Council Meeting

That a closed meeting of Council be held on May 22, 2024 at 5:05 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: a proposed disposition of land; proposed acquisition of lands; and personal matters about an identifiable individual, including municipal or local board employees. In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following minutes be approved. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council go into Committee of the Whole to consider reports. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Finance Reports items be received for information and approved. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the Regional Municipality of Waterloo approve the replacement of three (3) Volvo L150 Loaders from Strongco Corporation at an estimated cost of $2,228,400.00 subject to the applicable US/Canadian dollar exchange rate in effect at the time of order plus all applicable taxes as set out in report COR-TRY-24-015 dated May 22, 2024.

That the Regional Municipality of Waterloo pass a by-law to provide for a loan under the Tile Drainage Act in accordance with rating by-law 17/2024 passed by the Council of the Township of Wellesley on May 14, 2024, as set out in report COR-TRY-24-016 dated May 22, 2024.

That the Regional Municipality of Waterloo increase the consulting services agreement with Associated Engineering Ltd. for C2019-21 Consultant Engineering Services for Detailed Design and Services during Construction for the Operational Biosolids Storage – Galt and Waterloo Wastewater Treatment Plants (WWTPs) in the amount of $601,062.84 for a total cost of $2,743,681.84 plus all applicable taxes as set out in report COR-TRY-24-018 dated May 22, 2024.

That the Regional Municipality of Waterloo take the following action with respect to Request for Proposal P2024-09 as set out in report COR-TRY-24-017 dated May 22, 2024: Accept the proposal of Savic Homes Ltd. (Savic) for P2024-09 Region of Waterloo Surplus Land For Affordable Housing, 1388 Highland Road West, Kitchener, ON (the “Highland Property”); and Authorize the Commissioner, Planning, Development & Legislative Services to execute the Agreement of Purchase and Sale in the form and content satisfactory to the Regional Solicitor.

That the Regional Municipality of Waterloo take the following actions with respect to T2024-129 - Ottawa Street Improvements (Regional Road No.4) Fischer-Hallman Road to Mowat Boulevard as set out in report COR-TRY-24-019 dated May 22, 2024. Accept the tender of Capital Paving Inc for the T2024-129 - Ottawa Street Improvements (Regional Road No.4) Fischer-Hallman Road to Mowat Boulevard in the amount of $10,117,000.00 plus all applicable taxes; and Approve an increase in project cost of $573,300 gross and $0 net to facilitate work undertaken on behalf of City of Kitchener.

That the Regional Municipality of Waterloo increase the consulting services agreement with BT Engineering for Contract Administration and Inspection Services on Contract T2022-158 Highway 7/8 Pedestrian and Cycling Bridge from Strasburg Road to Avalon Place in the amount of $730,000 plus all applicable taxes as set out in report COR-TRY-24-020 dated May 22, 2024; and That the 2024 Capital Budget for project 66114 in the Grand River Transit Capital Program be increased by $742,800 as outlined in Appendix A.

That the following recommendation from the Library Committee be approved: That the Region of Waterloo Library Committee take the following action with respect to the 2023 Year End Financial Results as set out in report COR-CFN-24-008 dated April 30, 2024: Approve the attached 2023 financial results for the Region of Waterloo Library; and Allocate the 2023 Region of Waterloo Library operating surplus in the amount of $145,277 to the Library Capital Reserve. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendations from the Licensing and Hearings Committee be approved: That the Regional Municipality of Waterloo approve an amendment to Bylaw 16-044, a Bylaw to Licence, Regulate and Govern Brokers, Owners and Drivers of Taxi Cabs, as follows: Increase the meter drop rate from $3.50 to $4.50. In Favor (14) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and C. Huinink Opposed (1) K. Williams

That the Regional Municipality of Waterloo accept the transfer for nominal consideration of the community housing project owned by Better Canada Homes Inc. ("Better Canada"), municipally known as 595 Greenfield Ave, Kitchener, ON, to the Regional Municipality of Waterloo’s housing stock commonly

That the following recommendations from the Community and Health Services Committee be approved: That the Regional Municipality of Waterloo take the following action with respect to the Rent Framework for Waterloo Region Housing Community Spaces as set out in report CSD-HOU-24-009 dated May 7, 2024: Approve the Rent Framework for Waterloo Region Housing Community Spaces as detailed in Appendix A; and Authorize the Commissioner of Community Services or the Commissioner of Engineering and Environmental Services to execute Waterloo Region Housing Community Space lease agreements and any ancillary documentation, subject to the parameters of Report CSD-HOU-24-009 and also to the satisfaction of the Regional Solicitor. That the Regional Municipality of Waterloo approve the revised Terms of Reference for the Public Art Advisory Committee as described and attached in Appendix A of Report PDL-CUL-24-006, dated May 7, 2024. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following recommendations from the Audit Committee be approved: That the Regional Municipality of Waterloo approve the attached Consolidated Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements, all for the fiscal year ending December 31, 2023, as set out in Report COR-TRY-24-013 dated May 14, 2024. In Favor (14) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams Opposed (1) R. Deutschmann

That the Regional Municipality of Waterloo undertakes the following with respect to a portion of the Region-owned lands municipally known as 30 Lauris Avenue, in the City of Cambridge, and legally described as Lot 106 to Lot 110 Part Block B, Registrar’s Compiled Plan 1066; Cambridge, being Part of PIN 03821-0808 (LT) (the “Lands”): Authorize the Commissioner, Planning, Development and Legislative Services to execute an Agreement of Purchase and Sale with Waterloo Catholic District School Board (WCDSB), and any ancillary documents, on behalf of the Region to sell part of the Lands for a 4 metre wide and 32 metre long walkway from Lauris Avenue to the abutting school lands, being approximately 0.013ha (0.032ac) (Walkway), to be described on a reference plan of survey, for the sum of $2.00, with all terms, conditions and documentation to the satisfaction of the Regional Solicitor, in accordance with the Region’s Disposal of Land By-Law (No. 20-042). Authorize the Commissioner, Planning, Development and Legislative Services to execute an Agreement of Purchase and Sale with the owner(s) of 40 Lauris Avenue, and any ancillary documents, on behalf of the Region to sell part of the Lands, being an irregular-shaped parcel between the Walkway and the lot line between Lots 105 and 106, Registrar’s Compiled Pla 1066, being approximately 0.01ha (0.02ac), to be described on a reference plan of survey, for the sum of $2.00, with all terms, conditions and documentation to the satisfaction o

That Committee of the Whole rise and Council resume. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That Council adopt the proceedings of Committee of the Whole. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

WHEREAS the title of Planning and Works no longer represents the full scale of the committee's responsibilities and can be confusing to residents; AND WHEREAS the Region’s strategic priority “Climate Aligned Growth”, our climate goals, our commitment to our natural heritage system, including rivers and streams, water and ground water resources, transit, waste and other environmental issues could be better represented by "Sustainability” AND WHEREAS the title should be modernized from the non-descriptive term "Works" to the more descriptive term "Infrastructure " including roads, transportation, waste, water and wastewater facilities; AND WHEREAS the Region’s strategic priority “Housing for All” directs our commitment to land readiness and the more accurate term “development” to support both housing and employment solutions for the Region’s growing population; THEREFORE be it resolved that the title of the standing committee Planning and Works be updated to the Sustainability, Infrastructure and Development Standing Committee. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That the following by-laws be approved. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

That a By-law in respect of the Tile Drainage Debentures – Township of Wellesley be read a first, second and third time, finally passed and numbered 24-015, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to authorize the borrowing upon amortizing debentures in the principal amount of $1,138,652 for a capital work of the Regional Municipality of Waterloo be read a first, second and third time, finally passed and numbered 24-016, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Amend By-law 16-044, as amended, being a By-law to Licence, Regulate and Govern Brokers, Owners and Drivers of Taxi-Cabs within the Regional Municipality of Waterloo and to Repeal By-laws 04-069, 04-070 and 04-071, as amended (Maximum initial meter fare), be read a first, second and third time, finally passed and numbered 24-017, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Appoint an Acting Treasurer and to repeal By-Law Number 12-009 be read a first, second and third time, finally passed and numbered 24-018, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Appoint Deputy Clerks, in the absence of the Regional Clerk and Deputy Clerk and to Repeal By-law 20-037, be read a first, second and third time, finally passed and numbered 24-019, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on May 22, 2024 be read a first, second and third time, finally passed and numbered 24-021, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 8:30 p.m. In Favor (15) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

Motion to Reconvene into Open Session C. Huinink left the meeting at 7:05 PM. () B. Vrbanovic left the meeting at 7:06 PM. () That Council reconvene into Open Session. In Favor (12) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

That a closed meeting of Council be held on May 22, 2024 at 5:05 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: a. a proposed disposition of land; b. proposed acquisition of lands; and c. personal matters about an identifiable individual, including municipal or local board employees. In Favor (13): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Nowak, N. Salonen, B. Vrbanovic, K. Williams, and P. Wolf

That the following minutes be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That Council go into Committee of the Whole to consider reports. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That the Finance Reports items be received for information and approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That the Regional Municipality of Waterloo take the following action with respect to Request for Proposal P2024-09 as set out in report COR-TRY-24-017 dated May 22, 2024: a. Accept the proposal of Savic Homes Ltd. (Savic) for P2024- 09 Region of Waterloo Surplus Land For Affordable Housing, 1388 Highland Road West, Kitchener, ON (the “Highland Property”); and b. Authorize the Commissioner, Planning, Development & Legislative Services to execute the Agreement of Purchase and Sale in the form and content satisfactory to the Regional Solicitor.

That the Regional Municipality of Waterloo take the following actions with respect to T2024-129 - Ottawa Street Improvements (Regional Road No.4) Fischer-Hallman Road to Mowat Boulevard as set out in report COR-TRY-24-019 dated May 22, 2024. a. Accept the tender of Capital Paving Inc for the T2024-129 - Ottawa Street Improvements (Regional Road No.4) Fischer- Hallman Road to Mowat Boulevard in the amount of $10,117,000.00 plus all applicable taxes; and b. Approve an increase in project cost of $573,300 gross and $0 net to facilitate work undertaken on behalf of City of Kitchener.

That the following recommendation from the Library Committee be approved: 1. That the Region of Waterloo Library Committee take the following action with respect to the 2023 Year End Financial Results as set out in report COR-CFN-24-008 dated April 30, 2024: a. Approve the attached 2023 financial results for the Region of Waterloo Library; and b. Allocate the 2023 Region of Waterloo Library operating surplus in the amount of $145,277 to the Library Capital Reserve. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That the following recommendations from the Planning and Works Committee be approved: 1. That the Regional Municipality of Waterloo support the updated Source Protection technical assessment that applies within the Region of Waterloo in the draft amended Grand River Source Protection Plan, as described in Report EES-WAS-24-005, dated May 7, 2024. 2. That the Regional Municipality of Waterloo approve the recommended design for a proposed multi-lane roundabout at New Dundee Road (Regional Road 12) and Strasburg Road in the City of Kitchener, as described in Report EES- DCS-24-004, dated May 7, 2024. Upon completion of construction, that The Regional Municipality of Waterloo amend Traffic and Parking By-law 16-023, as amended to: a. Remove from Schedule 17, Rates of Speed, 80 km/h on New Dundee Road (Regional Road 12) from 500 meters east of Fischer-Hallman Road (Regional Road 12) to 550 meters west of Homer Watson Boulevard (Regional Road 28); b. Add to Schedule 17, Rates of Speed, 80 km/h on New Dundee Road (Regional Road 12) from 500 meters east of Fischer-Hallman Road (Regional Road 12) to 400 meters west of Strasburg Road; c. Add to Schedule 17, Rates of Speed, 60 km/h on New Dundee Road (Regional Road 12) from 400 meters west of Strasburg Road to 400 meters east of Strasburg Road; d. Add to Schedule 17, Rates of Speed, 80 km/h on New Dundee Road (Regional Road 12) from 400 meters east of Strasburg Road to 550 meters west of Homer Watson Boulevard (Regional Road 28); e. Add

That the following recommendations from the Community and Health Services Committee be approved: 1. That the Regional Municipality of Waterloo take the following action with respect to the Rent Framework for Waterloo Region Housing Community Spaces as set out in report CSD-HOU-24-009 dated May 7, 2024: a. Approve the Rent Framework for Waterloo Region Housing Community Spaces as detailed in Appendix A; and b. Authorize the Commissioner of Community Services or the Commissioner of Engineering and Environmental Services to execute Waterloo Region Housing Community Space lease agreements and any ancillary documentation, subject to the parameters of Report CSD-HOU-24-009 and also to the satisfaction of the Regional Solicitor. 2. That the Regional Municipality of Waterloo approve the revised Terms of Reference for the Public Art Advisory Committee as described and attached in Appendix A of Report PDL-CUL-24-006, dated May 7, 2024. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That the following recommendations from the Audit Committee be approved: 1. That the Regional Municipality of Waterloo approve the attached Consolidated Financial Statements, Sinking Fund Financial Statements, and Trust Fund Financial Statements, all for the fiscal year ending December 31, 2023, as set out in Report COR-TRY-24-013 dated May 14, 2024. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf Opposed (1): R. Deutschmann

That Committee of the Whole rise and Council resume. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That Council adopt the proceedings of Committee of the Whole. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That the following by-laws be approved. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf

That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Pedestrian Crossovers, Lane Designations and Rates of Speed, Fischer-Hallman Road, City of Kitchener) be read a first, second and third time, finally passed and numbered 24-020, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

That the meeting adjourn at 8:30 p.m. In Favor (15): K. Redman, D. Craig, R. Deutschmann, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, K. Williams, and P. Wolf