Strategic Planning and Budget Committee

the 2026 Waterloo Region Police Service proposed operating budget reflects the increased operational policing needs expressed by our growing community; And whereas the Waterloo Region Police Service (WRPS), under contract at the present time with the Region of Waterloo as the PSAP for emergency services within Waterloo region has identified the need for a new, modern communications centre to serve our community and their contractual partners; And whereas the WRPS has expressed an ambition to build a shared services centre that goes beyond their mandate as a PSAP and as a police service; And whereas as of this date no potential partners have come forward with a signed agreement to be part of an over-sized new facility, and it is highly unlikely that all three emergency services would engage in this partnership in any foreseeable future; Be It Resolved: a) That Region of Waterloo Council not approve the 2026 Waterloo Regional Police Service Capital Budget as presented; b) And further that Region of Waterloo staff send the proposed budget to the WRPS and be directed to work with the Waterloo Region Police Service to bring back a capital budget for consideration that reduces the overall capital ask by WRPS to something that is both more affordable and considers overall debt load by Region of Waterloo taxpayers when considering other critical investments and needed debt for the region and area municipalities including for affordable housing, water system improvements, local share

That the Regional Municipality of Waterloo take the following action with respect to the 2026 Waterloo Region Police Service Budget: ​ Approve the Waterloo Regional Police Service (WRPS) 2026 Operating Budget with a net expenditure of $298,951,621 and a property tax levy of $272,610,413; and​ In Favor (13) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, N. Salonen, C. Huinink, and J. Gowing Opposed (3) P. Wolf, C. James, and M. Rodrigues

That the Regional Municipality of Waterloo take the following action with respect to the 2026 Waterloo Region Police Service Budget: 2. Approve the Waterloo Regional Police Service 2026 Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of Police Services Board report #2025-350, dated November 12, 2025, subject to final adjustments for 2025 carry-forwards. In Favor (9) J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, and P. Wolf Opposed (7) B. Vrbanovic, J. Liggett, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

WHEREAS all customers on GRT buses will interact with an operator upon boarding the bus until such time as GRT has developed plans for all-door boarding; AND WHEREAS the expansion of fare inspectors onto GRT buses could be seen as unnecessarily punitive; THEREFORE BE IT RESOLVED that the proposed GRT fare inspector expansion onto buses be removed from the 2026 budget, and corresponding FTE, revenue and expenses be so adjusted. In Favor (11) B. Vrbanovic, J. Erb, S. Shantz, S. Foxton, D. McCabe, D. Craig, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (5) J. Nowak, K. Redman, M. Harris, J. Liggett, and P. Wolf

WHEREAS Waterloo Region’s senior population is growing, with many living on fixed incomes and facing barriers to housing, health care, and community connection; WHEREAS 35% of seniors rely solely on CPP, OAS, GIS (approx. $27,000/year), making transit costs unaffordable for many; WHEREAS the Affordable Transit Program has complex eligibility and digital barriers, leaving many seniors excluded; WHEREAS free transit days reduce cost and complexity, encourage seniors to try GRT, and have increased ridership in other municipalities; THEREFORE BE IT RESOLVED THAT: Regional Council direct staff to implement a pilot offering free GRT transit one day per week for all residents aged 65 and older, starting in Q1 2026 for at least six months. The pilot will: Consult seniors and community groups to select the most effective day(s); Include marketing, PRESTO integration, and customer support; Provide cost estimates and explore provincial/federal offsets; Staff will report back to Council with evaluation findings and recommendations for continuation, adjustment, or termination of the program following completion of the pilot And that the GRT App Pay be added to the pilot project in order for data to be analyzed. In Favor (14) B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (2) J. Erb, and M. Harris

Kiwanis Transit provides specialized rural transit services that support mobility, accessibility, and independence for residents across the townships of Wellesley, Wilmot and Woolwich; and Whereas ridership demand and service pressures have increased, resulting in the need for an additional vehicle to maintain reliable service levels and meet community needs, also supported by the Regional Right turn Left Turn report; and Whereas the Rural Transit Reserve was established to support capital requirements for rural transit, and currently holds sufficient funds to support this purchase; and Whereas the use of the Rural Transit Reserve ensures that this acquisition has no impact on the tax levy; Therefore be it resolved that: Regional Council approve the purchase of one (1) additional bus for Kiwanis Transit to support rural specialized transit service delivery; and That the capital cost of the bus be funded entirely through the Rural Transit Reserve; and That staff work with Kiwanis Transit staff to ensure the appropriate procurement process is executed and that the purchased vehicle meets the operational needs of the service. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (1) C. James

the Region of Waterloo currently charges a $0.11 per-trip licensing fee and a $0.10 per-trip accessibility fee for ridesharing services, for a total of $0.21 per trip; and Whereas the 2026 preliminary budget recommends an increase in the per-trip licensing fee to $0.25; and Whereas staff have advised that the Region’s current per-trip fee structure remains below that of many comparable Ontario municipalities, including Toronto, Hamilton, and London; and Whereas rideshare programs operating in Waterloo Region are predominantly large U.S.-based companies that generate significant profit from local residents and local drivers, and their expansion has contributed to a decline in ridership for municipally licensed taxi drivers; and Whereas current rideshare programs do not provide accessible transportation options, and therefore are not able to serve all members of the community equitably; and Whereas accessibility fees collected by the Region are directed to the Accessibility Fund, which supports essential programs such as driver incentives, accessible taxi van subsidies, and the TaxiScrip program; and Whereas updated analysis from staff indicates that projected ride volumes can be increased from 3.62 million to 4.96 million rides in 2026, resulting in an additional $335,000 in revenue to support the 2026 Operating Budget; and Whereas staff further estimate that increasing the per-trip accessibility fee to $0.15, would generate approximately $248,000 in additional revenue in 2026

WHEREAS, the third pillar of the strategic plan set by this regional council is equitable services and opportunities and it remains a challenge for MobilityPlus customers to book trips they want at the times they need, through MobilityPlus, especially at peak times of day (e.g. between 8-10am and 3-5pm). WHEREAS, the Taxi Coupon Program was created not only to alleviate overcapacity on MobilityPlus vehicles, but to provide MobilityPlus customers with transit alternatives and provide a certain level of business to accessible taxi brokers. WHEREAS, ride share companies such as Uber and Lyft do not provide any accessible services and it is imperative that we maintain, if not increase, accessible taxi business in our region. WHEREAS, even at the current rate, there are many MobilityPlus customers that cannot benefit from the Taxi Coupon Program because it exceeds their budget. WHEREAS, many of the people utilizing the Taxi Coupon Program are on fixed incomes and raising the price of Taxi Coupons stands to negatively impact their ability to participate fully in our region. WHEREAS, customers using conventional transit will absorb a 0% fee increase on GRT in 2026 and it is wholly inequitable to raise the taxi coupon price by 33%. AND WHEREAS, the cost to GRT to schedule trips to and from a GRT customer service location in order for MobilityPlus customers to pick up their taxi coupons in person is greater than the cost to deliver them via postal service or courier. THEREFORE BE IT R

That a closed meeting of the Strategic Planning and Budget Committee be held on December 16, 2025 at approximately 12:30 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: Discussing a matter related to labour relations (Councillor B. Vrbanovic, Re: In-Camera Item). In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Strategic Planning and Budget Committee reconvene into open session.

WHEREAS an update on the Downtown Public Space Litter Container (Sani-Can) Collection was provided in October 2025 (EES-WMS-25-004) and outlined that Regional staff will continue to work with area municipalities to develop an equitable, long-term strategy to manage sani-cans within respective core areas; WHEREAS Downtown Sani-Can Collection is a vital service for core areas, supporting business vitality, health, cleanliness, and investment; WHEREAS efficiencies would be achieved by continuing an existing service in 2026 while an equitable and long-term strategy is developed; THEREFORE BE IT RESOLVED that: Downtown Public Space Litter Container (Sani-Can) Collection at 2025 service levels, in the amount of $120,000, be funded by a 0.01% increase to the property tax levy (base budget); and Regional staff report to the Sustainability, Infrastructure, and Development Committee prior to approving the 2027 Budget on an equitable long-term strategy for Downtown Sani-Can Collection, in consultation with but not limited to all Business Improvement Areas (BIAs) and area municipal staff. In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

And that staff be directed to present a recommendation for fee for service program three times a year (April, August and December) In Favor (10) B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, N. Salonen, and J. Gowing Opposed (6) J. Erb, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

WHEREAS the Region of Waterloo currently provides a twice-annual student move-out waste collection program in select off-campus neighbourhoods in the City of Waterloo; AND WHEREAS this program is not part of the standard waste management service delivered across the Region and is not funded through any municipal or university contribution other than the regional tax levy; AND WHEREAS students who live off campus reside in neighbourhoods across Kitchener, Cambridge, and (a smaller portion) in the Townships, yet no equivalent service is provided in those municipalities, raising concerns regarding equity and fairness across the Region; AND WHEREAS off-campus student waste concerns arise from landlord, tenant, and university responsibilities, rather than from regional service gaps; AND WHEREAS the continuation of this program creates an inconsistent standard of service and places an additional burden on the regional tax base for an issue that falls outside the Region’s core mandate; THEREFORE BE IT RESOLVED THAT the Region of Waterloo discontinue the student move-out waste collection program beginning in 2026; AND THAT Waste Management staff work with the City of Waterloo, University of Waterloo, Wilfrid Laurier University, and local landlords to ensure appropriate transition planning using existing property standards, by-law enforcement, and university-supported programs are supported during this transition of service level. as amended. In Favor (6) B. Vrbanovic, S. Shantz, J. L

that staff be directed to present a recommendation for fee for service program three times a year (April, August and December). In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (2) D. McCabe, and P. Wolf

for more than 20 years, municipal, business, community, and civic leaders in Waterloo Region have proactively supported immigrant and refugee settlement, recognizing that newcomers are vital to the economic, social, and cultural success of our community; and Whereas the Federal government recommitted to a stable immigration system as part of its Budget 2025 Plan for Building a Stronger Economy to unlock the potential of those who come from around the world to work, study, join family or are fleeing war and persecution, Whereas immigration continues to be a primary driver of Waterloo Region’s future growth, requiring strong local coordination to support the more than 10,000 new immigrants who arrive in Waterloo Region each year; and Whereas the Immigration Partnership Waterloo Region provides essential coordination across housing, employment, health, education, and settlement systems, strengthening the work of more than 70 partner organizations across both urban and rural communities; and Whereas the Immigration Partnership convenes a collaborative network of over 100 partners, including agencies, employers, post-secondary institutions, cultural groups, and volunteer community members, demonstrating a sustained, community-driven commitment to building a welcoming, prosperous, and resilient Waterloo Region; and Whereas the Immigration Partnership’s long-term, diversified funding strategy includes public, private, and charitable contributions, along with proportional requests to

the People’s Purse is an in-year discretionary funding envelope within the PECH, Equity Systems Access, of which $200,000 is allocated for emergent initiatives reviewed by the PECH Co-Creators group; and Whereas reliance on in-year discretionary spending funds is not aligned with principles of good governance, transparent budgeting, or predictable long-term financial planning; and Whereas staff have identified the People’s Purse allocation could be a means for further budget reduction; Therefore be it resolved that $150,000 of the PECH - Equity Systems Access for the People’s Purse discretionary allocation be removed from the 2026 Region of Waterloo budget. In Favor (2) M. Harris, and N. Salonen Opposed (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

WHEREAS local research, including Project Willow (2022), shows that 74% of women experiencing homelessness report weekly gender-based violence, and both gender-based violence (GBV) and intimate partner violence (IPV) are well-established drivers of women’s homelessness; and WHEREAS women and gender-diverse individuals experiencing homelessness are less likely to use co-ed shelters due to high risks of sexual violence, instead relying on hidden and unsafe alternatives such as riding buses overnight or remaining in dangerous domestic situations; and WHEREAS there is a documented disparity between services for men and women in Cambridge, with approximately 80 beds for men and 20 beds for women, and only one overnight warming centre that serves men only; and WHEREAS since August 2024, the only women’s shelter in Cambridge has recorded more than 130 turn-aways, demonstrating persistent unmet need for safe, dedicated services for women locally; and WHEREAS the men’s warming centre in Cambridge is currently funded at $440,000 for five months of operation, highlighting a significant imbalance in available warming services between men and women; THEREFORE BE IT RESOLVED THAT the Regional Municipality of Waterloo direct staff to include $176,000 in the 2026 Regional Budget—equivalent to two month’s of operations in from November to December 2026 —for the launch of a 20-bed women’s overnight warming centre in Cambridge; AND BE IT FURTHER RESOLVED THAT the service be annualized in the 20

a previous Council directed the Waterloo Regional Heritage Foundation to undertake a strategic planning process that incorporated enhanced equity, diversity, and inclusion opportunities within the groups heritage work; and Whereas the Waterloo Regional Heritage Foundation has completed this strategic plan and presented to Regional Council thus fulfilling the direction provided by Council; and Whereas the Foundation has, in both the previous budget cycle and again in the current year, formally requested the reinstatement of its annual operating funding; and Whereas consistent funding is required to support the Foundation’s mandate; Therefore be it resolved that the Region of Waterloo reinstate annual funding for the Waterloo Regional Heritage Foundation in the amount of $100,000, beginning in the 2026 fiscal year; and That this amount be established as an ongoing part of the base budget. In Favor (13) B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (2) J. Erb, and M. Harris

the Province of Ontario, through Bill 23, Bill 185, and related housing initiatives, has directed municipalities—particularly upper-tier municipalities—to streamline planning approvals, reduce red tape, and support gentle density of up to four units per lot; Whereas section 69 of the Planning Act and section 391 of the Municipal Act, 2001 require planning fees to be reasonable, proportionate, and tied to the anticipated cost of processing each class of application; Whereas the Region’s Watson & Associates Activity-Based Costing (ABC) review identifies average system-level costs, but also acknowledges that individual applications vary significantly in complexity and staff effort, and therefore do not support uniform blanket fees; Whereas the proposed 2026 planning fee schedule includes several fixed fees that apply equally to minor infill and gentle-density applications as to large, complex developments, despite substantial differences in required Regional review; Whereas several Ontario municipalities—upper- and lower-tier—use tiered fee structures, base-plus-scaling models, or deposit/hourly systems to reflect project size and complexity, demonstrating that more proportional approaches are both feasible and compatible with cost recovery; Therefore be it resolved that: For the purposes of budget, council freeze the planning and development fees at the 2025 levels; and, That Regional staff bring forward, an Alternative Planning Application Fee Framework, building on the Watson

the Regional library service paid for part of a salary for a SWIRL staff role in past budgets; and Whereas the library committee requested in early 2025 a 3rd party audit to investigate speculated misuse of library funds; and Whereas the 3rd party audit conducted by KPMG, identified that the total amount of $92,278.76 allocated to the SWIRL role over two budgets was not expended on library programming or related services; and Whereas it is appropriate financial practice to reconcile internal allocations to reflect actual service delivery; Therefore be it resolved that: As part of the 2026 Budget, an internal transfer be authorized from the tax stabilization reserve to reimburse the Library Services budget in the amount of $92,278.76 to reflect the library funds that were incorrectly put towards SWIRL programming; and That 50% of the funds be put into the library reserve funding and 50% towards the Regional Library budget to reduce the levy increase for library for 2026; and That the KPMG report referenced in relation to the SWIRL role be provided to all of Regional Council, as it was previously shared with the Library Committee, but should be reported to the Board as well, to ensure consistent access to information for decision-making. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing Opposed (1) M. Harris

Whereas, Arthur St. remains a major transportation corridor, creating traffic back ups at both Listowel and Sawmill roads at certain times of day. Be it resolved that Regional staff review ASAP the traffic signals at Listowel Road and implement changes by March 2026. And further that Regional staff investigate the possibility of lengthening the entrance and exit lanes to the roundabout both northbound and southbound to relieve congestion, reporting back on options by May 2026. In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Arthur St. Downtown configuration is somewhat dependent on the volume of truck traffic. And whereas residents have received injuries simply crossing Arthur St. And whereas residents are comfortable cycling on Elmira side streets and trail systems. Therefore be it resolved that a simple Arthur St. reconstruction begin in 2026 to be completed in 2027 as recently promised, without the need for cycling lanes. In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and J. Gowing Opposed (2) M. Harris, and M. Rodrigues

the Elmira downtown redevelopment has been on hold for over 10 years awaiting a bypass study. And whereas the residents of Elmira attended two public meetings, one for the completion of Arthur Street downtown and one for a bypass and traffic flow between Elmira and Waterloo, engaging passionately with Regional Staff on their desires. And whereas the promised completion date of the study has been delayed once again. And whereas Woolwich Township staff have been working with Regional staff and looking for more cost effective options for a truck route. THEREFORE BE IT RESOLVED that an Elmira Bypass be included as a placeholder in the Ten Year Capital Forecast for the year 2030 as an unfunded project, to be refined following Regional Council's adoption of the Environmental Assessment in 2026. In Favor (16) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the motion be amended to strike out: 4. Museum General Tax Supp Cap Reserve Transfer $500,000 Leave $4,657,000 And That the motion be amended to read: That the following one-time adjustments be made to transfer the following $1,233,000 reserve funds to the Tax Stabilization Reserve Fund, to be then used to reduce the tax rate by a further $500,000 minimum in 2026. In Favor (11) J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, and M. Rodrigues Opposed (5) B. Vrbanovic, M. Harris, D. McCabe, N. Salonen, and J. Gowing

That the motion be amended to strike out: 1. Strategic Plan Reserve Transfer $200,000 Leave $377,306 And that the motion be amended to read: 3. Insurance Reserve Fund Transfer $500,000 Leave $6,168,253 In Favor (11) B. Vrbanovic, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing Opposed (5) J. Erb, J. Nowak, M. Harris, D. McCabe, and N. Salonen

That the following one-time adjustments be made to transfer the following $1,233,000 reserve funds to the Tax Stabilization Reserve Fund, to be then used to reduce the tax rate by a further $500,000 minimum in 2026. Strategic Plan Reserve Transfer $200,000 Leave $377,306 General Tax Supported Capital Reserve Transfer $400,000 Leave $7,028,845 Insurance Reserve Fund Transfer $500,000 Leave $6,168,253 Museum General Tax Supp Cap Reserve Transfer $500,000 Leave $4,657,000 Airport Capital Reserve Transfer $333,000 Leave $9,000,000 In Favor (14) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing Opposed (2) D. McCabe, and C. Huinink

That staff further adjust the 2026 rate based capital budget by a total of $4,741,000 and that staff be directed to adjust the 10 year capital budget by the equivalent amount per year to ensure this is a sustainable adjustment beyond 2026. For 2026, the further recommended adjustment is as follows: Reduce the contributions to reserve fund by $4,741,000 in 2026 for a deferral of Road Improvements – Sportsworld Drive (King to Sportsworld Cres) And that the levy be reduced by a corresponding amount In Favor (5) B. Vrbanovic, J. Liggett, D. Craig, N. Salonen, and J. Gowing Opposed (10) J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

That staff adjust the 2026 rate based capital budget by a total of $ 4,800,000 and that the 10-year capital budget be adjusted by the equivalent amount per year to ensure this is a sustainable adjustment beyond 2026. For 2026, the further recommended adjustment is as follows - reduce the contributions to reserve fund by $4,800,000 in 2026. Housing Studies/ Pooled Assets reduced by $500,000 GRT Bus Station Area Improvements Transit Capital Reserve reduced by $250,000 GRT Miscellaneous Property Acquisitions reduced by $500,000 GRT Passenger Info Displays reduced by $200,000 GRT Conestoga College Transit Terminal reduced by $500,000 FACILITIES – Core Space Optimization – Phase 3 reduced by $500,000 FACILITIES – 150 Frederick Building Renewal reduced by $500,000 FACILITIES – 99 Regina reduced by $250,000 AIRPORT CAPITAL RESERVE reduced by $200,000 ADMIN – DOCS MODERNIZATION reduced by $250,000 MUSEUM DEVELOPMENT reduced by $ 850,000 $750,000 INFORMATION SERVICES – TELEPHONE SYSTEM UPGRADE reduced by $400,000 And reduce the levy by a corresponding amount. In Favor (6) B. Vrbanovic, M. Harris, D. Craig, P. Wolf, N. Salonen, and J. Gowing Opposed (9) J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, J. Liggett, C. James, C. Huinink, and M. Rodrigues

the Region of Waterloo currently provides an uncapped conference and professional development budget for Members of Council, permitting reimbursement for up to three (3) conferences per Councillor per year; and Whereas a review of historical expenditures from 2018–2025 shows that the average cost of the most expensive annual conference attended by Councillors is $3,072, with costs in recent years trending closer to $3,500; and Whereas fiscal responsibility, prudent budgeting, and alignment with resident expectations require Council to demonstrate leadership in containing discretionary spending; and Whereas ensuring access to at least one high-quality learning or conference opportunity per year continues to support Council’s effectiveness, professional growth, and informed decision-making; and Whereas the Regional Chair, as Head of Council and representative for the Region of Waterloo, is required to attend multiple provincial and national conferences annually as part of intergovernmental responsibilities and regional advocacy efforts; THEREFORE BE IT RESOLVED THAT: The Councillor conference and professional development allocation be amended to permit coverage for up to one (1) conference per Councillor per calendar year; and A maximum annual reimbursement limit of $3,500 per Councillor be established for conferences and professional development expenses, inclusive of registration, travel, accommodation, and related eligible costs; and The Regional Chair’s current allocation p

That the training expenses expense be capped at a total of 3,169,000, reducing the overall proposed increase to the tax rate by $100,000 In Favor (10) B. Vrbanovic, J. Erb, J. Nowak, M. Harris, S. Foxton, J. Liggett, D. Craig, N. Salonen, M. Rodrigues, and J. Gowing Opposed (5) K. Redman, D. McCabe, P. Wolf, C. James, and C. Huinink

That the facility occupancy expense increase be capped at 5% in 2026, reducing the overall proposed increase to the tax rate by $305,000. In Favor (7) B. Vrbanovic, M. Harris, J. Liggett, D. Craig, C. James, N. Salonen, and J. Gowing Opposed (8) J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. Huinink, and M. Rodrigues

That the facilities maintenance expense be capped at 15% in 2026, reducing the overall proposed increase to the tax rate by $580,000. In Favor (5) B. Vrbanovic, J. Liggett, D. Craig, N. Salonen, and J. Gowing Opposed (10) J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

That the professional fees & services expense be capped at 13% in 2026, reducing the overall proposed increase to the tax rate by $825,000. In Favor (5) B. Vrbanovic, M. Harris, J. Liggett, D. Craig, and N. Salonen Opposed (9) J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

That the Regional Municipality of Waterloo defer the motion discussed under item 6.30 to Administration and Finance Committee May 5, 2026. In Favor (12) J. Erb, J. Nowak, K. Redman, M. Harris, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing Opposed (3) B. Vrbanovic, S. Foxton, and N. Salonen

That the previous question be called. In Favor (7) J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, P. Wolf, and C. James Opposed (8) B. Vrbanovic, D. McCabe, J. Liggett, D. Craig, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025: Increase 2026 operating budget ridesharing fee revenues by $335,000 as a result of higher estimated trips; In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025: b. Amend the 2026 operating budget to include a contribution to the Tax Stabilization Reserve in the amount of $2,460,000; In Favor (6) K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, and M. Rodrigues Opposed (9) B. Vrbanovic, J. Erb, J. Nowak, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and J. Gowing

That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025: c. Adjust the 2026 operating budget for Children’s Services to reflect increased Provincial funding and associated expenditures by $15,812,565 (no levy impact); and In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025: d. Amend the 2026 Capital Budget by increasing Paramedic Services expenditures and Ministry funding by $520,000 for the purchase of vehicles associated with Community Paramedicine program delivery. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

* Amended That the Regional Municipality of Waterloo take the following action with respect to the 2026 Region of Waterloo Libraries (RWL) Budget:​ Approve the 2026 RWL Operating Budget with a net expenditure of $3,808,307 and a net property tax levy of $3,313,844, as amended by Budget Committee on December 16, 2025. Approve the 2026 RWL Library Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of Report COR-CFN-25-016, dated October 14, 2025, subject to final adjustments for 2025 carry-forwards. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo repeal By-Law 24-052, (A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 23-062, as Amended) and pass a new Fees and Charges Bylaw including the new and adjusted fees and charges in the 2026 Budget as set out in report COR-CFN-25-026 dated December 16, 2025 and as amended by Budget Committee on December 16, 2025. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo a dopt report COR-CFN-2 5-025 dated December 1 6 , 202 5 titled “Municipal Budget Regulation” as required by Ontario Regulation 284/09. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

That the Regional Municipality of Waterloo take the following action with respect to the 2026 Plan and Budget, as amended: ​ ​ Approve the 2026 Plan as set out Appendix A of report COR-CFN-25-027 dated December 16, 2025; ​ ​ Approve the 2026 Operating Budget as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025 and as amended by Budget Committee on December 16, 2025, with a net expenditure of $1,801,533,210 and a property tax levy of $887,328,641 in 2026;​ ​ Approve the 2026 Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025, and as amended by Budget Committee on December 16, 2025 and subject to final adjustments for 2025 project carry-forwards. In Favor (11) J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing Opposed (4) B. Vrbanovic, J. Liggett, D. Craig, and N. Salonen

That the meeting adjourn at 7:37 p.m. In Favor (15) B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

Whereas the 2026 Waterloo Region Police Service proposed operating budget reflects the increased operational policing needs expressed by our growing community; And whereas the Waterloo Region Police Service (WRPS), under contract at the present time with the Region of Waterloo as the PSAP for emergency services within Waterloo region has identified the need for a new, modern communications centre to serve our community and their contractual partners; And whereas the WRPS has expressed an ambition to build a shared services centre that goes beyond their mandate as a PSAP and as a police service; And whereas as of this date no potential partners have come forward with a signed agreement to be part of an over-sized new facility, and it is highly unlikely that all three emergency services would engage in this partnership in any foreseeable future; Be It Resolved: a) That Region of Waterloo Council not approve the 2026 Waterloo Regional Police Service Capital Budget as presented; b) And further that Region of Waterloo staff send the proposed budget to the WRPS and be directed to work with the Waterloo Region Police Service to bring back a capital budget for consideration that reduces the overall capital ask by WRPS to something that is both more affordable and considers overall debt load by Region of Waterloo taxpayers when considering other critical investments and needed debt for the region and area municipalities including for affordable housing, water system improvements, loca

That the Regional Municipality of Waterloo take the following action with respect to the 2026 Waterloo Region Police Service Budget: 1. Approve the Waterloo Regional Police Service (WRPS) 2026 Operating Budget with a net expenditure of $298,951,621 and a property tax levy of $272,610,413; and In Favor (13): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and J. Gowing Opposed (3): C. James, M. Rodrigues, and P. Wolf

WHEREAS all customers on GRT buses will interact with an operator upon boarding the bus until such time as GRT has developed plans for all- door boarding; AND WHEREAS the expansion of fare inspectors onto GRT buses could be seen as unnecessarily punitive; THEREFORE BE IT RESOLVED that the proposed GRT fare inspector expansion onto buses be removed from the 2026 budget, and corresponding FTE, revenue and expenses be so adjusted. In Favor (11): D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and J. Gowing Opposed (5): K. Redman, M. Harris, J. Liggett, J. Nowak, and P. Wolf

WHEREAS during the 2025 budget discussions, Regional Council directed staff to allocate $25,000 in

WHEREAS The Vista Hills neighbourhood in Northwest Waterloo is a quickly growing centre for residents, economic development and job creation including clean tech, med tech, and similar sectors as well as a wide variety of retail and employment, AND WHEREAS GRT service, active transportation and multi-use trails to this area are very limited with Route 31 Columbia being the closest Route with the closest stop at Columbia and Sundew which is 2km from the northern most point in Vista Hills; AND WHEREAS The City of Waterloo is developing Generation Park, the first light industrial net zero employment park in Canada, that is being developed with high sustainability standards in the building and operation of the site. Businesses interesting in purchasing sites and conducting their business from Generation Park are requesting transit and active transportation access; AND WHEREAS There is longstanding community interest in improving transit service to the area both from residents, those seeking to shop in the various retail outlets in the area and from business owners, entrepreneurs and employees who will work at Generation Park; AND WHEREAS The region is currently operating a shuttle bus to provide transit service to the residents of the managed encampment and if Route 31 Columbia was initiated, the shuttle bus could potentially be discontinued and those savings could be directed to the cost of running Route 31 Columbia; THEREFORE BE IT RESOLVED THAT: 1. Region of Waterloo Council d

WHEREAS GRT’s ridership continues to increase and is 8% higher than pre-pandemic levels and continues to be on an upward trajectory despite the drastic increase and subsequent decrease of GRT ridership that resulted from Conestoga College’s enrollment of international students, and WHEREAS it is counterintuitive and inequitable to reduce GRT service in neighbourhoods which are designated as Major Transit Station Areas and which are currently being intensified and developed as transit-oriented communities, and WHEREAS North Waterloo is quickly transitioning from a low-density, car- oriented area into an area of urban intensification, with thousands of new residential housing units currently under construction and more housing units in the approvals pipeline, and WHEREAS the numerous housing units currently under construction in North Waterloo along GRT Routes 9, 13, 19 and 30 are desirable locations being developed explicitly as transit-oriented communities and WHEREAS significant investments have been made by private sector housing developers and planning work has been done by the private sector and the City of Waterloo specifically premised on the expectation of frequent local GRT service – transit-oriented communities – that will transport people of all ages and abilities to places of employment, education (secondary and post-secondary schools), entertainment, and other activities along GRT Routes 9, 13, 19 and 30, and WHEREAS this area of Waterloo is culturally diverse and

Whereas Kiwanis Transit provides specialized rural transit services that support mobility, accessibility, and independence for residents across the townships of Wellesley, Wilmot and Woolwich; and Whereas ridership demand and service pressures have increased, resulting in the need for an additional vehicle to maintain reliable service levels and meet community needs, also supported by the Regional Right turn Left Turn report; and Whereas the Rural Transit Reserve was established to support capital requirements for rural transit, and currently holds sufficient funds to support this purchase; and Whereas the use of the Rural Transit Reserve ensures that this acquisition has no impact on the tax levy; Therefore be it resolved that: 1. Regional Council approve the purchase of one (1) additional bus for Kiwanis Transit to support rural specialized transit service delivery; and 2. That the capital cost of the bus be funded entirely through the Rural Transit Reserve; and 3. That staff work with Kiwanis Transit staff to ensure the appropriate procurement process is executed and that the purchased vehicle meets the operational needs of the service. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (1): C. James

Whereas the Region of Waterloo currently charges a $0.11 per-trip licensing fee and a $0.10 per-trip accessibility fee for ridesharing services, for a total of $0.21 per trip; and Whereas the 2026 preliminary budget recommends an increase in the per-trip licensing fee to $0.25; and Whereas staff have advised that the Region’s current per-trip fee structure remains below that of many comparable Ontario municipalities, including Toronto, Hamilton, and London; and Whereas rideshare programs operating in Waterloo Region are predominantly large U.S.-based companies that generate significant profit from local residents and local drivers, and their expansion has contributed to a decline in ridership for municipally licensed taxi drivers; and Whereas current rideshare programs do not provide accessible transportation options, and therefore are not able to serve all members of the community equitably; and Whereas accessibility fees collected by the Region are directed to the Accessibility Fund, which supports essential programs such as driver incentives, accessible taxi van subsidies, and the TaxiScrip program; and Whereas updated analysis from staff indicates that projected ride volumes can be increased from 3.62 million to 4.96 million rides in 2026, resulting in an additional $335,000 in revenue to support the 2026 Operating Budget; and Whereas staff further estimate that increasing the per-trip accessibility fee to $0.15, would generate approximately $248,000 in additional revenue

WHEREAS, the third pillar of the strategic plan set by this regional council is equitable services and opportunities and it remains a challenge for MobilityPlus customers to book trips they want at the times they need, through MobilityPlus, especially at peak times of day (e.g. between 8- 10am and 3-5pm). WHEREAS, the Taxi Coupon Program was created not only to alleviate overcapacity on MobilityPlus vehicles, but to provide MobilityPlus customers with transit alternatives and provide a certain level of business to accessible taxi brokers. WHEREAS, ride share companies such as Uber and Lyft do not provide any accessible services and it is imperative that we maintain, if not increase, accessible taxi business in our region. WHEREAS, even at the current rate, there are many MobilityPlus customers that cannot benefit from the Taxi Coupon Program because it exceeds their budget. WHEREAS, many of the people utilizing the Taxi Coupon Program are on fixed incomes and raising the price of Taxi Coupons stands to negatively impact their ability to participate fully in our region. WHEREAS, customers using conventional transit will absorb a 0% fee increase on GRT in 2026 and it is wholly inequitable to raise the taxi coupon price by 33%. AND WHEREAS, the cost to GRT to schedule trips to and from a GRT customer service location in order for MobilityPlus customers to pick up their taxi coupons in person is greater than the cost to deliver them via postal service or courier. THEREFORE BE IT

That a closed meeting of the Strategic Planning and Budget Committee be held on December 16, 2025 at approximately 12:30 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters: 1. Discussing a matter related to labour relations (Councillor B. Vrbanovic, Re: In-Camera Item). In Favor (16): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

WHEREAS an update on the Downtown Public Space Litter Container (Sani-Can) Collection was provided in October 2025 (EES-WMS-25-004) and outlined that Regional staff will continue to work with area municipalities to develop an equitable, long-term strategy to manage sani- cans within respective core areas; WHEREAS Downtown Sani-Can Collection is a vital service for core areas, supporting business vitality, health, cleanliness, and investment; WHEREAS efficiencies would be achieved by continuing an existing service in 2026 while an equitable and long-term strategy is developed; THEREFORE BE IT RESOLVED that: 1. Downtown Public Space Litter Container (Sani-Can) Collection at 2025 service levels, in the amount of $120,000, be funded by a 0.01% increase to the property tax levy (base budget); and 2. Regional staff report to the Sustainability, Infrastructure, and Development Committee prior to approving the 2027 Budget on an equitable long-term strategy for Downtown Sani-Can Collection, in consultation with but not limited to all Business Improvement Areas (BIAs) and area municipal staff. In Favor (16): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

Amendment And that staff be directed to present a recommendation for fee for service program three times a year (April, August and December) In Favor (10): K. Redman, D. Craig, S. Foxton, M. Harris, J. Liggett, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, and J. Gowing Opposed (6): J. Erb, C. Huinink, C. James, D. McCabe, M. Rodrigues, and P. Wolf

And that staff be directed to present a recommendation for fee for service program three times a year (April, August and December). In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, and J. Gowing Opposed (2): D. McCabe, and P. Wolf

Whereas for more than 20 years, municipal, business, community, and civic leaders in Waterloo Region have proactively supported immigrant and refugee settlement, recognizing that newcomers are vital to the economic, social, and cultural success of our community; and Whereas the Federal government recommitted to a stable immigration system as part of its Budget 2025 Plan for Building a Stronger Economy to unlock the potential of those who come from around the world to work, study, join family or are fleeing war and persecution, Whereas immigration continues to be a primary driver of Waterloo Region’s future growth, requiring strong local coordination to support the more than 10,000 new immigrants who arrive in Waterloo Region each year; and Whereas the Immigration Partnership Waterloo Region provides essential coordination across housing, employment, health, education, and settlement systems, strengthening the work of more than 70 partner organizations across both urban and rural communities; and Whereas the Immigration Partnership convenes a collaborative network of over 100 partners, including agencies, employers, post-secondary institutions, cultural groups, and volunteer community members, demonstrating a sustained, community-driven commitment to building a welcoming, prosperous, and resilient Waterloo Region; and Whereas the Immigration Partnership’s long-term, diversified funding strategy includes public, private, and charitable contributions, along with proportional req

Whereas the People’s Purse is an in-year discretionary funding envelope within the PECH, Equity Systems Access, of which $200,000 is allocated for emergent initiatives reviewed by the PECH Co-Creators group; and Whereas reliance on in-year discretionary spending funds is not aligned with principles of good governance, transparent budgeting, or predictable long-term financial planning; and Whereas staff have identified the People’s Purse allocation could be a means for further budget reduction; Therefore be it resolved that $150,000 of the PECH - Equity Systems Access for the People’s Purse discretionary allocation be removed from the 2026 Region of Waterloo budget. In Favor (2): M. Harris, and N. Salonen Opposed (14): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

WHEREAS Reep Green Solutions and Sustainable Waterloo Region currently hold a Partnership Agreement with the Region of Waterloo to operate the ClimateActionWR program, AND WHEREAS The Region of Waterloo holds a secondary agreement with the City of Cambridge, City of Kitchener, and City of Waterloo to equally fund the program, AND WHEREAS Each of the municipal townships (Township of North Dumfries; Township of Wellesley; Township of Wilmot; and Woolwich Township) have continued their participation in the work of the collaborative that originated under the FCM Funded T2050 Partnership grant to produce TransformWR in 2019, AND WHEREAS ClimateActionWR was directed by Regional Council in 2023 to create a business plan outlining what is required to enable them to improve and accelerate the work they are doing on behalf of the region and local municipalities to meet our collectively agreed upon targets (see attachment), AND WHEREAS We are not on target to meet our shared 50by30 emissions reduction targets as outlined in ClimateActionWR’s most recent greenhouse gas re-inventory community report which underscores the necessity of transformational climate action and an accelerated response to meet our 50by30 target, AND WHEREAS Unlike other Partnership Agreements, Reep Green Solutions and Sustainable Waterloo Region have not received an increase beyond a cost-of-living increase despite the fact that the complexity and the urgency of the work has and continues to increase significantly,

Whereas the Province of Ontario, through Bill 23, Bill 185, and related housing initiatives, has directed municipalities—particularly upper-tier municipalities—to streamline planning approvals, reduce red tape, and support gentle density of up to four units per lot; Whereas section 69 of the Planning Act and section 391 of the Municipal Act, 2001 require planning fees to be reasonable, proportionate, and tied to the anticipated cost of processing each class of application; Whereas the Region’s Watson & Associates Activity-Based Costing (ABC) review identifies average system-level costs, but also acknowledges that individual applications vary significantly in complexity and staff effort, and therefore do not support uniform blanket fees; Whereas the proposed 2026 planning fee schedule includes several fixed fees that apply equally to minor infill and gentle-density applications as to large, complex developments, despite substantial differences in required Regional review; Whereas several Ontario municipalities—upper- and lower-tier—use tiered fee structures, base-plus-scaling models, or deposit/hourly systems to reflect project size and complexity, demonstrating that more proportional approaches are both feasible and compatible with cost recovery; Therefore be it resolved that: For the purposes of budget, council freeze the planning and development fees at the 2025 levels; and, That Regional staff bring forward, an Alternative Planning Application Fee Framework, building on th

Whereas the Regional library service paid for part of a salary for a SWIRL staff role in past budgets; and Whereas the library committee requested in early 2025 a 3rd party audit to investigate speculated misuse of library funds; and Whereas the 3rd party audit conducted by KPMG, identified that the total amount of $92,278.76 allocated to the SWIRL role over two budgets was not expended on library programming or related services; and Whereas it is appropriate financial practice to reconcile internal allocations to reflect actual service delivery; Therefore be it resolved that: 1. As part of the 2026 Budget, an internal transfer be authorized from the tax stabilization reserve to reimburse the Library Services budget in the amount of $92,278.76 to reflect the library funds that were incorrectly put towards SWIRL programming; and 2. That 50% of the funds be put into the library reserve funding and 50% towards the Regional Library budget to reduce the levy increase for library for 2026; and 3. That the KPMG report referenced in relation to the SWIRL role be provided to all of Regional Council, as it was previously shared with the Library Committee, but should be reported to the Board as well, to ensure consistent access to information for decision-making. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (1): M. Harris

Whereas Arthur St. Downtown configuration is somewhat dependent on the volume of truck traffic. And whereas residents have received injuries simply crossing Arthur St. And whereas residents are comfortable cycling on Elmira side streets and trail systems. Therefore be it resolved that a simple Arthur St. reconstruction begin in 2026 to be completed in 2027 as recently promised, without the need for cycling lanes. In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (2): M. Harris, and M. Rodrigues

Whereas the Elmira downtown redevelopment has been on hold for over 10 years awaiting a bypass study. And whereas the residents of Elmira attended two public meetings, one for the completion of Arthur Street downtown and one for a bypass and traffic flow between Elmira and Waterloo, engaging passionately with Regional Staff on their desires. And whereas the promised completion date of the study has been delayed once again. And whereas Woolwich Township staff have been working with Regional staff and looking for more cost effective options for a truck route. THEREFORE BE IT RESOLVED that an Elmira Bypass be included as a placeholder in the Ten Year Capital Forecast for the year 2030 as an unfunded project, to be refined following Regional Council's adoption of the Environmental Assessment in 2026. In Favor (16): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing

Amendment That the motion be amended to strike out: 1. Strategic Plan Reserve Transfer $200,000 Leave $377,306 And that the motion be amended to read: 3. Insurance Reserve Fund Transfer $500,000 Leave $6,168,253 In Favor (11): K. Redman, D. Craig, S. Foxton, C. Huinink, C. James, J. Liggett, M. Rodrigues, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (5): J. Erb, M. Harris, D. McCabe, J. Nowak, and N. Salonen

That the following one-time adjustments be made to transfer the following $1,233,000 reserve funds to the Tax Stabilization Reserve Fund, to be then used to reduce the tax rate by a further $500,000 minimum in 2026. 1. Strategic Plan Reserve Transfer $200,000 Leave $377,306 2. General Tax Supported Capital Reserve Transfer $400,000 Leave $7,028,845 3. Insurance Reserve Fund Transfer $500,000 Leave $6,168,253 4. Museum General Tax Supp Cap Reserve Transfer $500,000 Leave $4,657,000 5. Airport Capital Reserve Transfer $333,000 Leave $9,000,000 In Favor (14): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. James, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, S. Shantz, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (2): C. Huinink, and D. McCabe

That staff adjust the 2026 rate based capital budget by a total of $4,800,000 and that the 10-year capital budget be adjusted by the equivalent amount per year to ensure this is a sustainable adjustment beyond 2026. For 2026, the further recommended adjustment is as follows - reduce the contributions to reserve fund by $4,800,000 in 2026. 1. Housing Studies/ Pooled Assets reduced by $500,000 2. GRT Bus Station Area Improvements Transit Capital Reserve reduced by $250,000 3. GRT Miscellaneous Property Acquisitions reduced by $500,000 4. GRT Passenger Info Displays reduced by $200,000 5. GRT Conestoga College Transit Terminal reduced by $500,000 6. FACILITIES – Core Space Optimization – Phase 3 reduced by $500,000 7. FACILITIES – 150 Frederick Building Renewal reduced by $500,000 8. FACILITIES – 99 Regina reduced by $250,000 9. AIRPORT CAPITAL RESERVE reduced by $200,000 10. ADMIN – DOCS MODERNIZATION reduced by $250,000 11. MUSEUM DEVELOPMENT reduced by $850,000 $750,000 12. INFORMATION SERVICES – TELEPHONE SYSTEM UPGRADE reduced by $400,000 And reduce the levy by a corresponding amount. In Favor (6): D. Craig, M. Harris, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing Opposed (9): K. Redman, J. Erb, S. Foxton, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, and M. Rodrigues

Whereas the Region of Waterloo currently provides an uncapped conference and professional development budget for Members of Council, permitting reimbursement for up to three (3) conferences per Councillor per year; and Whereas a review of historical expenditures from 2018–2025 shows that the average cost of the most expensive annual conference attended by Councillors is $3,072, with costs in recent years trending closer to $3,500; and Whereas fiscal responsibility, prudent budgeting, and alignment with resident expectations require Council to demonstrate leadership in containing discretionary spending; and Whereas ensuring access to at least one high-quality learning or conference opportunity per year continues to support Council’s effectiveness, professional growth, and informed decision-making; and Whereas the Regional Chair, as Head of Council and representative for the Region of Waterloo, is required to attend multiple provincial and national conferences annually as part of intergovernmental responsibilities and regional advocacy efforts; THEREFORE BE IT RESOLVED THAT: 1. The Councillor conference and professional development allocation be amended to permit coverage for up to one (1) conference per Councillor per calendar year; and 2. A maximum annual reimbursement limit of $3,500 per Councillor be established for conferences and professional development expenses, inclusive of registration, travel, accommodation, and related eligible costs; and 3. The Regional Chair’s cur

That the training expenses expense be capped at a total of 3,169,000, reducing the overall proposed increase to the tax rate by $100,000 In Favor (10): D. Craig, J. Erb, S. Foxton, M. Harris, J. Liggett, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, and J. Gowing Opposed (5): K. Redman, C. Huinink, C. James, D. McCabe, and P. Wolf

That the facility occupancy expense increase be capped at 5% in 2026, reducing the overall proposed increase to the tax rate by $305,000. In Favor (7): D. Craig, M. Harris, C. James, J. Liggett, N. Salonen, B. Vrbanovic, and J. Gowing Opposed (8): K. Redman, J. Erb, S. Foxton, C. Huinink, D. McCabe, J. Nowak, M. Rodrigues, and P. Wolf

That the facilities maintenance expense be capped at 15% in 2026, reducing the overall proposed increase to the tax rate by $580,000. In Favor (5): D. Craig, J. Liggett, N. Salonen, B. Vrbanovic, and J. Gowing Opposed (10): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, and P. Wolf

That the professional fees & services expense be capped at 13% in 2026, reducing the overall proposed increase to the tax rate by $825,000. In Favor (5): D. Craig, M. Harris, J. Liggett, N. Salonen, and B. Vrbanovic Opposed (9): K. Redman, J. Erb, S. Foxton, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, and P. Wolf

That the Regional Municipality of Waterloo defer the motion discussed under item 6.30 to Administration and Finance Committee May 5, 2026. In Favor (12): K. Redman, D. Craig, J. Erb, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, P. Wolf, and J. Gowing Opposed (3): S. Foxton, N. Salonen, and B. Vrbanovic

That the previous question be called. In Favor (7): K. Redman, J. Erb, S. Foxton, M. Harris, C. James, J. Nowak, and P. Wolf Opposed (8): D. Craig, C. Huinink, J. Liggett, D. McCabe, M. Rodrigues, N. Salonen, B. Vrbanovic, and J. Gowing

That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025: a. Increase 2026 operating budget ridesharing fee revenues by $335,000 as a result of higher estimated trips; In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

*Amended That the Regional Municipality of Waterloo take the following action with respect to the 2026 Region of Waterloo Libraries (RWL) Budget: a. Approve the 2026 RWL Operating Budget with a net expenditure of $3,808,307 and a net property tax levy of $3,313,844, as amended by Budget Committee on December 16, 2025. b. Approve the 2026 RWL Library Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of Report COR-CFN-25-016, dated October 14, 2025, subject to final adjustments for 2025 carry- forwards. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That the Regional Municipality of Waterloo adopt report COR-CFN-25-025 dated December 16, 2025 titled “Municipal Budget Regulation” as required by Ontario Regulation 284/09. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing

That the Regional Municipality of Waterloo take the following action with respect to the 2026 Plan and Budget, as amended: 1. Approve the 2026 Plan as set out Appendix A of report COR-CFN-25-027 dated December 16, 2025; 2. Approve the 2026 Operating Budget as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025 and as amended by Budget Committee on December 16, 2025, with a net expenditure of $1,801,533,210 and a property tax levy of $887,328,641 in 2026; 3. Approve the 2026 Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025, and as amended by Budget Committee on December 16, 2025 and subject to final adjustments for 2025 project carry-forwards. In Favor (11): K. Redman, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, D. McCabe, J. Nowak, M. Rodrigues, P. Wolf, and J. Gowing Opposed (4): D. Craig, J. Liggett, N. Salonen, and B. Vrbanovic

That the meeting adjourn at 7:37 p.m. In Favor (15): K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, M. Rodrigues, N. Salonen, B. Vrbanovic, P. Wolf, and J. Gowing