COR-CFN-23-018 dated April 4, 2023: 1. Establish the following property class tax ratios for the 2023 property tax year: Residential and New Multi-residential 1.0000 Multi-residential, Commercial and Industrial 1.9500 Landfill 1.5400 Pipeline 1.1613 Farmland and Managed Forest 0.2500 2. Direct staff to prepare the necessary by-laws to establish the 2023 property class tax ratios and the resulting 2023 Regional property tax rates for Regional Council’s consideration on April 19, 2023; 3. Direct staff to report back in 2023 with a review of options for the multi-residential property class ratio in 2024 and beyond; and 4. Notify the Area Municipalities within Waterloo Region accordingly. 4. That the Regiona

That the Regional Municipality of Waterloo support a temporary public art installation along the ION Rapid Transit corridor and GRT bus route as part of the Contemporary Art Forum Kitchener and Area (CAFKA) biennial public art festival with funding up to $20,000 from the Public Art Reserve, as set out in report PDL-CUL-23-005, dated April 4, 2023.

2. That the Regional Municipality of Waterloo approve the recommended allocation of new licensed Child Care spaces related to the Canada-wide Early Learning and Child Care (CWELCC) growth mandate and the request for additional 997 Child Care spaces from the Ministry of Education to meet legislated population-based targets, as outlined in CSD-CHS-23-001, dated April 4, 2023. And that the Regional Municipality of Waterloo direct the Regional Chair to advocate with the Province of Ontario regarding the need for appropriate wages and benefits for Early Childhood Educators. And further that the Regional Municipality of Waterloo direct the Regional Chair to advocate with the Province of Ontario regarding sufficient funding for capital improvements for new and existing facilities that would address the need for additional child care spaces. **R. Deutschmann declared Conflict of Interest**

That the Regional Municipality of Waterloo: a) Endorse the permanent closure of both ramps at the Highway 85 and Lancaster Street interchange in the City of Kitchener as outlined in Report TSD-TRP-23-002, dated March 7, 2023; b) Direct staff to file the Notice of Completion of the Study and place the Environmental Study File on the public record for a period of 30 days; and c) Subject to final approval of the Environmental Assessment Study, forward a request to the Ministry of Transportation to include the removal of the ramps in an upcoming Highway reconstruction project. In Favor (8) J. Erb, K. Redman, D. McCabe, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams Opposed (8) B. Vrbanovic, J. Nowak, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, and N. Salonen

That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-23-002, dated April 19, 2023: Heidi Peller-Oliver for a term ending June 2026 Susan Burke for a term ending June 2026

That the Regional Municipality of Waterloo approve the 2023 funding allocations of $385,725 to the Kitchener Waterloo Symphony and $385,725 to THEMUSEUM under the Key Cultural Institutions grant program as outlined in report PDL-CUL-23-004 dated April 4, 2023.

That the Regional Municipality of Waterloo approve amending the criteria for eligibility for a Key Cultural Institutions grant to reduce the operating expenditures requirement to be greater than $250,000 and to change the requirement to "hold joint responsibility for public buildings" to "have programming intrinsically linked to public facility;" And that $340,000 be added to the 2023 Key Cultural Institutions funding envelope, funded from the tax stabilization reserve; And that a call for applications from newly-eligible organizations be due by May 5, 2023; And that staff be directed to present the funding recommendations related to the newly-eligible organizations back to the Community and Health Services Committee on June 6, 2023 for approval; And that the Regional Municipality of Waterloo approve the 2023 funding allocations of $32,130 to the Grand Philharmonic Choir. In Favor (11) B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, and K. Williams Opposed (5) J. Erb, M. Harris, S. Foxton, N. Salonen, and C. Huinink

That Committee of the Whole rise and Council resume.

That Council adopt the proceedings of Committee of the Whole.

WHEREAS the Municipal Elections Act requires all individuals wishing to be a candidate in a municipal or school board election to file Nomination Paper - Form 1 with the municipal clerk; AND WHEREAS the Municipal Elections Act requires all candidates who sought election to a municipal council or school board to file Financial Statement – Auditor’s Report Candidate – Form 4 with the municipal clerk; AND WHEREAS Form 1 requires candidates to provide their qualifying address; AND WHEREAS Form 4 requires candidates to list the name and home address of any donor contributing over $100.00 AND WHEREAS the Municipal Elections Act specifies that these documents are not protected by the Municipal Freedom of Information and Protection of Privacy Act, and requires the municipal clerk to make Form 4 available on a website; AND WHEREAS there has been concern expressed about those who hold public office and those who support them that they have been the subject of unnecessary attention and excessive scrutiny; AND WHEREAS the requirement to publish the personal home address of donors to specific candidates may discourage individuals from engaging in the democratic process to elect municipal and school board politicians. THEREFORE, BE RESOVLED THAT the Regional Municipality of Waterloo calls on the Minister of Municipal Affairs and Housing for the Province of Ontario to protect the privacy of candidates and donors by removing the requirement for their street name, number and postal code to be

That the Regional Municipality of Waterloo defer the motion discussed under item 16.2 to June 2023.

That the Regional Municipality of Waterloo waive notice of motion as per section 70 of By-law 22-051, A By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended.

WHEREAS accessible transportation, comprised of a range of vehicle and service types, is a fundamental component of mobility in the Region; and WHEREAS there has been an increased demand for accessible transportation due to strong population growth and an increased want to actively participate in community events since pandemic restrictions have been lifted; and WHEREAS this increased demand is creating capacity and comfort issues on some specialized transit vehicles and on on-demand accessible services, NOW THEREFORE, the Council of the Regional Municipality of Waterloo directs staff to: 1. Review current specialized transit service levels and report back to Council on options, and associated budget impacts, that may be needed to absorb subscribed trip waiting lists and increase week-end service by September 2023. 2. Review the Region’s taxi by-law, its incentives and enforcement tools, and report to Council by the end of 2023. 3. Review specialized transit vehicle specifications, including passenger comfort, so they can be included in the next tender for vehicle renewal in January 2024.

That the meeting adjourn at 10:34 p.m.

That a closed meeting of Council be held on April 19, 2023 at 4:00 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Education on Development Charges 2. Litigation or potential litigation related to identified risks 3. Receiving advice that is subject to solicitor-client privilege related to pending litigation 4. Labour Relations 5. Personal matters about an identifiable individual

That the Regional Municipality of Waterloo take the following action with respect to T2023-123 – Sawmill Road Reconstruction, River Street to Snyder’s Flats Road, Bloomingdale, Township of Woolwich, Ontario as set out in report COR-TRY-23-011 dated April 19, 2023: 1. Accept the tender of Steed and Evans Ltd. in the amount of $5,167,000.00 plus all applicable taxes; 2. Amend the capital budgets for project 05495 Sawmill Road, River Street to Snyder’s Flats Road and for project #07248 Sawmill Road at St. Charles Street, both as set out in Appendix A 3. Approve an increase in project cost of $150,000 gross and $0 net to facilitate work undertaken on behalf of Township of Woolwich

That the Regional Municipality of Waterloo take the following action with respect to T2023-119 - Roundabout Construction Regional Road 86 (Line 86) at Regional Road 19 (Floradale Road) as set out in report COR-TRY-23-012 dated April 19, 2023: 1. Accept the tender of Steed and Evans Ltd. in the amount of $3,831,000.00 plus all applicable taxes; and 2. Increase the capital budget for Project 07558 Roundabout Construction Regional Road 86 (Line 86) at Regional Road 19 (Floradale Road) in the amount of $2,091,000 to be funded from the Regional Development Charges Reserve Fund

1. That the Regional Municipality of Waterloo: a) Endorse the permanent closure of both ramps at the Highway 85 and Lancaster Street interchange in the City of Kitchener as outlined in Report TSD-TRP-23-002, dated March 7, 2023; b) Direct staff to file the Notice of Completion of the Study and place the Environmental Study File on the public record for a period of 30 days; and c) Subject to final approval of the Environmental Assessment Study, forward a request to the Ministry of Transportation to include the removal of the ramps in an upcoming Highway reconstruction project. In Favor (8): K. Redman, R. Deutschmann, J. Erb, C. Huinink, C. James, D. McCabe, K. Williams, and P. Wolf Opposed (8): D. Craig, S. Foxton, M. Harris, J. Liggett, J. Nowak, N. Salonen, S. Shantz, and B. Vrbanovic

2. That the Regional Municipality of Waterloo, upon completion of construction, amend the Traffic and Parking By-law 16-023, as amended, for the following three approved roundabouts, to: Line 86 (Regional Road 86) and Floradale Road (Regional Road 19) in the Township of Woolwich A. Remove from Schedule 17, Rates of Speed, 80 km/h on Regional Road 86 (Church Street) from Wellington Country Road 86 to 30 m West of Eldale Road; B. Remove from Schedule 17, Rates of Speed, 80 km/h on Regional Road 19 (Floradale Road) from 770 m South of Florapine Road to (Regional Road 86) Church Street; C. Add to Schedule 17, Rates of Speed, 80 km/h on Regional Road 86 (Church Street) from Wellington Country Road 86 to 400 West of (Regional Road 19) Floradale Road; D. Add to Schedule 17, Rates of Speed, 80 km/h on Regional Road 19 (Floradale Road) from 770 m South of Florapine Road to 400 North of (Regional Road 86) Church Street; E. Add to Schedule 17, Rates of Speed, 60 km/h on Regional Road 86 (Church Street) from 400 m West of (Regional Road 19) Floradale Road to 30 m west of Eldale Road; F. Add to Schedule 17, Rates of Speed, 60 km/h on Regional Road 19 (Floradale Road) from 400 m North of (Regional Road 86) Church Street to Regional Road 86 (Church Street); G. Add to Schedule 10, Level 2 Pedestrian Crossover, Regional Road 86 (Church Street) at Regional Road 19 (Floradale Road), On All Entry and Exits. Trussler Road (Regional Road 70) and Cedar Creek Road (Regional Road 97) in the Township

That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-23-002, dated April 19, 2023: a. Heidi Peller-Oliver for a term ending June 2026 b. Susan Burke for a term ending June 2026